Executive Assistant jobs in Hollywood, FL

Ascension Global Staffing & Executive Search is searching for an experienced Paralegal/Legal Secretary to join our client's team at their Brickell Law Firm. The candidate would be responsible for calendaring, filing, mail, court, and electronic filings, communicating with clients, and managing schedules among other tasks. Competitive salary and benefits including health care, retirement, and other benefits.

Responsibilities: 

• Assists with taking complex cases from inception through trial.
• Analyzes documents.
• Summarizes deposition transcripts.
• Prepares, reviews, and drafts standard correspondence and other legal documents.
• Maintains attorney calendars, including coordination of depositions, hearings, and appointments.
• Handles court filings.
• Reads and sorts incoming mail, as well as profiles scanned mail, faxes, hand-deliveries, and outgoing mail.
• Opens files, requests conflict of interest checks, and prepares new matter reports/retainer letters.
• Pulls cases from the legal database per the attorney’s request.
• Prepares index for files to be closed.
• Prepares documents to produce in electronic document database format.
• Processes and uploads documents into electronic document review platforms.
• Maintains and organizes document production into an electronic document database for review and organization of cases.
• Prepares demonstrative exhibits, timelines, and charts for attorneys’ use in court.
• Prepares trial materials and presentations of exhibits for use in court.

Qualifications:

• At least 5 years of relevant experience.
• Bilingual (English/Spanish) preferred.
• Attention to detail, exceptional organizational skills, and the ability to communicate effectively, both orally and in written
• Ability to multi-task
• Works well under pressure and meets deadlines
• Knowledge of Local, State, and Federal Court Systems
• Proficient in Microsoft Outlook and Word
• Familiarity with E-filing procedures
• Must be able to work in a fast-paced environment