Documentation Clerk jobs in Kansas City, KS

JOB PURPOSE

The Bi-Lingual Export Documentation Coordinator is responsible for preparing the necessary documents for all export shipments, ensuring that all documentation meets export regulations and customer requirements.

RESPONSIBILITIES & TASKS

• Proof, prepare, assemble, and present necessary and timely export documentation required for customs clearance at destination.
• Ability to multi-task successfully between different countries and payment processes.
• Knowledge of FSIS export country requirements.
• Maintains organization/filing of records for all shipments assigned.
• Process letter of credit and collections thru Bank portals.
• Track and trace shipments and communicate information to various recipients.
• Complete timely and accurate submission of Automated Export System filings and shipping instructions to the ocean carriers.
• Reconcile and process payments of vendor invoices timely.
• Maintain and update standard operating processes as required.
• Ability to follow Standard Operating Processes for the department.

CORE COMPETENCIES FOR SUCCESS IN ALL ROLES: instills trust, communicates effectively,

action oriented, accepts accountability, and collaborates with others.

CRITICAL COMPETENCIES

Drives Results

Consistently achieving results, even under tough circumstances.

Plans and Aligns

Planning and prioritizing work to meet commitments aligned with organizational

Decision Quality

Making good and timely decisions that keep the organization moving forward

REQUIREMENTS

• Prior experience in an administrative, financial or data support role required. Experience with perishable, refrigerated export documentation preferred.
• Must be able to work a fast-paced environment with the ability to plan and prioritize workload to ensure timely completion.
• Critical thinking for the purpose of trouble shooting and problem-solving issues independently.
• Position requires a high level of email organization, attention to detail and follow up to ensure accuracy
• Comfortable working in a constantly changing work environment.
• Experience with AS400 preferred
• Proficient in Microsoft Word, Excel, Outlook, SharePoint
• Verbal and written communication in Spanish is required.

ABOUT SEABOARD FOODS

At Seaboard Foods, we create the most sought-after pork. A top U.S. pork producer/processor and leading exporter to 30 countries, we are committed to the pursuit of pork perfection, seeking a better way to produce wholesome pork and connect every step between our farms and family tables. Together, more than 5,000 employees in five states work in our farms, feed mills, and processing plant, to produce Prairie Fresh® pork, ensuring the well-being of our animals, the environment, our employees and the communities we call home.

Seaboard Foods is an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, national origin, age, gender, sexual orientation, disability, veteran status or any other status protected by law.