Executive Assistant jobs in Nassau, NY

Executive Assistant Opportunity in Downtown Albany, NY

The Council of Family and Child Caring Agencies (COFCCA) is the principal representative for nearly all the not-for-profit organizations providing foster care, adoption, family preservation, and juvenile justice services in New York State. COFCCA is comprised of over 100-member organizations, ranging in size from small community-based programs to the nation’s largest multi-services agencies — all of which share the mission of serving children and families. COFCCA works with its members and government to ensure quality services for children and their families.

Reporting directly to the CEO, the Executive Assistant assists the President & CEO, Associate Executive Director, Downstate, Associate Executive Director, Upstate and other staff members as needed. The successful candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Duties and Responsibilities:

• Representing COFCCA as a main point of contact for member organizations;
• Assisting members with general and specific information requests, including referral to appropriate staff;
• Scheduling meetings and maintaining master calendar which includes virtual meetings, conference calls, and in person meetings/conferences;
• Sending out calendar invitations and meeting announcements;
• Organizing RSVP lists;
• Preparing meeting agendas and materials;
• Taking meeting notes; preparing draft meeting minutes and summaries.
• Arranging in-person meetings, program events or conferences including event set-up/breakdown;
• Assisting with composing, formatting and distributing correspondence to member organizations, including a weekly newsletter, to member organizations;
• Maintaining email distribution lists;
• Maintaining and updating organizational documents;
• Sending out and gathering responses for small surveys;
• Operating and organizing company remote meeting platform including scheduling of meetings, hosting meetings, operating in-meeting controls, and providing technical assistance;
• Managing staff travel needs;
• Working with consultants as needed;
• Other tasks as assigned.

Education and Experience Requirements:

• High School Diploma or equivalent required.
• 2 years of related experience.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point); proficiency in Adobe Acrobat, and online meeting platforms (Zoom, Microsoft Teams) required.
• Experience in graphic design programs such as Adobe Photoshop, Canva, and Illustrator a plus.

Compensation and Benefits:

· $24.00 - $26.00 an hour.

· Health, dental, vision, life insurance, employee retirement plan, paid parking near our office in downtown Albany, NY.

Physical Qualifications:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to remain in a stationary position for a prolonged period of time during a work shift.
• Constantly positions and move self to perform essential job duties.
• Constantly operates computer and related equipment.
• Frequently moves material weighing up to 25 pounds across and around work areas with or without assistance.

Equal Opportunity Employer (EOE).

No Phone Calls or Third-Party Recruiters, Please.

Disclaimer: COFCCA does not accept unsolicited assistance from search firms / employment agencies / third-party recruiters for any of its employment opportunities. Please, no phone calls or emails to any employee of COFCCA about this opening. All resumes submitted by search firms / employment agencies / third-party recruiters to any employee at COFCCA via-email, the Internet or in any form and/or method without a valid written search firm agreement in place for this position will be deemed the sole property COFCCA; no fee will be paid in the event a candidate is hired by COFCCA as a result of the unsolicited referral or through other means.

Interested candidates: please submit a resume and cover letter to resumes@cofcca.org.

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Albany, NY 12207: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Required)
• Microsoft Powerpoint: 1 year (Required)

Work Location: In person