Donor Research Coordinator, Sr. jobs in Petaluma, CA

POSITION SUMMARY
The Sr. Grants and Subaward Analyst is a hybrid role, with 70% of the responsibilities focused on pre- and post-award activities, and 30% dedicated to subaward management. The ideal candidate possesses a minimum of four years of research administration experience, a comprehensive understanding of various funding types, and a proven ability to collaborate effectively in complex academic or research settings. Strong interpersonal skills and a service-oriented approach are critical for success in this role.

KEY RESPONSIBILITIES
Pre-Award: 

• Collaborate with faculty members to prepare and assemble grant proposals, ensuring alignment with sponsor, institutional, and federal guidelines.
• Independently evaluate grant opportunities, create internal checklists, and provide expert guidance to faculty and staff during proposal development.  
• In consultation with principal investigator (PI), prepare budget components for proposed research projects.
• Interpret, communicate, and apply financial, programmatic, regulatory, and administrative guidelines from funding opportunity announcements.
• Act as primary liaison between principal investigators and external sponsors during proposal submission and contract negotiation.
• In collaboration with principal investigator, update and maintain the Other Support document.
• Conduct a preliminary review of all sponsored awards/agreements for the assigned portfolio to ensure terms and conditions are acceptable to Buck.  

Post-Award:

• Establish and maintain sponsored project accounts in Sylogist, ensuring compliance with institutional policies and sponsor requirements.
• Interpret sponsor policies, institutional guidelines, and federal and state regulations related to the terms and conditions of the award, the conduct of the project, and the delivery and reporting of project results.
• Forecast future commitments and spending rates to minimize over-expenditures and advise PIs on account status, projections, and spending plans keeping them informed of Institution, State, and Federal rules and regulations. Meet with assigned investigators quarterly to review financial statements/projections.
• Coordinate and implement effort/salary allocation within the labor cost accounting system (EARS) for assigned portfolio.
• Monitor and coordinate timely submission of project reports per award terms.
• Prepare journal entries, budget adjustments, and analysis of budget vs. actuals.
• Review and approve grant reimbursement payments.
• Manage timely closeout of awards.

Subaward Management:

• Prepare and issue subaward agreements aligned with sponsor and institutional policies for all sponsored grants awarded to Buck.  
• Determine appropriate flow-down of terms and conditions to subrecipient institutions.
• Manage subrecipient monitoring activities, including completion of risk assessments, collect audit documents from subrecipients, develop analyses and reports that ensure compliance with mandated requirements relative to subrecipient monitoring, and recommend improvements.
• Collaborate with the FFATA Coordinator to ensure timely submission of FFATA reports. 

Other: 

• Assist with annual A-133 audit.
• Maintain internal databases and shadow systems.

QUALIFICATIONS
Education & Experience

• Bachelor’s degree, preferred
• 4 years demonstrated pre- and post-award experience
• CRA preferred

Specialized Skills

• Strong customer service focus is essential
• General accounting knowledge
• Familiarity with PHS grant policies and Uniform Guidance
• Excellent verbal and written communication skills
• Experience with Cayuse, EARS, and Sylogist preferred but not required
• Strong attention to detail, prioritization, and time management capabilities
• Ability to treat sensitive information confidentially and professionally
• Advanced MS Excel skills required; can quickly grasp new software programs and techniques 

COMPENSATION & BENEFITS    

• $75,000 - $85,000 salary commensurate with experience
• 100% remote position
• Generous benefits package including health insurance, paid parental leave, generous PTO, and 401(k) with a 5% employer match & profit sharing

ABOUT US    
Our success will ultimately change healthcare. At the Buck, we aim to end the threat of age-related diseases for this and future generations by bringing together the most capable and passionate scientists from a broad range of disciplines to identify and impede the ways in which we age. We are an independent, non-profit institution located in Marin County, CA, with the goal of increasing human healthspan, or the healthy years of life. Globally recognized as the pioneer and leader in efforts to target aging—the number one risk factor for diseases including Alzheimer’s, Parkinson’s, cancer, macular degeneration, heart disease, and diabetes—the Buck seeks to help people live better longer. We are an equal-opportunity employer and strive to create an atmosphere where diversity of identity, experience, and background are welcomed, valued, and supported. Candidates who contribute to this diversity are strongly encouraged to apply. 

TO APPLY    
Please click the Apply button to submit both a resume and cover letter highlighting your experience and interest in this opportunity.