Facilities Planner jobs in Medford, OR

FACILITIES DIRECTOR

A resume must be submitted to be considered for this position.

Full-Time, Excellent Benefits and Paid Time Off

Starting Salary: $80,000/yr.

PURPOSE:

The Facilities Director is responsible for ensuring that all Agency facilities are maintained in the best condition possible, ensuring that the quality of appearance, function, efficiency and safety is a priority. This position is responsible for meeting Head Start performance standards and following the Agency policies and procedures.

ESSENTIAL JOB DUTIES:

I. FACILITIES

A. Ensure facilities meet all regulations and standards.

B. Ensure that facilities required to meet agency needs are acquired and maintained.

C. Negotiates leases and contracts for facilities and equipment.

D. Ensure that all Agency facilities are appropriately maintained, repaired and renovated as needed.

E. Complete facility and playground inspections at all sites annually

· Schedule identified repairs and maintenance accordingly.

F. Establish and maintain a facility maintenance major project and ongoing maintenance log (roofs, gutters, interior/exterior painting, heating and air units, etc.).

G. Establish and maintain calendar of monthly/yearly maintenance tasks

· Assure tasks are completed in a timely manner.

H. Regularly inspect property for maintenance and safety issues

· Maintain reports of inspections, follow up work required/completed and track next inspection due date.

I. Meet regularly with the Business Services Manager to coordinate the maintenance needs of the Agency facilities

· Determine work to be done in-house and what to refer to outside sources.

J. Inspections

· Monitor Fire, Safety and other inspections as needed for Facility needs.

K. Ensure all tools and equipment are accounted for and maintained properly.

L. Ensure Main Office and center phone systems are adequate.

II. SUPERVISION

A. Supervise the Maintenance Assistants

· Ensure that maintenance staff are functioning in an organized, efficient and safe manner;

· Ensure all maintenance tasks are performed in compliance with OSHA regulations;

· Meet on a weekly basis to determine needs, oversee performance and facilitate communication;

· Provide training, monitoring, support and assistance.

III. REMODELING/RENOVATIONS, ALTERATIONS AND INSTALLATIONS

A. Carry out remodeling/renovation, alteration and installation projects

· Prepare sketches and plans for approval;

· Estimate material and labor costs for remodeling/renovations, alterations and installation projects;

· Obtain approval as required;

· Follow all Federal, State, local and other Agency regulations.

IV. CONTRACTOR INTERFACE

A. Determine need for outside contractors and prepare bid specifications

· Ensure that appropriate procedures are followed in obtaining bids/proposals;

· Meet with contractors/tradesmen;

· Ensure contractors have current licenses and insurance;

· Make recommendations for bid awards;

· Follow and monitor prevailing wage compliance.

B. Inspect contracted work.

V. MAINTENANCE SKILLS

A. Must have the skills and the ability to perform work in the following areas: carpentry, plumbing, painting, concrete, drywall, landscaping and maintenance both inside and outside.

B. Complete maintenance tasks in a professional and timely manner.

VI. TRANSPORTATION

A. Ensure all transportation provided by our Agency meets Head Start and state requirements, including licensures and records for bus drivers, busses and other transportation services are maintained.

B. Ensure that transportation is available for field trips.

C. Ensure adequate personnel recruited and trained to provide transportation services.

D. Coordinate the disposal of buses.

VII. ADA COMPLIANCE

A. Assure completion of checklist on yearly basis.

B. Review checklist for compliance and maintain records.

VIII. INTERACTION WITH CHILDREN, PARENTS, AND CO-WORKERS

A. Must relate in a positive, nurturing way, both verbally and physically, and be sensitive to the needs of children, parents, and co-workers.

B. Must use quick, safe reactions and responses in dealing with children or situations that involve children.

IX. WORK ENVIRONMENT AND SAFETY

A. Maintain a safe and pleasant work environment.

B. Follow safety regulations, policies, and procedures.

C. Actively contribute towards promoting a safe workplace/environment.

X. OTHER DUTIES

May be assigned other related duties as appropriate and within the scope of general responsibilities for this position. However, this job description in no way states or implies that these are the only duties that may need to be performed by the employee fulfilling this position. This job description describes the general nature and level of work, but is not intended to be an exhaustive list of all responsibilities and duties which may be required.

REQUIRED JOB SPECIFICATIONS:

Education: Bachelor’s degree in Engineering, Architecture, Facilities Management, Construction Management, Business or another related field or equivalent combination of education and experience required.

Certification or Accreditation : Current or previous contractor’s license preferred; acquire and maintain National Playground Safety Institute Playground Inspector Certification (CPI) within 6 months of hire; acquire and maintain Lead and Asbestos certification.

Experience Requirements : Five years of general and facilities maintenance experience; experience in cost estimation/bids for facilities building, maintenance and repair; prefer three years of experience supervising a Facilities department.

Skill Requirements : Proficient in general carpentry, electrical, plumbing, concrete, drywall, painting and building maintenance; staff supervision experience; proficiency in computer usage and knowledge of Microsoft Office Suite.

Mental Abilities Required : Ability to multitask; exercise logical judgment, analyze, organize, prioritize and exercise flexibility; excellent interpersonal and communication skills; work as a team member and be self- directed.

Physical Requirements : Ability to lift/carry up to 75 lbs. a distance of 25 feet; push/pull up to 100 lbs. a distance of 25 yards; climb and work from ladders/step stools, ability to work at heights up to 20 feet; operate a variety of hand tools, power tools and grounds/maintenance power equipment; sufficient mobility and range of motion to perform repetitive standing, walking, bending, reaching, squatting or kneeling, twisting and climbing for up to 8 hours per day; operate a motor vehicle; sufficient vision and hearing to perform job duties.

Exposure Hazards : Hazardous chemicals, combustible substances, power tools/equipment, electricity, working from heights, high decibel noise levels, work with personal computer, driving a motor vehicle and extreme hot and cold climates.

Working Conditions: Indoor and outdoor office and preschool centers, frequent local travel and occasional out-of-town travel.

EMPLOYMENT CONTINGENT UPON:

Pre-employment health screening as required by Agency and position (may include, but is not limited to: drug screening, occupational health screening and/or functional testing)

Central Background Registry enrollment

Valid Oregon Driver License

Proof of current personal automobile insurance in accordance with agency policy

Three (3) years DMV court print driving record

Approval to drive from Agency insurance carrier

REPORTS TO: Executive Director