Documentation Supervisor jobs in Gulfport, MS

Description

Job Summary

Under the direct supervision of the Clinical Database Manager, the Documentation and Affiliations Specialist is responsible for the development and maintenance of clerkship records, including those items directly relevant to accreditation standards. These items include affiliation agreements, adjunct clinical faculty appointments, student medical and academic records, and student scheduling and tracking through E*Value. The Documentation and Affiliations Specialist is also responsible for the primary and subsequent credentialing of adjunct clinical faculty, including a review of submitted documents as well as performing a background check on each applicant. This person is also responsible for duties related to the process for OMS Student Clinical Shadowing, as outlined in the Clinical Shadowing Policy.

William Carey University encourages applications from minorities, veterans, and those with disabilities.

Duties and Responsibilities

This job description does not state or imply that these are the only duties to be performed by the employee occupying this position. Duties and responsibilities listed are essential job functions and exclude functions that are incidental to the performance of fundamental job duties.

• Assist the university in the implementation of the Statement of Purpose, Institutional Plan, and Financial Plan; and uphold the WCU WCUCOM missions
• Assists the Office of Clinical Rotations in the development, monitoring and continuous audit necessary for agreements with affiliated hospitals.
• Assists the Office of Clinical Rotations in the development, monitoring and continuous audit necessary for agreements with Adjunct Clinical Faculty.
• Assists the Office of Clinical Rotations in the primary and subsequent credentialing of Adjunct Clinical Faculty.
• Continuously monitor clerkship documents to ensure addenda are sent and received appropriately to maintain seamless affiliation.
• Maintain an adequate filing system for student and clerkship documents and spreadsheets for tracking.
• Assists the Office of Clinical Rotations in auditing schedule and evaluation accuracy of the E*Value student clerkship system.
• Disseminate any preceptor materials and survey’s through E*Value as directed by the Assistant Dean, Clinical Operations.
• Assists the Office of Clinical Rotations in the primary gathering, monitoring and continuous audit of student immunizations.
• Assists the Office of Clinical Rotations in processing, tracking, and monitoring Student Shadowing Requests for all OMS student doctors.
• Contribute to a team effort and accomplish related results as required.
• Must be willing to attend and participate in staff development sessions and serve as a trainer in staff development sessions if/when appropriate.
• Assist with various functions of WCUCOM, some of which may be outside of the 8 am until 5 pm work day.
• Attend university events when staff participation is expected.
• Assist in other departments when needed.
• Other duties as assigned by the Assistant Dean of Clinical Operations, Associate Dean of Clinical Sciences, and/or senior administrative staff.

Physical Demands

• Must possess mobility to work in a standard office setting and use standard office equipment, including but not limited to, a computer, copier, and printer.
• Must be able to travel both in town and overnight, if required.
• Must be able to sit for long periods of time.
• Must have ability to lift and carry 25 pounds.
• Must have vision to read printed materials and a computer screen, hearing and speech to communicate in person, and over the telephone.
• Must have strength and agility to move files, paper boxes, and minor office equipment.

Required Application Documents

Please upload the following documents with your application:

• Resume/Vitae
• Cover Letter

Qualifications

Required Qualifications

• Must have a minimum of three years of professional job experience.
• Must have excellent verbal and written communication skills.
• Must have ability to work with spreadsheets.
• Must be able to work well with people.
• Must have excellent interpersonal skills; be organized, and able to prioritize.
• Must be able to work independently and exercise discretion.
• Must have excellent computer skills, particularly with using Excel and Microsoft office suite professional.
• Must demonstrate ability to multi-task, meet deadlines, and exercise good judgment at all times.
• Must be able maintain complete confidentiality.
• Must possess a strong commitment to the mission and goals of WCUCOM.
• Must to be able to adapt to change quickly and efficiently
• Must always wear professional, business clothing, and present him or herself in a professional manner at all times.

Preferred Qualifications

• Associate’s or Bachelor’s Degree in related field.