LEXINGTON, KY
Number of openings: 1
The Executive Assistant position is a full-time hourly role reporting to the Business Manager and Office Managing Principal. The responsibilities include administrative support, accounting and HR duties, project administration, and supporting marketing efforts. Key requirements include initiative, dependability, and personable demeanor, along with proficiency in Microsoft Office Suite and the ability to quickly learn new software programs. The ideal candidate should exhibit strong communication skills, professionalism, and multitasking abilities. Some hardware and IT setup experience is a plus.
Education: Associates degree or experience
Initiative, Dependable, Personable
Proficiency in using Microsoft Office Suite (Outlook Calendar, Word, Excel, PowerPoint)
Computer literacy with the ability to quickly learn new software programs (e.g., Unanet AE, Unanet CRM, Bluebeam, InDesign, etc.)
Strong communication skills
Exhibits Professionalism
Ability to multitask and effectively manage expectations for completion
Some ability to set up hardware, IT for meetings (starting virtual calls and verify working directly) is a plus
Marketing and design experience is a plus, but not required
Administrative Support
Filing, organizing, and data entry
Manage office supplies and inventory
Coordinate and facilitate company events, including set up and clean up
Maintain confidentiality of sensitive information and exercise discretion in all interactions
Documenting fixtures and technology purchases for tax reporting
Support for Strategic Planning
Backup responder for tenant issues
Accounting and HR Duties
Assisting with bookkeeping tasks
Supporting onboarding of new staff members
Managing multiple office calendars, including scheduling for conference rooms and automobile usage
Coordination of employee annual reviews
Assist BKU dean in presentation preparation
Project Administration
Data Entry (Project green sheets, Unanet project info)
Managing currently and archived contracts
Data mining on previous projects
Setting up projects (Folders)
Closeout / Archiving
SPIN Letter, Final Letter
Specification editing support
Support Marketing Efforts
Assist in proposal preparation
Maintain personnel resumes
Entering new clients, contacts, opportunity info
Office Librarian
Organize and update, catalogue library
Order codes
Hourly pay with overtime
Flexible weekly commitment (32 to 45 average hours per week)
Bonuses based on employee and company profitability
Competitive benefits with medical, dental, and retirement
Profit Sharing
Professional development (both paid and personal opportunity)
Paid holidays and personal time
Submit your resume to:
Ashely Cole, Business Manager
acole@bkse.net