Executive Assistant jobs in San Jose, CA

Executive Assistant provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. Being an Executive Assistant manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements. Conducts research and information gathering on behalf of the executive and prepares summaries and reports. Additionally, Executive Assistant develops positive and strategic relationships at all levels of the organization. Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. May be responsible for directing and deploying support staff or other resources. Typically requires a bachelor's degree. Typically reports to c-suite executive. The Executive Assistant work is generally independent and collaborative in nature. Contributes to moderately complex aspects of a project. To be an Executive Assistant typically requires 4-7 years of related experience. (Copyright 2024 Salary.com)

Recently Added Executive Assistant jobs

U
Special Assistant United States Attorney
  • US Executive Office for U.S. Attorneys and the...
  • San Jose, CA FULL_TIME

  • Duties

    An appointment with the U.S. Attorney's Office offers unique and challenging experiences for the highly motivated attorney. Working in the Criminal Division, San Jose Branch, the Special Assistant United States Attorney (SAUSA) will be primarily responsible for prosecuting misdemeanor cases arising out of the federal enclaves located in Santa Clara and Monterey Counties. The SAUSA will also be given the opportunity to work with other federal prosecutors on felony criminal cases, including those involving violations of immigration, firearms, and/or narcotics statutes. The SAUSA's duties will entail assisting with the progression of these cases at various stages, from the initiation of federal investigation or charges, to disposition and sentencing. The SAUSA will gain experience participating in various in-court proceedings such as guilty pleas, motions hearings, and jury trial.

    Responsibilities will increase and assignments will become more complex as your training and experience progress.

    Requirements

    Conditions of Employment

    • You must be a United States Citizen or National.
    • Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation.
    • You must be registered for Selective Service, if applicable.
    • J.D. degree and active member of the bar (any U.S. jurisdiction) required.
    • Must reside in the district to which appointed or within 25 miles thereof. See 28 U.S.C. 545 for district specific information.

    Qualifications

    Required Qualifications: Applicants must possess a J.D. Degree, be an active member of the bar (any U.S. jurisdiction), and have at least 1 year of post-J.D. judicial legal or other relevant experience.

    Preferred Qualifications: Preferred applicants will possess superior oral and written communications skills, strong interpersonal skills; and the capacity to function in a highly demanding environment with minimal guidance. Additionally, it is desired that the successful candidate have a strong academic credential and at least two years of attorney or post-J.D. judicial legal experience.

    If you currently represent an opposing party in litigation with the U.S. Department of Justice or represent a client under investigation by the U.S., please refer to Rule 1-7 of the California Rules of Professional Conduct and / or the relevant conflict of interest Rules of Professional Conduct in the jurisdiction in which you are licensed to practice. The U.S. Attorney's Office considers California Rule 1-7 to be implicated when an attorney licensed in California applies for a position with the U.S. Attorney's office while also representing a client in litigation opposing the U.S. or knowingly under investigation by the U.S.

    United States citizenship is required.

    Travel: Occasional travel may be required.

    Type of Position: This is a temporary position not-to-exceed 1 year. This position may be extended without further competition.

    Security Requirements: Initial appointment is conditioned upon a satisfactory preemployment adjudication. This includes fingerprint, credit and tax checks, and drug testing. In addition, continued employment is subject to a favorable adjudication of a background investigation.

    Residency Requirements: Assistant United States Attorneys generally must reside in the district to which he or she is appointed or within 25 miles thereof. See 28 U.S.C. 545 for district-specific information.

    The Residency Requirement ensures an adequate background investigation can be completed. It applies to all DOJ applicants, both U.S. citizens and non-U.S. citizens, whose job location is within the U.S. In addition, for a total of three years (not necessarily consecutive years) of the five years immediately prior to applying for a position, the applicant must have: 1) resided in the U.S.; 2) worked for the U.S. overseas in a Federal or military capacity; or, 3) been a dependent of a Federal or military employee serving overseas.

    You must meet all qualification requirements upon the closing date of this announcement.

    Education

    Applicants must possess a J.D. Degree

    Additional information

    Salary Information: None - This is a uncompensated position.

    Telework: Situational telework is subject to supervisory approval and may be permitted on an occasional, non-routine basis, from an appropriate off-site location and may be authorized to the extent that it is consistent with the mission of the Office. Situational telework is currently limited to 16 hours in a pay period and no more than 192 hours in a calendar year.

    Relocation Expenses: Relocation expenses will not be authorized.

    Department of Justice Policies:

    Applicants should familiarize themselves and comply with the relevant rules of professional conduct regarding any possible conflicts of interest in connection with their applications. In particular, please notify this Office if you currently represent clients or adjudicate matters in which this Office is involved and/or you have a family member who is representing clients or adjudicating matters in which this Office is involved so that we can evaluate any potential conflict of interest or disqualification issue that may need to be addressed under those circumstances.
    * * *
    This and other vacancy announcements can be found under Attorney Vacancies and Volunteer Legal Internships. The Department of Justice cannot control further dissemination and/or posting of information contained in this vacancy announcement. Such posting and/or dissemination is not an endorsement by the Department of the organization or group disseminating and/or posting the information.


    • Benefits

      Review our benefits

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Evaluation Method: Once your complete application package is received, it will be reviewed to ensure you meet all job requirements. An attorney interview panel will then review all qualified applicants and make recommendations for invitation to interview. You will be notified if selected for an interview.

    The Occupational Questionnaire will take you approximately 20 minutes to complete.

    Veterans' Preference: There is no formal rating system for applying veterans' preference to attorney appointments in the excepted service; however, the Department of Justice considers veterans' preference eligibility as a positive factor in attorney hiring. Applicants eligible for veterans' preference must indicate their preference in response to the appropriate question in their assessment questionnaire (it is also recommended that information is included in their cover letter or resume) and they must submit supporting documentation (e.g., DD 214, Certificate of Release or Discharge from Active Duty and other supporting documentation) which verifies their eligibility for preference. Although the "point" system is not used, per se, applicants eligible to claim 10-point preference must submit Standard Form (SF) 15, Application for 10-Point Veteran Preference, and submit the supporting documentation required for the specific type of preference claimed (visit the OPM website, http://www.opm.gov/forms/pdf_fill/sf15.pdf for a copy of SF 15, which lists the types of 10-point preferences and the required supporting document(s). Applicants should note that SF 15 requires supporting documentation associated with service-connected disabilities or receipt of nonservice-connected disability pensions to be dated 1991 or later except in the case of service members submitting official statements or retirement orders from a branch of the Armed Forces showing that his or her retirement was due to a permanent service-connected disability or that he/she was transferred to the permanent disability retired list (the statement or retirement orders must indicate that the disability is 10% or more).

    • Benefits

      Review our benefits

    • Required Documents

      As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

      You must provide a complete Application Package which includes:

      • Required - Your responses to the Occupational Questionnaire (online).
      • Required - Your resume showing relevant experience and dates of employment (include day/month/year).
      • Required - Writing Sample (Please submit a piece of advocacy writing (not an article or internal memorandum) along with a letter certifying that the writing sample reflects substantially your work only. If your writing sample exceeds 20 pages, please identify the sections that you believe best exemplify the strength of your writing)
      • Required - Cover Letter (Please address to United States Attorney, Ismail J. Ramsey).
      • Required, if applicable - To get Veterans' Preference, you must indicate your preference in response to the appropriate question in your assessment questionnaire and you must submit the appropriate supporting documentation. See the "How you will be Evaluated" section under the "Qualifications and Evaluations" Tab above for details regarding what is appropriate Veterans' Preference documentation. It is also recommended that you include veterans' preference information in your cover letter or resume.
      Equal Employment Opportunity: The U.S. Department of Justice is an Equal Opportunity/Reasonable Accommodation Employer. Except where otherwise provided by law, there will be no discrimination because of color, race, religion, national origin, political affiliation, marital status, disability (physical or mental), age, sex, gender identity, sexual orientation, genetic information, status as a parent, membership or non-membership in an employee organization, on the basis of personal favoritism, or any other non-merit factor. The Department of Justice welcomes and encourages applications from persons with physical and mental disabilities. The Department is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973, to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department of Justice.

      Reasonable Accommodations: This agency provides reasonable accommodation to applicants with disabilities where appropriate. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

      Outreach and Recruitment for Qualified Applicants with Disabilities: The Department encourages qualified applicants with disabilities, including individuals with targeted/severe disabilities to apply in response to posted vacancy announcements. Qualified applicants with targeted/severe disabilities may be eligible for direct hire, non-competitive appointment under Schedule A (5 C.F.R. § 213.3102(u)) hiring authority. Individuals with disabilities may also contact one of the Department's Disability Points of Contact (DPOC). See list of DPOCs.

      Suitability and Citizenship: It is the policy of the Department to achieve a drug-free workplace and persons selected for employment will be required to pass a drug test which screens for illegal drug use prior to final appointment. Employment is also contingent upon the completion and satisfactory adjudication of a background investigation. Congress generally prohibits agencies from employing non-citizens within the United States, except for a few narrow exceptions as set forth in the annual Appropriations Act (see, https://www.usajobs.gov/Help/working-in-government/non-citizens/). Pursuant to DOJ component policies, only U.S. citizens are eligible for employment with the Executive Office for Immigration Review, U.S. Trustee's Offices, and the Federal Bureau of Investigation. Unless otherwise indicated in a particular job advertisement, qualifying non-U.S. citizens meeting immigration and appropriations law criteria may apply for employment with other DOJ organizations. However, please be advised that the appointment of non-U.S. citizens is extremely rare; such appointments would be possible only if necessary to accomplish the Department's mission and would be subject to strict security requirements. Applicants who hold dual citizenship in the U.S. and another country will be considered on a case-by-case basis. All DOJ employees are subject to a residency requirement. Candidates who have lived outside the United States for two or more of the past five years will likely have difficulty being approved for appointments by the Department Security Staff. The two-year period is cumulative, not necessarily consecutive. Federal or military employees, or dependents of federal or military employees serving overseas, are excepted from this requirement.

      If you are relying on your education to meet qualification requirements:

      Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

      Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

    • How to Apply

      To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

      The complete application package must be submitted by 11:59 PM (ET) on 04/30/2024 to receive consideration.

      1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

      2. Click the Submit My Answers button to submit your application package. (It is your responsibility to ensure your responses and appropriate documentation are submitted prior to the closing date.)

      3. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

      To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

      You are encouraged to apply online. Applying online will allow you to review and track the status of your application. However, should you not be able to apply online, please contact Northern District of California at Wilson.Li@usdoj.gov, prior to the closing date of this announcement to request an alternate method of applying.

      Agency contact information

      Wilson Li

      Email

      Wilson.Li@usdoj.gov

      Address

      Northern District of California
      450 Golden Gate Avenue
      San Francisco, CA 94102
      US

      Next steps

      We will notify you of the outcome after each step of the recruitment process has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation, to include a credit and tax checks, and a drug test by urinalysis. We expect to make a final job offer within 120 days after the closing date of the announcement.

    • Fair and Transparent

      The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

      • Equal Employment Opportunity (EEO) Policy
      • Reasonable accommodation policy
      • Financial suitability
      • Selective Service
      • New employee probationary period
      • Signature and false statements
      • Privacy Act
      • Social security number request

    Required Documents

    You must provide a complete Application Package which includes:

    • Required - Your responses to the Occupational Questionnaire (online).
    • Required - Your resume showing relevant experience and dates of employment (include day/month/year).
    • Required - Writing Sample (Please submit a piece of advocacy writing (not an article or internal memorandum) along with a letter certifying that the writing sample reflects substantially your work only. If your writing sample exceeds 20 pages, please identify the sections that you believe best exemplify the strength of your writing)
    • Required - Cover Letter (Please address to United States Attorney, Ismail J. Ramsey).
    • Required, if applicable - To get Veterans' Preference, you must indicate your preference in response to the appropriate question in your assessment questionnaire and you must submit the appropriate supporting documentation. See the "How you will be Evaluated" section under the "Qualifications and Evaluations" Tab above for details regarding what is appropriate Veterans' Preference documentation. It is also recommended that you include veterans' preference information in your cover letter or resume.
    Equal Employment Opportunity: The U.S. Department of Justice is an Equal Opportunity/Reasonable Accommodation Employer. Except where otherwise provided by law, there will be no discrimination because of color, race, religion, national origin, political affiliation, marital status, disability (physical or mental), age, sex, gender identity, sexual orientation, genetic information, status as a parent, membership or non-membership in an employee organization, on the basis of personal favoritism, or any other non-merit factor. The Department of Justice welcomes and encourages applications from persons with physical and mental disabilities. The Department is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973, to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department of Justice.

    Reasonable Accommodations: This agency provides reasonable accommodation to applicants with disabilities where appropriate. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

    Outreach and Recruitment for Qualified Applicants with Disabilities: The Department encourages qualified applicants with disabilities, including individuals with targeted/severe disabilities to apply in response to posted vacancy announcements. Qualified applicants with targeted/severe disabilities may be eligible for direct hire, non-competitive appointment under Schedule A (5 C.F.R. § 213.3102(u)) hiring authority. Individuals with disabilities may also contact one of the Department's Disability Points of Contact (DPOC). See list of DPOCs.

    Suitability and Citizenship: It is the policy of the Department to achieve a drug-free workplace and persons selected for employment will be required to pass a drug test which screens for illegal drug use prior to final appointment. Employment is also contingent upon the completion and satisfactory adjudication of a background investigation. Congress generally prohibits agencies from employing non-citizens within the United States, except for a few narrow exceptions as set forth in the annual Appropriations Act (see, https://www.usajobs.gov/Help/working-in-government/non-citizens/). Pursuant to DOJ component policies, only U.S. citizens are eligible for employment with the Executive Office for Immigration Review, U.S. Trustee's Offices, and the Federal Bureau of Investigation. Unless otherwise indicated in a particular job advertisement, qualifying non-U.S. citizens meeting immigration and appropriations law criteria may apply for employment with other DOJ organizations. However, please be advised that the appointment of non-U.S. citizens is extremely rare; such appointments would be possible only if necessary to accomplish the Department's mission and would be subject to strict security requirements. Applicants who hold dual citizenship in the U.S. and another country will be considered on a case-by-case basis. All DOJ employees are subject to a residency requirement. Candidates who have lived outside the United States for two or more of the past five years will likely have difficulty being approved for appointments by the Department Security Staff. The two-year period is cumulative, not necessarily consecutive. Federal or military employees, or dependents of federal or military employees serving overseas, are excepted from this requirement.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.


    Help

    This job is open to

    • The public

      U.S. Citizens, Nationals or those who owe allegiance to the U.S.

    Clarification from the agency

    All United States Citizens and Nationals

  • 26 Days Ago
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E
Teaching Assistant
  • Executive Clinical Solutions LLC dba Subzz Education
  • Cupertino, CA PART_TIME
  • Benefits/Perks Competitive Compensations Career Advancement Opportunities Great Work Environment Flexible Schedule Job SummaryWe are looking for an energetic teaching assistant to join our team! You w...
  • 21 Days Ago
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E
Teaching Assistant
  • Executive Clinical Solutions LLC dba Subzz...
  • Milpitas, CA FULL_TIME
  • Benefits/Perks Competitive Compensations Career Advancement Opportunities Great Work Environment Job Summary We are looking for an energetic teaching assistant to join our team! You will be assisting ...
  • Just Posted
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E
Teaching Assistant
  • Executive Clinical Solutions LLC dba Subzz Education
  • San Jose, CA PART_TIME
  • Benefits/Perks Competitive Compensations Career Advancement Opportunities Great Work Environment Job SummaryWe are looking for an energetic teaching assistant to join our team! You will be assisting t...
  • 9 Days Ago
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E
Teaching Assistant
  • Executive Clinical Solutions LLC dba Subzz Education
  • Milpitas, CA PART_TIME
  • Benefits/Perks Competitive Compensations Career Advancement Opportunities Great Work Environment Job SummaryWe are looking for an energetic teaching assistant to join our team! You will be assisting t...
  • 12 Days Ago
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E
Teaching Assistant
  • Executive Clinical Solutions LLC dba Subzz...
  • Cupertino, CA FULL_TIME
  • Benefits/Perks Competitive Compensations Career Advancement Opportunities Great Work Environment Flexible Schedule Job Summary We are looking for an energetic teaching assistant to join our team! You ...
  • 1 Month Ago
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0 Executive Assistant jobs found in San Jose, CA area

A
Executive Assistant
  • Aerospike
  • Mountain View, CA
  • About Aerospike At Aerospike, we dream big. Our focus is helping companies tackle seemingly insurmountable problems and ...
  • 4/25/2024 12:00:00 AM
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A
Executive Assistant
  • Archbishop Mitty High School
  • San Jose, CA
  • Job Summary Executive Assistant Archbishop Mitty High School is now accepting letters of interest and resumes for candid...
  • 4/25/2024 12:00:00 AM
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H
Executive Assistant
  • Hope Services
  • San Jose, CA
  • Are you a person who enjoys helping others? Are you currently seeking fulfillment in your professional life? Hope Servic...
  • 4/25/2024 12:00:00 AM
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R
Executive Assistant
  • Robert Walters
  • Menlo Park, CA
  • An exciting opportunity for an experienced Executive Assistant to join a leading, privately owned investment management ...
  • 4/24/2024 12:00:00 AM
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T
Executive Assistant
  • Top Realtor
  • Campbell, CA
  • Job Description Job Description A growing top small residential real estate brokerage team in Silicon Valley seeks a hig...
  • 4/24/2024 12:00:00 AM
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N
Executive Assistant
  • netPolarity, Inc. (Saicon Consultants, Inc.)
  • Stanford, CA
  • We are seeking an excellent experienced administrator to fulfill the role of Executive Assistant (EA) to our Department ...
  • 4/23/2024 12:00:00 AM
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I
Executive Assistant
  • iTradeNetwork, Inc.
  • San Jose, CA
  • Executive Assistant (to CEO) JOB SUMMARY iTradeNetwork is a global provider of supply chain management solutions for the...
  • 4/22/2024 12:00:00 AM
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T
Executive Assistant
  • TBG | The Bachrach Group
  • Palo Alto, CA
  • Our Team is helping a Prestigious Law Firm in Palo Alto, CA find a great Executive Assistant. Must have 3+ years of expe...
  • 4/22/2024 12:00:00 AM
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About San Jose, California

San Jose is located at 37°20′07″N 121°53′31″W / 37.335278°N 121.891944°W / 37.335278; -121.891944. According to the United States Census Bureau, the city has a total area of 180.0 sq mi (466 km2), of which 3.4 sq mi (8.8 km2) (1.91%) is water, making it the fourth-largest California city by land area (after Los Angeles, San Diego and California City). San Jose lies between the San Andreas Fault, the source of the 1989 Loma Prieta earthquake, and the Calaveras Fault. San Jose is shaken by moderate earthquakes on average one or two times a year. These quakes originate just east of the city on...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Executive Assistant jobs
$101,565 to $131,664
San Jose, California area prices
were up 2.9% from a year ago
View detail

What does an Executive Assistant do?

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