Employee Trust Administrator jobs in Springfield, MA

About American International College:

American International College is a private, coeducational institution of higher education located on a 88 acre campus in Springfield, Massachusetts. The campus has 42 buildings on two sites approximately 1/2 mile apart with a total of approximately 888,000 gross square feet. Included in the inventory of buildings are student residences for a resident population of 900 students. Founded in 1885, the College has approximately 2200 graduate and undergraduate students. AIC offers a variety of undergraduate and graduate programs through the Schools of Business, Arts and Sciences; Health Sciences; and Education. The mission of the College is to transform student lives through career focused learning, with a strong foundation in the liberal arts, a commitment to serving the community, and a high level of involvement in the global economy.

AIC strives to create a diverse and inclusive campus community that is representative, at all job levels, of the students we serve. We are an EEO employer and we welcome applications from individuals for positions where they are underrepresented.

Job Description:

• Perform onboarding of newly hired employees. Conduct Exit interviews, process receipt of property, provide necessary separation paperwork, complete termination processes. Serve as back-up for the recruiter. Assist with the annual performance review process, performance management and projects. Perform HR related administrative tasks including, but not limited to, maintaining electronic and paper employee data files, spreadsheets, query reports, benefit administration, salary and position/title changes and leaves of absence. Run reports for assessment, IPEDS and in-house surveys. Data entry of changes into the HRIS system and participate and conduct audits.

• Manages and administers health and retirement plans - including open enrollments, employee level enrollments, changes, terminations, reconciliation, and compliance. Act as liaison between insurance companies, the College, and its employees. Review billing and reconciliation of invoices. Manages additional College benefit programs such as Family Medical Leave, MA Paid Family Medical Leave, Tuition Remission, Tuition Exchange, Long-Term Disability, unemployment claims, etc. Record all worker compensation injuries and submit to third-party as necessary. Serve as point of contact and administrator for all employee benefits and leaves of absence.

• Collaborate with the Payroll Department to assure accurate compensation information.

• Ensure policies, procedures and reporting are in compliance

• Cross-train in other HR functions and provide back-up for those functions as needed.

• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, and employment laws affecting human resources functions.

• Other duties as assigned.

  
  

Requirements:

• Required Degree(s): Bachelor's degree in human resources, business administration. In lieu of a bachelor's degree, must possess a combination of education and five (5) years of direct human resources experience.

• Required Field of Expertise: 3-5 years previous experience working in a fast paced human resources office with a concentration in benefits and leave administration

• Preferred Field of Expertise: Experience in higher education setting preferred but not necessary

• Preferred Training/Cert: HRCI or SHRM certification preferred

Knowledge/Skills/Abilities

• Thorough knowledge of all federal, state and local laws regarding employment
• Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
• Experience with Interview Exchange/Hirezon and ADP Workforce Now preferred but not necessary.
• Ability to manage several projects simultaneously while working under pressure to meet deadlines
• Excellent verbal and written communication skills
• Ability to maintain high volume email communication.
• Strong customer services skills
• Ability to use discretion and independent judgement.
• Able to work in a diverse environment.
• Ability to work effectively in a team environment.
• Ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.

Additional Information:

Work Schedule

This is an exempt, benefits level position, not limited to 35 hours. Normal business hours are Mondays through Fridays, 8:30 am - 4:30 pm, flexible to the needs of the department.

AIC reserves the right to fill this position at a level above or below the level included in this posting.

AIC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Application Instructions:

Qualified applicants should save and submit the following documents with the online application.

• Brief cover letter
• Current resume
• Contact information for three professional references (one of which must be a current or prior supervisor)

Review of applications will continue until the position has been filled.