Executive Assistant jobs in Reading, PA

Executive Assistant

Our team in Reading currently has an opening for a Executive Assistant

YOUR ROLE & RESPONSIBILITIES

Summary of Job Purpose and Function:

Provides advanced level administrative support and assistance to our Brenntag Northeast President and our Corporate Executive Team.

Essential Responsibilities and Tasks:

• Conduct research, collect, and analyze data to prepare reports and documents
• Pull data and populate slides for various presentations
• Extract Qlik and Accounting Data as needed
• Liaise with internal staff at all levels
• Interact with external clients
• Co-ordinate project-based work
• Review operating practices and implement improvements where necessary
• Prepare and edit correspondence, communications, presentations and other documents
• File and retrieve documents and reference materials
• Manage and maintain executives' schedules, appointments, and travel arrangements
• Handle various executive expense and bill payments
• Arrange and co-ordinate meetings and events for multiple executives
• In coordination with Human Resources create on-boarding plan and schedule for all new hires based upon department and position

YOUR PROFILE

Experience, Education and/or Training:

• Minimum of 5 years of experience supporting C Suite Executives
• Advanced Microsoft Office skills with an emphasis on PowerPoint
• Travel and event planning
• Strong team player, with high work ethic, eager to learn and contribute
• Works independently, self-motivated individual with attention to detail
• Problem solving ability focused on excellent customer service
• Strong ability to manage complexity and change in a dynamic environment
• Proactive with good time management skills
• Excellent communication, organization, writing and presentation skills

Physical Requirements and Work Environment:

• Ability to sit at a desk as necessary
• Ability to travel and sit for long periods in a company vehicle
• Ability to lift 20 lbs.
• Maintain composure with dealing with conditions requiring urgency or pressure
• Maintaining composure in dealing with customers, authorities, executives, clients and staff, occasionally under conditions of urgency and in pressure situations.
• Highly self-motivated, high energy and ability to move mentally at a rapid pace.

OUR OFFER

• We aim to create an environment where the best people want to work, where they can turn their passion into their job and realize their full potential.
• Individual development, on-the-job training, and development programs designed to help our employees grow in their careers.
• Competitive pay and incentives.
• Various healthcare plan options as well as 401(k).

INTERESTED?

We look forward receiving your application.

Brenntag provides equal employment opportunities to qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other status protected by applicable federal, state or local law.

Brenntag North America, Inc. and its subsidiaries use E-verify, a government-run, web-based system that allows employers to confirm the eligibility of their employees to work in the United States. For more information, please go to https://www.e-verify.gov/employees or view the poster at https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster.pdf.