Executive Assistant jobs in Rochester, MN

Job Description

Job Duties:

• Assist the Vice President of Operations by managing travel arrangements, coordinating schedules, handling meeting requests, organizing events, processing expense reports, and other related tasks.
• Maintain detailed and well-organized records for the department, ensuring easy accessibility and retrieval of information.
• Manage office supply inventory, oversee office equipment, and coordinate repair services as necessary.
• Prepare correspondence and presentation materials as requested for the VP of Operations, ensuring accuracy and professionalism.
• Offer administrative and project support to visiting executives and other relevant personnel.
• Adhere to and comprehend documented work procedures, promoting consistency and adherence to standards.
• Document and monitor procedures and processes, aiming to reduce variation and foster knowledge sharing within the team.
• Assist in the development of work instructions, participate in training sessions, conduct audits of team members, and contribute to special projects as needed.

Qualifications:

• 3 years of previous experience directly supporting upper management and/or VP-level executives
• Must be proficient in utilizing Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
• Strong communication and organizational skills.
• Previous experience in calendar/inbox management, domestic/international travel arrangements, event/catering planning are all strongly preferred.

Additional Information:

• Pay: $26-29/hr.
• Schedule: 8am - 5pm, Mon - Fri
• Type: Contract-to-hire

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.