Executive Assistant jobs in New Britain, CT

To support the Senior Vice President and Assistant Development Director in more complex and time-consuming tasks, such as organizing data, to ensure the department runs smoothly and important details are not missed.

Responsibilities and Duties include but are not limited to:

1. Work closely with Senior Vice President and Assistant Development Director to establish policies, programs, and budgets for the maintenance of current projects and the development of new projects.

2. Maintain a list and file/binder with various original documents and certificates.

3. Maintain communication with various State and Federal agencies.

4. Assist in the initial and final closing process of projects. This includes acquiring the correct number of signatures from necessary parties, review and bind documentation if necessary. Keep in communication with attorneys and schedule meetings.

5. Process and maintain a list of invoices, company credit card account, expense reports and check requests. Ensure that regularly scheduled payments are made on time.

6. Maintain the department files. Recognize the importance of a document by scanning it into a shared file before filing a hard copy away. All original contracts are kept in the Senior Vice President’s files. An overhaul of the filing system is needed as old files need to be sorted and packed up and new files need to be created and expanded on to ensure a stronger source of reference for the Senior Vice President and his team. A strong sense of organization is needed to complete this task.

7. Implementing a SharePoint filing system and migrating existing electronic files to the new system.

8. Must have an intermediate level understanding and experience with Word and Excel

9. Process correspondence via letter or email. Take the initiative to answer any questions or problems that are posed. Organize and prepare for meetings; coordinate multi-party conference calls.

10. Coordinate mortgage and refinancing applications and submissions.

11. Maintain and update bi-weekly department meetings agenda, coordinate meetings on department calendars as needed.

12. Other duties and projects as required and assigned including property operations and potential refinancing and restructuring of existing and new properties.

SKILLS & EXPERIENCE

1. Microsoft Office and Office 365 skills –Proficient in Word, PowerPoint, and Excel; able to create, edit, and maintain Excel spreadsheets. Adobe, Outlook, OneNote, OneDrive, and SharePoint experience a plus

2. Typing – 65 WPM

3. 2-3 years administrative experience preferred

4. Excellent time management and organization skills, acute attention to detail, and ability to prioritize tasks

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Day shift
• Monday to Friday

Ability to Relocate:

• Meriden, CT 06450: Relocate before starting work (Required)

Work Location: In person