Estate Planning Director jobs in Biloxi, MS

GENERAL PURPOSE

Under the supervision of the Community Development Director, the Planning Administrator performs a variety of administrative, clerical, technical, and professional work; coordinates activity related to the day-to-day function of the Planning Department including the internal development review process; coordinates with the Building and Public Works Departments for joint reviews.

SUPERVISION RECEIVED

This position works under the general supervision of the Community Development Director.

SUPERVISION EXERCISED

None.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Primary contact for phone and walk-in customers including receipt of applications and application fees.

· Administers process function and documentation for all Planning activity, creating process where needed.

· Maintains tracking of all applications received by the Planning Department to ensure that all applications are properly received, documented, acted upon, and responded to in an appropriate timeframe.

· Maintains files and documentation related to all Planning activities.

· Responds to external and internal requests for basic Planning information and/or clarification of development and use code requirements.

· Coordinates and documents all activity related to the Internal Review Process for use during review of Subdivision Development, Commercial Design Review, and other projects requiring cross-departmental approval.

· Updates and maintains all Planning applications in electronic format including maintenance of the Planning page and Planning forms on the city’s website.

· Coordinates the Planning Commission, Zoning Adjustment Board, and Historic Preservation Commission activity including communication with commissioners, assembly and distribution of packets, attending meetings, taking minutes, posting agendas and minutes to the city’s website, and coordinating administrative approvals where appropriate.

· Performs other duties as assigned.

PERIPHERAL DUTIES

Works with other staff as assigned to help coordinate other special projects. Coordinates with City Clerk’s office on financial- and purchasing-related activities.

SPECIAL REQUIREMENTS

This position is required to work flexible hours to attend Planning Commission, Zoning Adjustment Board, and Historic Preservation Commission evening meetings as needed after the regularly scheduled work day.

DESIRED MINIMUM QUALIFICATIONS

Education and Experience:

· REQUIRED: High school diploma and at least five years of professional office experience.

· PERFERRED: Experience in a Planning Department or closely related field. Familiarity with development and planning related codes, terminology, and practices.

· PREFERRED: Associate’s Degree or higher from an accredited college or university.

Necessary Knowledge, Skills, and Abilities:

· Working knowledge of computers and data processing; working knowledge of modern office practices and procedures.

· Skill in operating listed tools and equipment.

· Ability to handle multiple projects and to manage deadlines, using project management software.

· Ability to work independently with minimal supervision on assigned tasks.

· Ability to communicate effectively verbally and in writing; ability to establish successful working relationships; ability to work under pressure and/or frequent interruptions; ability to work with angry and difficult customers.

ADDITIONAL REQUIREMENTS

Ability to be bonded is a requirement, due to cash handling.

Must have a valid driver’s license issued by the State of Mississippi.

TOOLS AND EQUIPMENT USED

Personal computer; software to include Microsoft Word, Excel, Access, Power Point, and Adobe; phone, fax, and copy machines.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands and fingers to handle or operate objects, tools, or controls; to reach with hands and arms; and to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderately quiet.

SELECTION GUIDELINES

Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. Must pass a criminal background check and drug test.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Job Type: Full-time

Pay: $15.44 - $17.90 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work setting:

• In-person
• Office

Education:

• High school or equivalent (Required)

Experience:

• Office: 5 years (Required)

License/Certification:

• Driver's License (Required)

Shift availability:

• Day Shift (Required)
• Night Shift (Required)

Ability to Relocate:

• Ocean Springs, MS: Relocate before starting work (Required)

Work Location: In person