Executive Assistant jobs in Gulfport, MS

Overview:
We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support.

KEY ROLES (Essential Job Responsibilities):

1. Performs regular office duties, preparing correspondence and reports as requested by supervisor and composes draft letters following established formats. Proofreads all materials for accuracy prior to supervisory review and signature.

2. Maintains supervisor’s calendar, scheduling meetings and making logistical and travel arrangements as requested for internal and external meetings. May prepare meeting agenda and minutes, as requested.

3. Direct administrative support to the Board of Directors, the Executive Committee, the Unit Boards, and the Leadership Board including meeting agendas, materials, minutes, events and mailings.

4. Maintains all records of board members including recruitment, committee memberships, rosters, awards, profiles and resignations. Ensures recognition of the board members for birthdays and significant events.

5. Organizes the board meetings, the annual meeting and the annual board retreat.

6. Answers telephones, providing general information, referring callers to other staff or taking messages as necessary.

7. Receives all organization mail and distributes. Makes copies of all checks for the CPO and maintains copies.

8. Enters information on the donor database as needed and assists with fundraising activities as necessary.

9. Maintains electronic and hard copy filing systems, making sure they are accurate and timely and facilitate easy retrieval of information.

10. Responsible for managing inventory of office equipment (excluding computers) including phone system, other business equipment and service contracts, performing routine maintenance activities and contacting service representatives as needed.

11. Supports and attends all meetings of the Board Development Committee, Executive Committee, Board of Directors, and the Leadership Board.

12. Perform other related duties as requested.

SKILLS/KNOWLEDGE REQUIRED:

• Bachelor's degree from an accredited college or university in business preferred.
• A minimum of two- (2) years work experience in non-profit agency operations management, boards relations and volunteer management; or an equivalent combination of experience.
• Training in office management skills and use of common office equipment
• High-level intermediate computer skills including very strong knowledge of all MS Office applications
• Typing/keyboarding skills of at least 50 wpm
• Excellent written and verbal communication skills
• Excellent organizational skills and excellent attention to detail
• Strong customer relations skills
• Able to maintain strict confidentiality

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear. The employee frequently is required to sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must be able to regularly lift and/or move up to 10 pounds, and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

Job Type: Full-time

Pay: $30,000.00 - $35,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Gulfport, MS 39503: Relocate before starting work (Required)

Work Location: In person