Executive Assistant jobs in Colorado Springs, CO

Executive Assistant provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. Being an Executive Assistant manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements. Conducts research and information gathering on behalf of the executive and prepares summaries and reports. Additionally, Executive Assistant develops positive and strategic relationships at all levels of the organization. Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. May be responsible for directing and deploying support staff or other resources. Typically requires a bachelor's degree. Typically reports to c-suite executive. The Executive Assistant work is generally independent and collaborative in nature. Contributes to moderately complex aspects of a project. To be an Executive Assistant typically requires 4-7 years of related experience. (Copyright 2024 Salary.com)

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Executive Assistant
  • USADA
  • Colorado, CO FULL_TIME
  • Benefits:
    • 401(k)
    • Dental insurance
    • Health insurance
    • Paid time off
    • Parental leave
    • Training & development
    • Vision insurance
    • Wellness resources

    USADA is seeking a dedicated and driven person to help our organization fulfill its mission to "Stand with athletes to champion their right to clean sport, inspire true and healthy sport, and promote the integrity of sport.” This is an incredibly exciting time to join Team USADA, as we continue to grow our Anti-Doping program and work to support major international competitions such as the Olympic and Paralympic Games in 2024 (Paris), 2026 (Milan), and 2028 (Los Angeles). New team members will have the chance to help ensure USADA is well-positioned in the near and long term for these opportunities as we look to the future with our efforts to protect clean athletes. With the 2028 Games on domestic soil, there will also be opportunities and growth potential over the years for USADA team members to underpin the organizing committee’s commitment to a clean Games.


    REPORTS TO: Executive Assistant to CEO FLSA: Non-Exempt

    SUPERVISES: N/A Last revised: April 2024

    JOB SUMMARY: Provides high-level executive and administrative support for the Executive Suite. Responsible for handling executive administrative functions including office organization, event planning and logistics, word processing, filing, taking minutes, reviewing incoming emails and documents, travel coordination, and expense reporting.

    RESPONSIBILITIES:
    • Answers telephones, schedules appointments and updates event calendars for executive team.
    • Handles executive team travel authorization, logistics and expenses; reconciles and submits expense reports.
    • Supports major event organization.
    • Participates in Annual Symposium planning to include invitation distribution, site organization and logistics, travel planning, agenda creation, management of presentation, and overall event management.
    • Monitors budget compliance and provides budget reports for events.
    • Provides on-site support for USADA events as required or needed.
    • Organizes and implements Partnership for Clean Competition/Scientific Advisory Board meetings including contract negotiation, administration, site organization, and logistics.
    • Arranges staff meetings, IT support, and documents meeting minutes.
    • Prepares memos, invoices, or other reports upon request.
    • Maintains databases and filing systems.
    • Handles physical mail distribution for the executive team and monitors email while out of office upon request.
    • Manages office supplies and collaborates with finance on maintaining general office contracts.
    • Performs additional administrative tasks upon request.
    GENERAL:
    • Maintain confidentiality at all times.
    • Projects and other duties as assigned.
    REQUIRED QUALIFICATIONS:
    • 3 or more years of experience providing administrative support; experience providing executive-level support is desired.
    • Excellent oral and written communication skills.
    • Excellent interpersonal skills and emotional intelligence.
    • Values Diversity, Equity, and Inclusion among internal and external constituents.
    • Ability to multitask, prioritize appropriately and to work accurately under pressure.
    • Excellent detail-oriented organizational skills.
    • Demonstrated ability to meet deadlines.
    • Ability to work flexible hours as needed.
    • Moderate proficiency in MS Programs (Word, Excel, Outlook, etc.)
    COMPETENCIES:
    • Decision Making Skills: Will often prioritize tasks and make decisions on their executives’ behalf, so the ability to anticipate needs and act accordingly without explicit instruction with good judgment is essential.
    • Interpersonal Skills: This role should communicate effectively and be professional and courteous when interacting with team members and stakeholders at all levels to create a positive work environment and client experience.
    • Writing Skills: Will write memos and emails when communicating with managers, employees, and customers. Therefore, having good grammar, ensuring accuracy, and maintaining a professional tone are essential.
    • Initiative: Taking proactive steps to streamline processes, improve efficiency, and support the executive in achieving their goals.
    • Resourcefulness: Being able to find information, solutions, or resources independently when needed.
    • Problem-Solving Abilities: Being able to anticipate potential issues and proactively find solutions to problems that may arise.
    • Technical Proficiency: Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and specialized software used by the organization.
    • Discretion and Confidentiality: Handling sensitive information with the utmost discretion and maintaining confidentiality at all times.
    • Adaptability: Being able to adapt to changing priorities, schedules, and situations quickly and effectively.
    • Event Management Skills: Proficiency in event management, including coordinating logistics, liaising with vendors, and ensuring seamless execution.
  • 1 Day Ago

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Executive Assistant
  • Tour Balata Properties Inc.
  • Colorado, CO FULL_TIME
  • Executive Assistant needed for small, very successful commercial real estate investment company in the 80903 area. We have been in business for over 38 years in Colorado Springs. This is a salaried ro...
  • 2 Days Ago

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Executive Assistant
  • CACI
  • Colorado, CO FULL_TIME
  • Executive AssistantJob Category: Project and Program ManagementTime Type: Full timeMinimum Clearance Required to Start: Top SecretEmployee Type: RegularPercentage of Travel Required: NoneType of Trave...
  • 4 Days Ago

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Executive Assistant
  • Envision Management LLC
  • Colorado, CO FULL_TIME
  • Envision Radiology is looking for an Executive Assistant to join our team!Monday - Friday, 40 hours/week | Based in-office - Colorado Springs, CO | Position Pay Range: $53,100 - $66,400. Opportunity f...
  • 5 Days Ago

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Executive Assistant
  • Fifth Street Labs Manufacturing
  • Colorado, CO FULL_TIME
  • Fifth Street Labs is a leading skincare manufacturing company dedicated to providing high-quality skincare products to our customers. We are committed to excellence in product quality, customer servic...
  • 22 Days Ago

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Executive Administrative Assistant (Intermediate)
  • Yorktown Systems Group
  • Colorado, CO FULL_TIME
  • EEO STATEMENT Yorktown Systems Group, Inc. is an Equal Opportunity Employer. No employee or applicant for employment is denied equal opportunity because of race, color, sex, national origin, religion,...
  • 7 Days Ago

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0 Executive Assistant jobs found in Colorado Springs, CO area

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Administration Assistant
  • Julie Patra Publishing
  • Colorado Springs, CO
  • Job Description Job Description We are looking for a full time administrative support person. This person should be able...
  • 4/15/2024 12:00:00 AM

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Catering Administrative Assistant
  • Summit Catering
  • Colorado Springs, CO
  • Job Description Job Description No catering experience necessary but an attention to detail and organizational skills ar...
  • 4/15/2024 12:00:00 AM

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Administrative Assistant
  • Goodwill Staffing
  • Colorado Springs, CO
  • Job Description Job Description Administrative Assistant - Construction - Colorado Springs, CO Salary Range: $15 - $17 p...
  • 4/14/2024 12:00:00 AM

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Administrative Assistant
  • Hennessey Roofing
  • Colorado Springs, CO
  • The Administrative Assistant assists the Office Manager as the daily voice of the company. The ideal candidate will exhi...
  • 4/13/2024 12:00:00 AM

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Administrative Assistant
  • Fisk Team, eXp Realty
  • Colorado Springs, CO
  • Overview: Join our dynamic team as an Administrative Coordinator, playing a pivotal role in our small yet bustling offic...
  • 4/13/2024 12:00:00 AM

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Administrative Assistant
  • Divine Landscape
  • Colorado Springs, CO
  • Job Description Job Description Landscape administrative assistant Divine landscape is a family oriented company with un...
  • 4/13/2024 12:00:00 AM

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Administrative Assistant
  • Thunderbolt Builders
  • Colorado Springs, CO
  • Job Description Job Description We are seeking an Administrative Assistant to join our team! You will perform clerical a...
  • 4/12/2024 12:00:00 AM

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Administrative Assistant Field
  • Stuart Strategic Management Services
  • Colorado Springs, CO
  • Job Description Job Description We are seeking a uniquely talented individual to join our team! This position will be re...
  • 4/11/2024 12:00:00 AM

Colorado Springs is a home rule municipality that is the largest city by area in Colorado as well as the county seat and the most populous municipality of El Paso County, Colorado, United States. Colorado Springs is located in the east central portion of the state. It is situated on Fountain Creek and is located 60 miles (97 km) south of the Colorado State Capitol in Denver. At 6,035 feet (1,839 m) the city stands over 1 mile (1.6 km) above sea level, though some areas of the city are significantly higher and lower. Colorado Springs is situated near the base of Pikes Peak, which rises 14,115 f...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Executive Assistant jobs
$80,524 to $104,387
Colorado Springs, Colorado area prices
were up 2.3% from a year ago

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