Executive Assistant jobs in Oakland, CA

Description

MISSSEY works to prevent girls and gender-expansive youth from ever entering circumstances of sexual exploitation and violence. We also support young people who are experiencing exploitation to exit. Once they’ve exited, we partner with them so that they may avoid re-entering sexually exploitative circumstances and live free of harmful transactional relationships. As an organization, we value healing, youth voice, integrity, and relationships. Our service model focuses on healing through trauma-informed, survivor-centered, and youth-focused approaches. We recognize the crucial voices of survivors in facilitating healing in victims of commercial sexual exploitation and the value of young people empowering other young people. Our work with youth is a partnership, helping them transition from victim to survivor to leader; encouraging their long-term stability and success in whatever path they choose. MISSSEY believes that with the right opportunities and support, youth can overcome the circumstances of their exploitation and thrive.  

Position Summary

The Executive Assistant (EA) is an intuitive, proactive, mission-driven, and highly organized Executive Assistant that provides primary high-level administrative support to MISSSEY’s Executive Director (ED). The EA plays a critical role in supporting the ED and the long-term success of her efforts by managing logistical processes and tasks that require close attention to detail. The EA provides a range of administrative support tasks to enable and enhance the ability of the Executive Director to maximize her time and focus on leadership and strategic tasks. Key responsibilities include managing communications, coordinating meetings, handling administrative tasks, grants management, and collaborating with various stakeholders to advance the nonprofit's mission. 

The ideal candidate for this position would have:

• Ability to understand concepts and ideas instinctively and quickly
• Excellent oral and written communication skills
• Superior organizational skills and an ability to multi-task and balance competing timelines
• The ability to prioritize effectively in an ambiguous and fast-paced environment
• An unwavering commitment to producing high-quality work product
• High level of interpersonal maturity, grace, and sound judgment
• Self-awareness and ability to use sound judgment and address needs independently. 
• A strong ethic of service and a desire to support the leadership of women of color
• The ability to co-create a strong, reflective, highly productive, and caring culture

Requirements

Qualifications:

• 3 years of experience in an administrative position supporting senior leadership
• Familiarity with the non-profit sector, understanding of dynamics, goals and challenges.
• Highly proficient in using Microsoft Office programs, specifically Word, Excel, and PowerPoint. Proficient in Google Suite including Gmail, Sheets, Slides, Docs.

Knowledge, Skills, and Abilities:

• Ability to be dependable and present 
• Proficient in managing time effectively, handling multiple tasks simultaneously and managing deadlines
• Excellent written and verbal communication including ability to interact with external stakeholders
• Discretion and the ability to handle sensitive information with confidentiality and integrity
• Flexibility to adapt to changing priorities and unexpected situations, maintaining a high level of performance
• Strong interpersonal skills including relationship building and networking 
• Ability to work collaboratively
• Detail oriented

Physical Demands:

• Occasional lifting of up to 50 lbs
• Requires computer use each day, including typing for many hours per day
• Requires ability to use a keyboard, monitor, cell phone, and calculator
• Requires the ability to communicate verbally, both in person and on the telephone
• Must be able to stand for at least 20 minutes at a time

Work Environment:

• Occasional outdoor activities
• Shared office space; some offices are on the second floor with no elevator access
• Separate entrance into youth center 
• Ability to drive a motor vehicle
• Requires transporting self to community activities using own vehicle
• Work in the community, including law enforcement facilities and county and state offices

Required Licenses and Certificates:

•  Current driver's license, reliable vehicle, proof of liability insurance coverage, and a clean driving record required 
• A criminal background check, including fingerprint clearance 
• TB clearance 
• COVID-19 vaccine required, MISSSEY will consider accommodations for a disability and religious-based reasons.

Position title: Executive Assistant to the Executive Director

Classification: Full-time, salaried, exempt, in-person position, evening and weekend hours required (rotation)

Compensation: $64,000-$72,000k, DOE 

Benefits:

• Employer pays 100% of Medical/Dental/Vision
• LTD & Term Life Insurance
• Voluntary Life Term Insurance
• Coverage of work-related travel, mileage, and parking
• PTO (paid time off) & Sick leave
• EAP (employee assistance program)
• Family and pet bereavement
• Employee retirement and employee match (SIMPLE IRA)
• Generous Holiday Calendar
• Including –2 weeks starting vacation after the 90 day period & 1 week paid winter holiday during Christmas week

For more information about MISSSEY, please visit our website www.misssey.org. MISSSEY will only review applications that have an uploaded cover letter and resume.

To apply for this position, please visit our website https://misssey.org/job-opportunities/ and apply through the Job Announcement link. 

Due to the volume of candidates, we will be unable to contact each candidate individually. If you are being considered for the position, you will be contacted. We are unable to accept phone calls or walk-ins. MISSSEY is an equal opportunity employer.

NON-DISCRIMINATION POLICY: MISSSEY DOES NOT DISCRIMINATE IN ANY PROGRAM, ACTIVITY, OR IN EMPLOYMENT ON THE BASIS OF AGE, CREED, SEX, RACE, ETHNIC BACKGROUND, MARITAL OR VETERAN STATUS, NATIONAL ORIGIN, DISABILITY, SEXUAL ORIENTATION, OR RELIGION. SURVIVORS AND WOMEN OF COLOR (TRANS INCLUSIVE) ARE ENCOURAGED TO APPLY