File Clerk jobs in Fort Lauderdale, FL

File clerks, sort and organize files.

• Every day file clerks pick up filing from the assistants drop filing boxes.
• The filing documents will be distributed by date and categories
• Review the filing received and determine if it has been saved into iManage. If not, save it and name it according to the document naming convention.
• Look for the color folders in the copy rooms/office services and place the documents according to the files folder color structure.

Set up new physical files and folders.

• Create, and name according to the type of document(s) received, and print the labels.
• All filing must be two-hole punched and tacked down, except for client/medical records, transcripts, and surveillance documents. (Those will be placed in appropriate folders without punching holes into them)
• Merge, name, and print labels from ATO software and place them on the physical folders depending on the law type category.

Examples of most common Folders:

• Pleadings
• Correspondence
• Records - Dr. John Smith; Cleveland Clinic
• Attorney Notes
• Claim File
• Discovery - Request for Production, Request for Admission, and Interrogatories (for all discovery, label the folder with questions and answers separately)
• Plaintiff’s Interrogatories to Def. John Smith 06/14/12 (type the dates of the discovery file to the court)
• Key Records
• Research

                     ** Note: All these names indicate a different folder/label **

• Binders, folders, and files received from the attorneys and staff must be placed back in the filing cabinets
• Closed Cases - Scan & save documents in ATO following the closing procedures.
• Open Cases - Scan & save documents in iManage - Always name the documents according to the document naming convention.
• Generate an inventory of the files and create a report of each of the filing rooms
• Help paralegals, assistants, and attorneys with any administrative task requested, such as:
  • Retrieve file records from the computer, save, and name the documents.
  • Update and deliver physical files to staff and attorneys
  • Organize name documents and label them in the computer and help prepare physical files, build, and label boxes for trial.
  • Upload electronic Prior DA files from drop boxes, save them to the records drive, and name them according to CKS naming procedures.
  • Download documents from the court docket, name them, and save them in imanage.
  • Save claim files and records CDs received, name them, and save them to iManage.
  • Send NPNP/subpoenas through the e-filing portal.
  • Convert & break down PDF documents, depending on the task given.
  • Personal Relocation – Build boxes, help pack documents, move computer equipment, files, and personal items, as well as help set up the offices/cubicles for new hires.
  • Prepare electronic CDs & update physical transfer files (in/out)
  • Help office services organize copy rooms, kitchens, and refrigerator maintenance.
  • Keeping surface cleaned and organized, as well as supplies stocked inventoried and updated.
  • Help paralegals and attorneys - Saving E-service emails, saving, and naming the attached court documents (on PTO or Overflow)
  • Reception relief when necessary.
  • Providing help with Files Audit – naming documents in imanage, comparing billing invoices and outstanding billing entries.
  • Helping to update office Assets inventory lists, donations, parties’ events etc.
  • Publix runs for lounge supplies
  • Lunch pick-up runs (within walking distance)
  • Take vendors around the office (shred, flowers, and dry-clean staff.

• Help with office events – set up, organize, and clean up.