Facilities & Maintenance Manager jobs in Jacksonville, FL

The Jacksonville Public Library is actively seeking a Manager for Facilities Maintenance. This position reports to the Assistant Director for Library Spaces and manages building maintenance and capital improvement for a large public library with 21 facilities. Due to the nature of library operations, the position may be required to perform some work during evenings and weekends and will serve as on call support as scheduled.   Frequent travel to various library locations is common.  This position works in close collaboration with the Public Buildings Division of the City’s Department of Public Works to best maintain the Library’s facilities.

Primary responsibilities include the following:

• Ensures that preventive maintenance, asset management and contractor oversight functions are completed in accordance with city and library policies and procedures, and industry best practices. 
• Maintains records and up to date information on the condition of each building, reports and tracks preventive and other maintenance. 
• Establishes procedures and protocols for maintaining library facilities based on industry standards and resources budgeted.
• Supports the overall mission of the Library by providing customer service in a manner that creates a positive customer experience.  
• Prioritizes maintenance projects based on established needs of the library.
• Writes bids and specifications as they relate to facility needs.
• Sets, reviews, evaluates, maintains, and reports on schedule of assigned projects.
• Assists with the management of contracts for expansion/ renovation/ remodeling/ construction projects. 
• Reads, understands, and interprets construction drawings and specifications. 
• Assists with management of Library's budget for facilities including development, implementation, and monitoring of the annual operating budget for library facilities. 
• Supports the overall mission of the Library by providing customer service in a manner that creates a positive customer experience.  
• Assists with the Library's annual and strategic planning process as they relate to library facilities. 
• Assists with maintaining appearance standards by reporting facilities issues and picking up litter on library grounds. 
• Operates standard office such as personal computer using word processing, spreadsheet, and other related software possibly including CMMS, CADD, estimating or database software packages 
• Schedules, assigns, reviews, and evaluates the work of assigned staff. 
• Works with diverse populations to provide services in a non-judgmental and non-discriminatory manner. 
• Works in collaboration with senior leadership and staff in the development and implementation of policy and procedure.
• Communicates clear expectation and outcomes, empowers staff to use judgment and make appropriate decisions, manages for results using data and evidence-based approaches, and leads organizational change. 
• Assigns responsibility, takes corrective action, demonstrates leadership in evaluating, developing, and motivating employees. 
• Performs other assigned work as required. 

Position Requirements/Supplemental Information:  

• Four (4) years of education and/or professional experience in government or commercial construction project management, at least one (1) year in a supervisory capacity.  

• Must be able to lift up to 50 pounds. 
  
  

Preferred:

• A Bachelor's degree from an accredited institution in Engineering, Architecture, Building Construction, Construction Management, Facilities Management, or a related field is preferred.  

Preferred Skills:

• Ability to relate well and build appropriate rapport and relationships with a variety of people in all levels of the organization, as well as people outside the organization.
• Addresses and resolves conflict equitably, seeking common ground and cooperation when possible.  
• Skilled at reading situations and focusing attention to gain understanding and prompt results.  Uses diplomacy and tact; diffuses high tension situations comfortably.
• Adaptive and responsive management style with triage skills to quickly prioritize tasks.  
• Focuses on results; manages time and resources to maintain commitment to deadlines and goals.
• Strong analytical, conceptual, and communication skills that foster a creative approach to balancing risk and reward in problem solving. 
• Adeptly manages change, comfortably shifts gears, and manages risk and uncertainty.  Decisive and results oriented even when without having the total picture.
• Ability to ensure that one’s own and others’ work is complete and accurate.  Uses an eye to detail to guarantee high quality of work.
• Identifies what needs to be done and takes appropriate action before being asked or the situation requires it.  

LICENSING/CERTIFICATION/REGISTRATION:  

• A valid driver's license is required prior to appointment and must be maintained during employment in this class.

• Must qualify for prior to appointment, obtain, and maintain during employment in this class a City of Jacksonville Certification as a Public Driver.

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov.    Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application.  Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.   
 
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Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.
 
If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge.  You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here:  http://www.coj.net/departments/employee-services/veterans-preference
 
If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within 60 calendar days upon receipt of notification of the hiring decision, requesting an investigation to:
 
Florida Department of Veterans Affairs
Attention:  Veterans’ Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL  33778-1630
Email: VeteransPreference@fdva.state.fl.us