Executive Assistant jobs in Mobile, AL

Executive Assistant provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. Being an Executive Assistant manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements. Conducts research and information gathering on behalf of the executive and prepares summaries and reports. Additionally, Executive Assistant develops positive and strategic relationships at all levels of the organization. Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. May be responsible for directing and deploying support staff or other resources. Typically requires a bachelor's degree. Typically reports to c-suite executive. The Executive Assistant work is generally independent and collaborative in nature. Contributes to moderately complex aspects of a project. To be an Executive Assistant typically requires 4-7 years of related experience. (Copyright 2024 Salary.com)

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Executive Assistant
  • Hargrove Engineers + Constructors
  • Mobile, AL OTHER
  • What You'll Be Doing

    Job Scope: Generally responsible for assisting Executive and Management Leaders with all aspects of administrative and clerical duties. This work will be performed under general supervision.

     

    Primary responsibilities will include but are not limited to:

    • Assisting in Deltek Vision Resource Planning and producing reports.
    • Managing executive and leader outlook calendars.
    • Preparation of proposals.
    • Preparation of organizational charts.
    • Preparation of correspondence and transmittals.
    • Preparation of company mailings and labels.
    • Entering and submitting executive and leader expense reports.
    • Entering and maintaining current client contact information in both Deltek Vision and Microsoft Outlook.
    • Completing clerical and administrative tasks and errands as requested.
    • Providing back-up support for front desk reception, incoming phone calls and mail collection and distribution.
    • Registering Company teammates for conferences and exhibits and coordinating staffing, assuring that displays, promotional items, and marketing materials are delivered and set up as needed.
    • Tracking and obtaining approval for charitable contributions, preparation of check requests and transmittals.
    • Obtaining quotes and/or scheduling travel, conference calls and video conferences.
    • Meeting scheduling and ensuring proper arrangements are made.
    • Preparation and distribution of Resource Leader/Project Manager meeting notes.
    • Preparation of presentations and other client related information.
    • Posting announcements and other Company related information to appropriate publications and Company intranet.
    • Assisting in coordinating company events including holiday gatherings, community involvement, and retreats.
    • Execution of special projects.
    • Providing scanning, copying, faxing, and filing services for Executive and Management Leaders.  
    • Maintaining professional appearance of meeting spaces.
    • Participation in meetings when necessary and preparation of meeting notes for Leader approval.

    Ideal Background

    Education: High School Diploma or equivalent is required.  Advanced coursework is highly preferred.

     

    Certification: No certification is required for this position.

     

    Experience: This position requires 8 or more years of relevant experience in executive administrative and clerical services in a professional environment. 

    • Knowledge and application of company standards.
    • Knowledge and application of office administration procedures.
    • Proficient in the use of Microsoft Office and other software as needed.
    • Extreme attention to detail.
    • Excellent proofreading and grammar.
    • Ability to communicate effectively, both verbal and written.
    • Ability to maintain confidentiality in all areas.
    • Ability to work in a fast paced environment with extreme multi-tasking.
    • Ability to prioritize effectively.
    • Ability to develop reports.
    • Ability to maintain effective working relationships with teammates, clients, and vendors.
    • Ability to listen and ascertain the needs of teammates and clients
    • Ability to find and communicate accurate information concerning Hargrove services and capabilities.
    • Ability to work flexible hours as needed.
    • Ability to participate in after hours volunteer events as needed.

    Physical Requirements

    • Ability to sit, stand, or walk for long periods of time.

    Who We Are

    Hargrove Engineers & Constructors supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,000 Teammates across the US, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects.  

     

    Hargrove’s key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long-term benefits for our clients. 

     

    Work-life balance and flexibility is a key focus area for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business. 

    Hargrove Culture

    We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.

    Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.

     

    #LI-KH1

  • 18 Days Ago

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Executive Assistant
  • FirstFour Staffing
  • Fairhope, AL FULL_TIME
  • FirstFour Staffing has partnered with a reputable organization that is seeking to add an Executive Assistant to their team in Fairhope, Alabama.***This is an onsite role that cannot be performed remot...
  • 3 Days Ago

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Executive Assistant
  • Spitzlift.com
  • Coden, AL FULL_TIME
  • About usSpitzlift Manufacturing is a small business in Coden, AL. We are professional, agile and fun.Our work environment includes: Modern office setting Food provided Food provided Safe work environm...
  • 3 Days Ago

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Executive Administrative Assistant (FT)
  • Kingswood United Methodist Church
  • Mobile, AL PART_TIME
  • Executive Administrative AssistantKingswood United Methodist Church5200 Perin Road, Mobile, AL 36693Qualifications: College Degree PreferredPrior Work Experience in a Church or Non-Profit a PlusMust B...
  • 1 Day Ago

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Administrative/Executive Assistant
  • HallKeen Management
  • Mobile, AL FULL_TIME
  • Leading global alternative investment asset manager is seeking a TTP administrator to support a real estate managing director and their team of 6. The hours are 8am-6pm and requires 5 days onsite. Res...
  • 3 Days Ago

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Executive Administrative Assistant
  • Wonder Works Construction Corp.
  • Mobile, AL FULL_TIME
  • Company DescriptionWonder Works is one of the most respected Development and Construction firms in the Tri-State area that have earned its reputation by building with integrity and quality since 1987....
  • 4 Days Ago

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0 Executive Assistant jobs found in Mobile, AL area

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Executive Administrative Assistant
  • Southern Home INC
  • Mobile, AL
  • Job Description Job Description We are seeking an Executive Administrative Assistant to join our team! You will provide ...
  • 3/28/2024 12:00:00 AM

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Administrative Specialist (47983)
  • The Hiller Companies, LLC
  • Mobile, AL
  • Job Details Job Location: Hiller Mobile - Mobile, AL Salary Range: Undisclosed Description The Hiller Companies, a natio...
  • 3/28/2024 12:00:00 AM

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Administrative Assistant - Work From Home>
  • Rob Levine Law
  • Daphne, AL
  • [Office Assistant / Fully Remote] - Anywhere in U.S. / Competitive Pay - As an Administrative Assistant you'll: Act as t...
  • 3/27/2024 12:00:00 AM

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Administrative Assistant
  • Timberline Construction Group, LLC.
  • Mobile, AL
  • Job Description Job Description We are seeking an Administrative Assistant to join our team! You will perform clerical a...
  • 3/26/2024 12:00:00 AM

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Construction Administrative Assistant
  • Long's Human Resource Services
  • Mobile, AL
  • Job Description Job Description Job Title: Administrative Assistant Schedule: M-F 7:30-4:30 Pay Rate: $18.00/hr Our Clie...
  • 3/26/2024 12:00:00 AM

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Legal Assistant
  • Strategic Recruitment Solutions
  • Mobile, AL
  • Job Description Job Description An exciting chance awaits to become a crucial member of our preeminent trial team, offer...
  • 3/25/2024 12:00:00 AM

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Administrative Assistant
  • Ducky Recovery LLC
  • Mobile, AL
  • Job Description Job Description Our rapidly growing construction company is seeking an Administrative Assistant to join ...
  • 3/24/2024 12:00:00 AM

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Administrative Assistant
  • Infirmary Health System
  • Mobile, AL
  • Minimum Qualifications:High School graduate or GED equivalent. Well developed oral and written communication skills. Wor...
  • 3/24/2024 12:00:00 AM

Mobile (/moʊˈbiːl/ moh-BEEL; French pronunciation: ​[mɔ.bil]) is the county seat of Mobile County, Alabama, United States. The population within the city limits was 195,111 as of the 2010 United States Census, making it the third most populous city in Alabama, the most populous in Mobile County, and the largest municipality on the Gulf Coast between New Orleans, Louisiana, and St. Petersburg, Florida. Alabama's only saltwater port, Mobile is located on the Mobile River at the head of the Mobile Bay and the north-central Gulf Coast. The Port of Mobile has always played a key role in the economi...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Executive Assistant jobs
$74,641 to $96,762
Mobile, Alabama area prices
were up 1.3% from a year ago

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