Executive Assistant jobs in Gastonia, NC

Job Summary:  Member of the professional team that performs advanced administrative duties for executives in a fast-paced environment.  Understands and supports system strategic objectives, mission, vision and values. Facilitates smooth, efficient executive suite operations. Handles all administrative functions in timely and accurate manner. Maintains absolute confidentiality of all information.  Requires strong IT and internet research skills.  Consistently demonstrates flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with Board of Directors, community organizations and leaders, Senior Leaders, physicians, all levels of internal management and staff, as well as outside clients and vendors.  

Responsibilities include: managing phone and email communications; handling requests for information and data, resolving administrative problems and inquiries; preparing written responses to routine inquiries; preparing and modifying documents as needed; maintaining paper and electronic documents (including electronic Board Portal meetings, as required); coordinating appointments; coordinating travel, meetings and special events; coordinating and managing virtual meetings; preparing agendas for meetings, recording and managing meeting minutes, and following through with action items when required; maintaining office supply inventories, coordinating maintenance of office equipment; preparing presentations; and onboarding new executives and others, as needed. 

Qualifications:  High school diploma or equivalent required.  Associate Degree preferred or 3 years of experience in providing administrative support in a professional office environment required.  Must be proficient in Microsoft Word, PowerPoint & Excel; Office 365 SharePoint, Teams, & Outlook.  Notary License required within 6 months of employment.

EOE AA M/F/Vet/Disability