Executive Assistant jobs in Lansing, MI

Description

We’re looking for an Executive Assistant that wants to be part of a growing entrepreneurial organization and put their passion for organization, scheduling, and project management to work. This includes the following:

• Calendar management for executives
• Aid executive in preparing for meetings (both virtual and in-person)
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives
• Professionally represent both the executive and the company with external stakeholders (written, verbal, in person)
• Manage sensitive matters with a high level of confidentiality
• Print documents, flag for signature as needed
• Mail documents as requested to ensure timely delivery
• Save documents in company file-structure (hard and soft copies)
• Run errands for the company as requested, including personal errands at times
• Arrange travel and accommodations for executives
• Prepare expense reports

Requirements

• Bachelor's degree or 3-5 years relevant experience preferred
• Advanced skillset in Microsoft Office suite (specifically Outlook, Word, PowerPoint)
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills. Ability to draft a business letter with a professional format
• Flexible hours as dictated by the needs of business for projects and meetings
• Project Organization/Collaboration – can track progress of multiple projects and keep Executive apprised of bottlenecks/issues
• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed
• Commitment to excellence - perform duties at the highest level possible on a consistent basis
• Excellent communicator - able to interact with people of all levels in a confident, professional manner
• Demonstrate ability and temperament to work with sensitive information
• Team player - have team-oriented experience and approach
• Service focus - dedicated to meeting the expectations of the LT by maintaining effective relationships with interested parties
• Ability to think outside of the box with a sense of urgency
• Excited about real estate development and urban renewal