Documentation Clerk jobs in Tucson, AZ

JOB ANNOUNCEMENT

Deputy Clerk Trainee

Clerk of the Superior Court (Bisbee/Sierra Vista)

Starting Salary $33,172 plus a competitive benefits package

POSITION IS OPEN UNTIL FILLED

NATURE OF WORK

Under close supervision, performs basic work in assisting customers, processing court documents and files, and performs basic general clerical and administrative duties for the Superior Court Clerk's Office. This is an entry level, trainee position. Upon successful completion of the one-year probationary period, individuals in this classification are eligible for a non-competitive promotion to the Deputy Clerk position.

TYPICAL ESSENTIAL DUTIES:

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written in this description.

• Answers routine incoming phone calls and emails from the public, attorneys, and court staff.

• Responds to routine questions from court personnel, attorneys, judges, and the public.

• Sorts and stamps incoming court documents.

• Receives and receipts fees and monies in accordance with Minimum Accounting Standards.

• Recognizes the chronological order of documents and significance of various file stamps and indicators placed on files and/or documents.

• Operates an electronic tracking program to aid in the location of physical files.

• Retrieves and delivers court documents and files to various locations within the Superior Courthouse.

• Files court documents and files in assigned storage areas within the Superior Courthouse.

• Retrieves and prepares files for court.

• Maintains accurate and complete digital and physical files.

• Collects data to maintain multiple logs and monthly/quarterly reports for the department.

• Retrieves documents from the electronic case management system and microfilm.

• Prepares correspondence and court notifications for mailing.

• Receives and distributes incoming mail for the Clerk of the Court.

• Accepts, marks, and maintains exhibits according to established procedures.

• Prepares, processes, and certifies copies of court documents and files.

• Performs data entry and the imaging of legal documents and files.

• Enters and maintains data in automated case management system and maintain lists.

• Processes and performs data entry of juror questionnaire information into electronic case management system.

• Assists with juror check in.

• Attends various Superior Court sessions ensuring there is a memorialization of the court proceeding.

• Attends hearings where materials (testimony, photographs, and/or videos) involving a sensitive subject matter may be discussed or displayed.

• Maintains knowledge of Judge assignments, hearing dates and court calendar times for reference during hearings.

• Records court proceedings digitally and in a note-taking manner to complete required minute entry once the hearing is over.

• Operates courtroom audio and visual equipment to ensure proceedings are properly recorded and available for online streaming, when applicable.

Works collectively with judicial staff and adjoining court partners to communicate vital case information during court proceedings and throughout the day.

• Process interfaces with statewide AZPOINT system which is critical in generating protective order forms and providing real time access to law enforcement.

• Performs work in a specified area within the Superior Court Clerk's Office.

• Adheres to teamwork to help accomplish the goals of the Department.

• Maintains absolute confidentiality of work-related issues, customer records, and restricted County information.

• Performs other related duties as required.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of Business English, spelling, and arithmetic.

• Knowledge of clerical and office practices and procedures.

• Skill in using data processing systems and other office equipment and machines.

• Ability to follow written and verbal instructions.

• Apply basic math skills to include accounting/bookkeeping principles which includes verifying daily cash intake and balancing end of day processes in accordance with Minimum Accounting Standards.

• Ability to communicate effectively orally and in writing.

• Ability to establish and maintain effective working relationships with employees, other agencies, and the public

MINIMUM QUALIFICATIONS:

High school diploma or GED certificate and one (1) year experience in performing secretarial or legal clerical work; OR any combination of academic education, professional training or work experience which demonstrates the potential to perform the duties of the position.

Must be able to type 45 net words per minute (a certificate of proficiency dated within the last six months must accompany application). Applicants will be subject to criminal history background check and fingerprinting. May be required to possess a valid Arizona driver's license within 30 days of employment. Bilingual preferred but not required.

PHYSICAL DEMANDS:

May be required to lift 25-30 pounds from floor to waist, waist to shoulder or shoulder to overhead, carry 25-30 pounds a distance of 100 feet, or push/pull 25-150 pounds a distance of 300 feet.

WORK ENVIRONMENT:

Work is performed in a high paced and dynamic environment that requires the ability to be sensitive to change and responsive to changing goals, priorities, and needs.

HOW TO APPLY: Send a completed Cochise County Judicial Department Application to: Office of the Court Administrator, Arizona Superior Court in Cochise County, P.O. Box 204, Bisbee, AZ, 85603. Applications must be postmarked no later than 5:00 p.m. on the closing date of the announcement to be considered. Resumes will not be accepted in lieu of a completed application. The applicant must clearly demonstrate on the application form that they meet the minimum qualifications for the position. For more information or to obtain a judicial application, please visit our website at: www.cochise.az.govor call (520) 432-8503.

Superior Court is an Equal Opportunity Employer

Job Type: Full-time

Pay: $33,172.00 per year

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Shift availability:

• Day Shift (Preferred)

Work Location: In person