Executive Assistant jobs in Topeka, KS

Executive Assistant provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. Being an Executive Assistant manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements. Conducts research and information gathering on behalf of the executive and prepares summaries and reports. Additionally, Executive Assistant develops positive and strategic relationships at all levels of the organization. Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality. May be responsible for directing and deploying support staff or other resources. Typically requires a bachelor's degree. Typically reports to c-suite executive. The Executive Assistant work is generally independent and collaborative in nature. Contributes to moderately complex aspects of a project. To be an Executive Assistant typically requires 4-7 years of related experience. (Copyright 2024 Salary.com)

Recently Added Executive Assistant jobs

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Executive Assistant
  • HR Partners
  • Topeka, KS FULL_TIME
  • Company: Endeavor Private Wealth 
    Position Title:  Executive Assistant
    Job Classification: Non-Exempt; Full-Time        
    Work Schedule: Monday through Friday 8:00 a.m. to 5:00 p.m.     
    Reporting Structure: Managing Partner

    Organization: 
    Endeavor Private Wealth provides financial advisory, investment and fiduciary management services for approximately 375 households. Endeavor Private Wealth provides expertise in the following accounts: discretionary investment management accounts, estate and trust accounts, retirement plans, IRAs, 401(k), profit sharing and charitable foundations.

    Primary Accountability:     
    The Executive Assistant will provide high-level administrative support to the Managing Partner and the advisory team.

    Major Duties:
    • Provides high-level administrative support and assistance to the Managing Partner and other assigned advisory team members.
    • Takes notes for managing partner’s meetings and phone calls and completes internal documentation support, as well as directing documentation and assigning tasks as needed.
    • Acts as the point of contact among managing partner, employees, clients and external partners.
    • Makes outbound client service calls as directed by managing partner.
    • Manages information flow in a timely and accurate manner.
    • Manages advisors’ calendars and sets up meetings and client reviews.
    • Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for the advisory team.
    • Manages vendors and technology partners as directed.
    • Receives incoming communication or memos on behalf of advisory team, reviews, documents and summarizes and/or distributes contents to appropriate staff.
    • Performs office tasks including maintaining records, ordering supplies, and maintaining a professional office environment.
    • Screens and directs phone calls, mail and distributes correspondence.
    • Performs other related duties as assigned.
    Required Qualifications:
    • High school diploma required;
    • Two (2) years’ experience in Office Management, Executive Assisting or similar role.
    • A background or familiarity in the financial industry
    • Experience with the Microsoft Office suite, especially Outlook, Word and Excel
    Preferred Qualifications:
    • Bachelor's degree in Business Administration or related field
    • Licensed with a series 66/67
    • Professional designation such as Certified Financial Planner, chartered retirement planning counselor etc.
    • Experience with various technology systems: CRM (Advisor Engine, Salesforce), Financial Planning (MoneyGuide, eMoney, Right Capital), Performance Reporting (Black Diamond, Orion).
    Skills, Knowledge, and Abilities:
    • Ability to perform as a team player, eager to collaborate with others.
    • Must possess excellent communication with clients and team members.
    • Very organized, able to monitor all outstanding tasks and follow up as needed.
    • Able to problem solve and assist client needs from start to finish.
    • Detail and process oriented, able to explain multiple steps to complete various tasks.
    • Must possess a positive attitude, and willingness to engage in various business projects and initiatives.
    • Experience with or ability to learn basics of financial planning, social security, college funding, IRA required minimum distributions etc.
    • Knowledge of various investment products: mutual funds, ETFs, separately managed accounts.
    • Broad understanding of insurance products: term, whole and variable life, long term care, disability.
    • Broad understanding of various annuity products.
    • Must possess strong computer skills and knowledge of Microsoft Office products.
    • Must possess exceptional interpersonal and client service skills, strong organizational and analytical skills, strong written, verbal communication, and grammatical skills.
    • Ability to work both independently and in team settings.
    • Ability to effectively manage and prioritize multiple projects and activities on a routine basis with minimal supervision.
    • Ability to learn additional software applications.
    • Ability to work with strict confidentiality requirements, as well as utilize good judgment in the preparation and distribution of confidential information.
    Physical Demands: 
    • Ability to sit for extended periods of time.
    • Ability to read computer screens, mail, e-mail and talk on the phone.
    • Ability to unpack and move supplies up to twenty-five (25) pounds.
    • Ability to travel as directed by position requirements.
    Work Environment: 
    • Professional and deadline-oriented environment in an office setting.
    • Interaction with clients and prospects in person and virtually. 
    Additional Duties:    
    Additional duties and responsibilities may be added to this job description at any time.  The job description does not state or imply that these are the only activities to be performed by the employee(s) holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.
  • 3 Days Ago
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Executive Assistant
  • Blue Cross and Blue Shield of Kansas
  • Topeka, KS FULL_TIME
  • Blue Cross and Blue Shield of Kansas has an exciting new opportunity for an Executive Assistant to help optimize the time and performance of the Chief of Staff. Tasks may involve acting as a first poi...
  • 8 Days Ago
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I
Executive Assistant
  • Iron Gate Collective
  • Manhattan, KS FULL_TIME
  • Job description1.0 IntroductionThe purpose of this standard procedure is to establish and define the functional role, requirements, reporting relationships, authority, responsibilities and measurement...
  • 25 Days Ago
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Executive Administrative Assistant
  • FHLBank Topeka
  • Topeka, KS FULL_TIME
  • Job DescriptionThis position provides administrative assistance and support to the Chief Audit Executive, as well as Internal Audit management. These responsibilities generally include preparing confi...
  • 11 Days Ago
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K
Executive Assistant/Project Manager
  • Kansas Federal Public Defender
  • Topeka, KS FULL_TIME
  • Position Announcement Full-time Executive Assistant / Project Manager Topeka or Kansas City, KS Posted April 2, 2024 Deadline: May 6, 2024 (or until filled) The Federal Public Defender for the Distric...
  • 15 Days Ago
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Administrative/Executive Assistant
  • HallKeen Management
  • Topeka, KS FULL_TIME
  • Leading global alternative investment asset manager is seeking a TTP administrator to support a real estate managing director and their team of 6. The hours are 8am-6pm and requires 5 days onsite. Res...
  • 9 Days Ago
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0 Executive Assistant jobs found in Topeka, KS area

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Administrative Assistant - Internal Medicine (Physical Activity & Weight Management)
  • University of Kansas Medical Center
  • Lawrence, KS
  • Department: SOM KC Internal Medicine - Weight Management KU Weight ManagementPosition Title: Administrative Assistant - ...
  • 4/19/2024 12:00:00 AM
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FT Data Entry Coordinator - Work From Home>
  • Maven Clinic
  • Topeka, KS
  • [Administrative Assistant / Fully Remote] - Anywhere in U.S. / $25 per hour - As a Data Entry Coordinator you'll: Transf...
  • 4/18/2024 12:00:00 AM
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T
FT Data Entry Clerk - Work From Home>
  • The League
  • Topeka, KS
  • [Administrative Assistant / Fully Remote] - Anywhere in U.S. / Up to $25 per hour / Benefits - As a Data Entry Clerk you...
  • 4/18/2024 12:00:00 AM
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O
Plant Manager
  • Oldcastle Infrastructure
  • Topeka, KS
  • Oldcastle Infrastructure, a CRH company, is the leading provider of utility infrastructure solutions for the water, ener...
  • 4/18/2024 12:00:00 AM
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C
Manager, HR Business Partner (US Global Manufacturing)
  • Cardinal Health
  • Topeka, KS
  • **_What HR Business Partner contributes to Cardinal Health_** Human Resources designs, implements and delivers human res...
  • 4/18/2024 12:00:00 AM
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V
Remote Versatile Assistant - Virtual in KS - Open to Vets MilSpouses
  • VetJobs
  • Topeka, KS
  • Job Description ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qual...
  • 4/17/2024 12:00:00 AM
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O
Plant Manager
  • Oldcastle Infrastructure
  • Topeka, KS
  • Oldcastle Infrastructure™, a CRH company, is the leading provider of utility infrastructure solutions for the water, ene...
  • 4/17/2024 12:00:00 AM
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M
Support Specialist/Administrative Assistant
  • Michaels Stores
  • Topeka, KS
  • Support Specialist/Administrative Assistant page is loaded **Support Specialist/Administrative Assistant** **Support Spe...
  • 4/15/2024 12:00:00 AM
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About Topeka, Kansas

Topeka (/toʊˈpiːkə/; Kansa: Tó Pee Kuh) is the capital city of the U.S. state of Kansas and the seat of Shawnee County. It is situated along the Kansas River in the central part of Shawnee County, in northeast Kansas, in the Central United States. As of the 2010 census, the city population was 127,473. The Topeka Metropolitan Statistical Area, which includes Shawnee, Jackson, Jefferson, Osage, and Wabaunsee counties, had a population of 233,870 in the 2010 census. The name Topeka is a Kansa-Osage sentence that means "place where we dug potatoes", or "a good place to dig potatoes". As a plac...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Executive Assistant jobs
$74,859 to $97,043
Topeka, Kansas area prices
were up 1.3% from a year ago
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What does an Executive Assistant do?

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