Expatriate Administration Manager jobs in San Jose, CA

Ready to make connectivity from space universally accessible, secure and actionable? Then you’ve come to the right place!

E-Space is bridging Earth and space to enable hyper-scaled deployments of space-powered Internet of Things (IoT) solutions and services. We are fundamentally changing the design, economics, manufacturing, coverage limitations and service delivery associated with traditional satellite and terrestrial IoT systems.

By building a highly-advanced low Earth orbit (LEO) space system—with a unique antenna design, highly sustainable spacecraft system and low-cost, small portable end-user devices—we can extend global satellite coverage, capacity and connectivity beyond legacy space services to provide a new kind of IoT platform that lets users sense, track, connect and act on information gathered, anywhere.

We’re intentional, we’re unapologetically curious and we’re 100% committed to saving space, protecting our planet and turning connectivity into actionable intelligence.

We are looking for an Administration Manager to join our Saratoga, CA team.  This important role will be the central point of contact to keep things running smoothly for the team and be the liaison with our various business support teams (People & Talent, Finance & Accounting, IT etc) and provide support for our Engineering team members. 

This position will report to the Head of People & Talent and will work closely with all groups based out of our Saratoga, CA location.  Due to the hands-on nature of this role, we are unable to offer a hybrid schedule and we would need the successful individual to work full-time onsite in our office location.  

• Coordinate with People & Talent around hiring activities, onboarding, other people-related activities, including facilitating the onboarding process for new employees as the “Day 1” Coordinator.
• Provide front lobby support: greet guests, manage the sign-in log, create visitor badges
• Coordinate travel support for team members visiting the Saratoga facility (temporary office, badge access, etc).
• Provide employee support for a range of common “How do I…?” questions around systems or processes and serve as a day-to-day resource to employees on matters related to office services.
• Coordinate the logistics, set-up and tear-down for key customer visits, group meetings, and company meet-ups (refreshments, room configuration, coordinate networking requirements with IT).
• Perform administrative duties, such as maintaining employee database and sorting emails for the People & Talent department, maintain proper records of employee attendance and leaves
• Help to create an onboarding and orientation program and coordinate orientation and training sessions for new employees and assist with set-up and management of company devices in collaboration with the IT team.
• Ensure smooth communication with employees and timely resolution to their queries.
• Assist Head of People & Talent in policy formulation, hiring and salary administration.
• Work on special projects, including office events.

• Work with the business team to assist on their international shipping needs, ensuring the company follows trade management, compliance and other regulatory requirements. 
• Assist with aspects of facilities management including general office appearance, meal program and stocking of kitchens, mail room services, file management and off-site storage.
• Serve as the point of contact for various office equipment and the related service contracts and supplies (eg. printers, copiers, paper shred bins), including assisting with sourcing and negotiation of applicable vendor management contracts.
• Assist with procurement of items including consumable lab supplies.
• Assist with the preparation, review, and approval of facilities and office related budgets, financial reports, contracts, expenditures, and purchase orders and maintain the documentation archive for all inventory receipts.
• Manage the Workplace Lunch program and ensure there is an adequate supply of food and beverage, as needed. 

• Previous experience in a fast-paced office environment supporting a team of people, including some involvement with HR / People related programs, activities and support.
• Good written and verbal communication skills, along with solid computer skills.
• Ability to multi-task and reprioritize in a dynamic environment with good problem-solving skills
• Excellent organizational skills and ability to manage multiple priorities in a fast-paced, changing environment.
• Able to maintain a high degree of integrity related to confidential information.
• Flexibility, resourcefulness, and adaptability to changing needs and demands; flexibility to work beyond standard business hours as circumstances require.
• High level of judgment, professional discretion, and confidentiality; commitment to professional integrity and fostering a respectful and collaborative work environment.
• Analytical, problem solving, and data gathering skills, along with a willingness to take on new tasks and responsibilities.

Why E-Space is right for you:

We want you to make the most of your journey at E-Space. That’s why we support and invest in the physical, emotional and financial well-being of our team members and their families. Some of what you can expect when working at E-Space:

• An opportunity to really make a difference

• Sustainability at our core

• Fair and honest workplace

• Innovative thinking is encouraged

• Competitive salaries

• Continuous learning and development

• Health and wellness care options

• Financial solutions for the future

• Optional legal services (US only)

• Paid holidays

• Paid time off