Executive Assistant jobs in Atlantic City, NJ

Job Description

The Lomax Consulting Group is seeking an experienced Executive Assistant to assist the President with daily tasks and project/client matters. The individual will work closely with the President preparing communications and schedules, aid with general consulting services and administrative tasks. The firm is seeking a collaborative, innovative, tech-savvy individual with strong writing, organizational and computer skills, who can flex to emerging issues and changing priorities. Experience in the environmental field is a plus.

Duties: under the supervision and guidance of the President are as follows:

Communications and Scheduling

1. Maintain President’s schedules, calendar and time records, assist with coordinating staff activities/assignments for updates to company calendar.

2. Tracking of and assisting with responses to communications, including phone/voicemails, emails, proposals, correspondences, reports, deliverables, responding to inquiries, facilitating requests and communications with appropriate clients, colleagues, staff.

3. Assist President with production, implementation and tracking of business development, marketing initiatives and client, colleague, and community relations.

Consulting Services Support

1. Support execution of consulting tasks, such as, research of records, files and information resources; production and formatting of reports; applications and deliverables; preparation of correspondences and various communications to track assignments and project activities.

2. Aid in coordination and communications with staff, clients, colleagues, and support services to ensure effective daily operations.

3. Research regulatory agency laws, regulations and polices, NJ Register for property deeds, and project/application sites.

4. Maintain and update President’s project/task lists and working files, including scanning documents to maintain digital files and aid in the development of project proposals and contracts.

5. Assist staff with duties and functions on occasion for temporary coverage.

Administrative Support

1. Tracking data entry and time entry for the President.

2. Aid in tracking staff productivity and profitability.

3. Proofread staff members reports, and correspondence.

4. Aid in the obtaining and preparing regulatory and technical information for distribution to staff and clients.

5. Other related duties as assigned.

Physical

Must possess mobility to work in a professional office setting and to use standard office equipment, including a computer; physical stamina and ability to ascend/descend stairs; strength to lift and carry materials weighing up to 25 pounds; vision to read printed materials and a computer screen unassisted; accurate color perception for production of technical data, imagery and reports; hearing and speech to communicate in-person and over the telephone unassisted. Employee must be fully capable of identifying colors, shades and hues accurately for use in photo/map interpretation and soils identification. Employee must have and maintain accurate vision and hearing capabilities.

Essential skills and capabilities:

Understanding local, state and federal government agencies’ organizational structure and function

Business correspondence and technical report formatting

Basic mathematical computations (i.e., basic math and limited algebra)

GAAP accounting familiarity and record keeping

Confidentiality and discretion

Basic budgeting theories and principles

Proper English usage, spelling, grammar, and punctuation

Construct and prepare business communications, outstanding customer service

Time management, including multi-tasking and balancing shifting priorities

Coordination, planning and plan execution

Organized, reliable, and comfortable with changing priorities, quality control

Proficient in Office 365 program suite, including but not limited to advanced Microsoft Word and Excel formatting, as well as Adobe Acrobat, and Financial Software

Valid Driver’s License

Salary Compensation

• Salary Commensurate experience

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan

Benefit Conditions

• Waiting period may apply
• Only full-time employees eligible

Schedule

• 40 hours per week
• Monday to Friday

Supplemental pay types

• Bonus pay

Education

• Bachelor Degree (Preferred)

Experience

• NJDEP/NJPC/USACE: 3 years (Preferred)

Work Location

• One office location, various project site
• In person

Consideration of Employment

• Offer of employment is contingent upon successful completion of medical/physical and drug testing.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person