Expatriate Administration Manager jobs in Nashville, TN

Company Overview

Bridgestone Retail Operations (BSRO) is part of Bridgestone Americas and employs over 22,000 teammates in North America. BSRO operates more than 2,200 company-owned stores, including Firestone Complete Auto Care, Tires Plus and Wheel Works locations. With locations across North America and more than $3 billion in tire and auto service sales, Bridgestone Retail Operations is the right place to build a career.

Whatever role you fill, when you represent the Bridgestone name, you are a valued teammate, and part of our larger mission to “Serve Society with Superior Quality.” We start by offering each teammate more than just competitive pay. We provide formal training, performance incentives, paid vacation and holidays, competitive healthcare packages for full-time and part-time employees, and a 401k plan to help build towards your future.

We believe people can only provide superior service and quality to others when they are allowed to bring their whole self to work and know they are supported. We believe in championing all perspectives, individuals and teams because we understand the importance of seeing the world and our business through many different lenses. We are building a team as diverse as the world we serve. So, show us what you’re made of. Show us the smart stuff, the tough stuff, the bold, beautiful and brave stuff. Because who you are is what we need.

In the administrative capacity, he/she will ensure that the Division VP and his/her leadership team are engaged on the appropriate priorities on a day-to-day basis.

• Coordinate extensive scheduling and key contact synchronization on both business and personal fronts and responsibility for inbound and outbound communications including expense reports, composing/preparing correspondence (sometimes confidential), managing email, phone, and hard copy mail.
• Strategically approach detailed meeting and travel plans, itineraries, agendas, and compiling documents.
• Serve as the central point of contact for the planning and coordination of the Division Leadership team’s activities this teammate will create win-win situations for direct access to leadership time, including preparation of relevant meeting documents and briefing material.
• Be comfortable moving at a rapid pace alongside entrepreneurial leaders while maintaining a laser-focus on the best use of time.
• Proactively ensures that the leaders are engaged in appropriate internal dialogues, and that they are regularly briefed on BSRO activities across the organization including on-campus VIP visits, product launch activities, internal meetings that may have particular relevance, and BSRO-sponsored events.
• Manage confidentially without exception; earn credibility by demonstrating the ability to achieve results, and exhibit strong operational skills.

On a project management front, the Division Administrative Assistant will operate as a liaison to a variety of strategic and operational initiatives, internal and external deliverables, and special projects, working with the Division VP’s leadership team and key constituents across the organization.

• Support the Division VP by ensuring critical activities, initiatives, and day-to-day operations of the VP are fully aligned and advancing as necessary, often with deadline pressures.
• Act as a “barometer” by having a sense for the issues taking place in the environment and keeping the VP updated.
• Provide a bridge for smooth communication on behalf of the VP in selected interactions with team members, executive leaders, government representatives and the community; demonstrating leadership to maintain credibility, trust and support with all parties.
• Ability to transform general direction into action.
• Effectively manage multiple deliverables in the face of some level of ambiguity from executive leaders and teammates.
• Promote cross-functional collaboration by working effectively within all levels of the organization, from executives to individual contributors.

Management Accountabilities

• Consistently practices positive leadership to create an environment that encourages open communication, diversity of thought, and respect for the individual.
• Provides coaching to the Office Managers as needed and regularly evaluates performance against objectives.
• Monitor, track, and drive accountability for key administrative goals for respective divisions.

General role requirements

• Emotional intelligence
• Capacity to build trust with diverse individuals
• Experience coordinating complex domestic travel
• Ability to integrate seamlessly into communication flows
• Balanced blend of accountability, humility, and authority
• Support the compilation of documents and presentations in collaboration with other teams
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability

Required Qualifications

• Minimum of 5-7 years’ experience in an executive leader support function
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms

Preferred Qualifications

• Bachelors or Associates Degree
• Management experience preferred
• Ability to be extremely effective independently

We are relentlessly focused on empowering you with unique opportunities to make a meaningful impact and help shape your career. What really matters at Bridgestone is providing our teammates with the tools, support and autonomy to ensure you feel fulfilled and have clear direction to reach your goals. We offer a variety of experiences to help you build the career that matters to you.

Bridgestone is proud to be an Equal Employment Opportunity / Affirmative Action employer. It is our policy to consider for employment all individuals regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, gender, sex, sexual orientation, gender identity and/or expression, genetic information, veteran status, or any other characteristic protected by federal, state or local law.

Employment Eligibility

If hired, a Form I-9 Employment Eligibility Verification must be completed at the start of employment. Temporary work authorization or the need for sponsorship may disqualify you from employment.