Enrollment & Billing Director jobs in Raleigh, NC

Oak City Academy is a PK-8th private Christian Classical/Montessori school located in Garner, NC. OCA’s passion is to “cultivate joyful learners who bring Heaven to Earth.”

Applicants should address their résumé AND cover letter to Lauren Lindstrom, OCA’s Human Resources Coordinator.

Cover letters should include 4 things:

1. What draws you to apply at Oak City Academy

2. Share your personal "faith story" or "faith journey "

3. Examples of how your faith impacts your daily life

4. How your education and past experience could be utilized at our school

Learn more on our web site at www.oakcityacademy.org, like our Facebook Page https://www.facebook.com/oakcityacademy, and follow us on Instagram @oakcityraleigh to see how our students’ lives are transformed through our "everyday."

OAK CITY ACADEMY

ENROLLMENT DIRECTOR JOB DESCRIPTION

Title: Enrollment Director

FLSA Status: Exempt

Hours: 40 hrs per week

Reports to: Head of School

Department: Admissions

Employment Status:Full Time

Supervisory Responsibilities: None

Location: On Campus

Date Created/Last Evaluated: 2/06/24

Salary: See offer letter

Summary

The Enrollment Director manages the day to day processes for all admissions and enrollment at Oak City Academy. The Enrollment Director visions for and implements the enrollment and retention strategy and timeline for the year. They work closely with the Head of School and Enrollment Assistant to follow the admissions strategy set forth for the year.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees should love children and have a heart for Christian education. Employees should have an appreciation of and be willing to embody OCA’s Core Values, as well as personally embrace OCA’s statement of faith. The employee needs high level communication skills and the ability to work as a team in order to accomplish the educational and organizational objectives within the school as a whole.

Minimum Qualifications

• Personal confession of faith in Jesus Christ and commitment to the mission of Oak City Academy;
• Passionate commitment to OCA’s mission of Christ-centered education;
• Demonstrated leadership skills;
• Excellent written and verbal communication skills;
• Resourceful and able to think through problems towards creative and effective solutions
• Highly relational
• Excellent written and verbal communication skills
• Maintains a positive, relaxed demeanor under stress
• Creative ability to design beautiful layouts, flyers, and letters as needed
• Organized and Detail oriented

Knowledge, Skills and Abilities

• Understanding of and proficiency in google suite
• Technical ability to work with various software programs and learn new ones as needed (Ex. Google Docs, Trello, Canva, and school specific admissions platforms)

Supervisory Responsibilities: Enrollment Assistant

Essential Functions

• Visions for New Family Tours - writes scripts for reminder emails, etc that the Admissions Coordinator then manages.
• Works with Marketing Director to plan and design tour materials and ensure they are ready by the time tours begin
• Manages all new parent inquiries and communication through the admissions process
• Manage New Student Applications, enrollment, documents and paperwork through Ravenna & TADS (or current admissions software)
• Plan and implement Admissions Interviews/Parent Chats
• Help make Admissions Decisions with in-depth knowledge of students and their families
• Prepare and maintain statistics regarding enrollment, geographical distribution of students, financial aid, and attrition. Interpret these statistics, when appropriate to the administration, faculty, and board of directors
• Vision for the manner in which New Student Assessments are carried out and coordinate all admission assessments
• Field Admissions questions from prospective parents when Admissions Coordinator can not answer them
• Coordinate Admissions Board Meetings and all needed materials
• Create and lead the Admissions Board each year
• Designs Admissions rating scale to be implemented in admissions software
• Assign “readers” to Admissions applicants 3 weeks prior to the Admissions Board meeting
• Takes the lead on recommending students to the Admissions Board with in-depth knowledge of students and their families
• Meets with the Head of School to discuss classroom caps for grade levels and discover any problematic issues with admitting students or retaining students in future years
• Organize students into future classes via Trello by taking into consideration balanced classrooms and Dean/teacher recommendations
• Estimate enrollment projections for the following years and submit to the Head of School
• Help vision for and set tuition for the year based on enrollment projections
• Visions for and plans admissions events involving prospective students
• Works with Head of School to asses scholarship program funds and accompanying documents as it pertains to student enrollment
• Visions and sets the timeline for the re-enrollment process for all current families (including tours, assessments, shadow days, and decision letters)
• Coordinates with the appropriate testing coordinators for new students assessments
• Manages the re-enrollment process for all current families, answer relevant questions, ensuring scholarship and opportunity scholarship forms are completed, etc.

Physical Demands

The physical demands of this position are light and may include helping set up for tours and admissions events, which includes moving tables, chairs, etc. However, the Enrollment assistant will be tasked with most of this work.

Work Environment and Expectations

• The Employee has read and can support the Oak City Academy Statement of Faith, Core Values, Proven Process, and Mission Statement, collectively attached hereto as Exhibit A. The Employee acknowledges the Employee can teach or conduct themselves in full accordance with these documents.
• The Employee has read and acknowledges they can conduct themselves in accordance with the culture of OCA, and all job duties and responsibilities, as outlined in this job description, OCA’s Staff Manual, and Parent/Student Handbook (collectively, “Staff Manual and Handbook”) both of which have been shared with the Employee. While the Staff Manual and Handbook are too voluminous to attach hereto, Employee acknowledges that he/she has or will carefully review the Staff Manual and Handbook, has or will sign a separate Acknowledgement of Receipt for both documents, and can comply with the terms of the Staff Manual and Handbook.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the position. All employees may have other duties assigned at any time.

* U.S. DOL, The revised handbook for analyzing jobs (Washington, D.C.): U.S. Government Printing Office, 1991.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• Health savings account
• Paid time off
• Tuition reimbursement

Schedule:

• Monday to Friday

Ability to Relocate:

• Garner, NC 27529: Relocate before starting work (Required)

Work Location: In person