Facilities Manager jobs in Stamford, CT

MANAGER OF FACILITIES

POSITION SUMMARY
To support and enhance the district’s education process by maintaining the physical school facilities in an excellent operating condition, while assuring their cleanliness and safety in conformance with all federal, state and local laws and regulations.

DUTIES AND RESPONSIBILITIES
Operation of School System
Establish and manage maintenance schedules and safety procedures for the normal continuing care, including preventative maintenance, of all school and office facilities occupied by the school district
Deploy and supervise all custodians and maintenance workers employed by the school district by:
Establishing maintenance priorities and maintaining work schedules for each building
Assigning and supervising workload for all custodians and maintenance workers through daily on-site presence and inspection
Coordinating the assignment of all overtime work while balancing need with the terms and conditions of the collective bargaining agreement
Ensuring that necessary and appropriate supplies are on hand
Calling meetings when required for communication, training or improving morale
Establishing summer cleaning programs and schedules
Supervising program for cleaning and refinishing floors
Allocating responsibility for staff-executed versus emergency repairs
Responding to all emergency situations in buildings and determining the appropriate course of action to pursue
Examining buildings with Principal or designee and Head Custodian periodically, but not less than monthly, for needed repairs, maintenance and preventative maintenance
Inspecting and ensuring proper maintenance of fire alarm and security systems in each building
Assure operation of all district facilities in full compliance with all federal, state and local laws and regulations
Serve as administrative designee on all building committees and school facility studies
Act as District Coordinator for Occupational Safety and Health (OSHA)
Chemical Hazard Program
Blood-borne Pathogen Program
Training and management of records and related data

Serve as district representative and manager for
Americans with Disabilities Act (ADA)
Asbestos Management Plan (AHERA)
Integrated Pest Management (IPM)
Freedom of Information (FOI)

Maintain necessary personnel records for supervised employees by
Conducting annual performance reviews and submitting completed paperwork on a timely basis
Ensuring the timely submission of routine paperwork, e.g. attendance reports

Financial
Prepare and manage district-wide custodial services and building maintenance operating and capital budgets by:
Developing necessary schedules and documents to support budget requests
Submitting required financial information in accordance with district and Town policies and procedures
Managing bid preparation, legal notification, specification publication, bid receipts and bid openings for any projects requiring competitive bidding
Managing cost estimates, purchase requisitions, purchase orders, hiring contractors and processing invoices which establish the satisfactory receipt of goods or services
Obtaining building permits, when appropriate, for small building improvement and repair projects
Conducting an annual review of all maintenance-related service contracts and re-bidding when and where necessary
Preparing necessary State of Connecticut documents for reimbursable capital projects (from initiation to conclusion)
Keeping abreast of appropriate new products and service offerings, e.g. outsourcing opportunities, by meeting with vendor representatives and attending relevant product shows

Manage the district’s fleet of maintenance vehicles by:
Maintaining accurate records of vehicle inspections, fuel usage and repairs
Recommending replacement of vehicles when appropriate including thorough analysis of the method of acquisition

Review custodial/maintenance budget status with Director of Finance and Operations on an as required, but not less than monthly, basis
Initiate remedial actions where appropriate

Coordination
Coordinate and ensure the appropriate completion of all necessary grounds maintenance activities, including snow removal and lawn mowing, with the Town of New Canaan’s Department of Public Works
Participate in assigned Town of New Canaan building committee projects by providing information and support when necessary
Recruit, screen, and recommend all employment candidates to the Assistant Superintendent for hiring as custodian or maintenance workers in the school district
Complete assignments and review activities with Director of Finance and Operations by:
Meeting with Director of Finance and Operations as required, but not less than weekly, to update on accomplishments, progress and requirements
Performing other responsibilities as assigned


QUALIFICATIONS
Prior experience (3-5 years) and training in the operation of a large or multiple site facility, including:
Managing a maintenance staff
Operating and maintaining HVAC, electrical and plumbing systems
Completing light construction projects
Strong planning and record keeping skills
Some professional engineering training, e.g. Technical Associate’s degree
Ability to work productively in a team-oriented workplace

Please complete the online application on the district website www.ncps-k12.org and upload a cover letter, resume, three letters of recommendation and transcripts.

MANAGER OF FACILITIES

POSITION SUMMARY
To support and enhance the district’s education process by maintaining the physical school facilities in an excellent operating condition, while assuring their cleanliness and safety in conformance with all federal, state and local laws and regulations.

DUTIES AND RESPONSIBILITIES
Operation of School System
Establish and manage maintenance schedules and safety procedures for the normal continuing care, including preventative maintenance, of all school and office facilities occupied by the school district
Deploy and supervise all custodians and maintenance workers employed by the school district by:
Establishing maintenance priorities and maintaining work schedules for each building
Assigning and supervising workload for all custodians and maintenance workers through daily on-site presence and inspection
Coordinating the assignment of all overtime work while balancing need with the terms and conditions of the collective bargaining agreement
Ensuring that necessary and appropriate supplies are on hand
Calling meetings when required for communication, training or improving morale
Establishing summer cleaning programs and schedules
Supervising program for cleaning and refinishing floors
Allocating responsibility for staff-executed versus emergency repairs
Responding to all emergency situations in buildings and determining the appropriate course of action to pursue
Examining buildings with Principal or designee and Head Custodian periodically, but not less than monthly, for needed repairs, maintenance and preventative maintenance
Inspecting and ensuring proper maintenance of fire alarm and security systems in each building
Assure operation of all district facilities in full compliance with all federal, state and local laws and regulations
Serve as administrative designee on all building committees and school facility studies
Act as District Coordinator for Occupational Safety and Health (OSHA)
Chemical Hazard Program
Blood-borne Pathogen Program
Training and management of records and related data

Serve as district representative and manager for
Americans with Disabilities Act (ADA)
Asbestos Management Plan (AHERA)
Integrated Pest Management (IPM)
Freedom of Information (FOI)

Maintain necessary personnel records for supervised employees by
Conducting annual performance reviews and submitting completed paperwork on a timely basis
Ensuring the timely submission of routine paperwork, e.g. attendance reports

Financial
Prepare and manage district-wide custodial services and building maintenance operating and capital budgets by:
Developing necessary schedules and documents to support budget requests
Submitting required financial information in accordance with district and Town policies and procedures
Managing bid preparation, legal notification, specification publication, bid receipts and bid openings for any projects requiring competitive bidding
Managing cost estimates, purchase requisitions, purchase orders, hiring contractors and processing invoices which establish the satisfactory receipt of goods or services
Obtaining building permits, when appropriate, for small building improvement and repair projects
Conducting an annual review of all maintenance-related service contracts and re-bidding when and where necessary
Preparing necessary State of Connecticut documents for reimbursable capital projects (from initiation to conclusion)
Keeping abreast of appropriate new products and service offerings, e.g. outsourcing opportunities, by meeting with vendor representatives and attending relevant product shows

Manage the district’s fleet of maintenance vehicles by:
Maintaining accurate records of vehicle inspections, fuel usage and repairs
Recommending replacement of vehicles when appropriate including thorough analysis of the method of acquisition

Review custodial/maintenance budget status with Director of Finance and Operations on an as required, but not less than monthly, basis
Initiate remedial actions where appropriate

Coordination
Coordinate and ensure the appropriate completion of all necessary grounds maintenance activities, including snow removal and lawn mowing, with the Town of New Canaan’s Department of Public Works
Participate in assigned Town of New Canaan building committee projects by providing information and support when necessary
Recruit, screen, and recommend all employment candidates to the Assistant Superintendent for hiring as custodian or maintenance workers in the school district
Complete assignments and review activities with Director of Finance and Operations by:
Meeting with Director of Finance and Operations as required, but not less than weekly, to update on accomplishments, progress and requirements
Performing other responsibilities as assigned


QUALIFICATIONS
Prior experience (3-5 years) and training in the operation of a large or multiple site facility, including:
Managing a maintenance staff
Operating and maintaining HVAC, electrical and plumbing systems
Completing light construction projects
Strong planning and record keeping skills
Some professional engineering training, e.g. Technical Associate’s degree
Ability to work productively in a team-oriented workplace

Please complete the online application on the district website www.ncps-k12.org and upload a cover letter, resume, three letters of recommendation and transcripts.