Expatriate Administration Manager jobs in Santa Ana, CA

Essential Functions

• Provide front desk reception for visitors, vendors, staff and program participants. Answer and redirect incoming phone calls and inquiries. Provide typing, fax, mail, shipping as needed/directed.

• Assist Senior Leadership and Programs with administrative support including meeting management.

• Attend staff meetings as required.

• Monitor and update Administration SharePoint database for consistency, accuracy

• Monitor and update Development Databases, contacts and platforms (Salesforce, Constant Contact, Canva, Kindful) and generate mailing lists

• Support Development fundraising and communications through campaign and newsletter support, execution and tracking. Provide social media presence and updates.

• Support organization special and fundraising events

Knowledge and Abilities

• Excellent PC skills with extensive knowledge of office software including MS Office

• Excellent organizational and communication skills for both internal and external-facing interactions

• Marketing Communications platform experience desired (Canva, Constant Contact or similar)

• Excellent written and verbal skills

• Ability to follow with procedures and reporting

• Ability to use mature judgement with new and unfamiliar situations

• Bilingual (Spanish) preferred

Equipment Used: Computer, telephone, eFax, copier and other equipment as necessary

Physical Requirements
Required to sit on a typical desk chair with the ability to sit for an extended period; ability to bend and reach as needed to access materials for the job. Must be able to safely lift up to 30 pounds without assistance. Ability to dial telephone numbers; hearing acuity in order to engage in telephone conversations; visual skills acceptable for providing supervision of the facility, the clients and the visitors if needed; ability to hold and write with a pen and pencil; ability to speak clearly on the phone and to people in person; ability to walk on various terrains, such as hard floors, concrete, grass, dirt and carpet.

Method of Pay: Hourly, NON-Exempt
Hours Per Week: FT30 9am – 3:30pm
Supervised By: Executive Director & Development Associate
Salary: $22 - 24/hr.

Job Type: Full-time

Pay: $22.00 - $24.00 per hour