Financial Assistant (Public) jobs in Galveston, TX

RATE OF PAY $14 - $17 AN HOUR DEPENDING ON EXPERIENCE

40 Hours Work Week

Reports To Executive Director

Duties and Responsibilities

· Answer phones and greet visitors

· Schedule appointments and maintain calendars

· Schedule and coordinate staff and other meetings

· Collate and distribute mail

· Prepare communications, such as memos, emails, invoices, reports, and other correspondence.

· Write and edit documents from letters to reports and instructional documents

· Create and maintain filing systems, both electronic and physical

· Manage Accounts Receivables Accounts

• Analyzing workflow processes
• Establishing and maintaining relationships with new and existing vendors

· Ensuring Work Orders are complete in a timely manner for tenants.

· Direct communications between colleagues and customers

· Organize and schedules events.

· Maintaining office equipment.

· Fill vacant units and potentially setting the budget for the property.

· Ensure make ready units are ready for move in.

· Shop or Order supplies as needed for Office Operations

· Schedule And Perform Annual and Random Inspections

· Attend trainings, seminars, along with video trainings as requested by Executive Director for the enhancement of job knowledge and Bay City Housing Authority Daily Operations.

· Create Work Orders

· Ability to maintain waitlist according to HUD Guidelines

· Create system for tenant move in and move out procedures.

· Patrol and Walk properties twice weekly.

· Make bank deposits.

· Collect Maintenance Payroll Invoices

· Ability to assist tenants in a crisis situation

Skills And Qualifications

• Basic data entry skills
• Comfortable with math and calculations
• Good listening and communication skills
• Customer Service oriented
• Team Player
• Ability to pay close attention to detail.
• Easy Learner
• Ability to work with little to no supervision.
• Creative
• Ability to plan events for tenants.
• Bilingual a plus
• Ability to climb stairs.

Education and Training

· 2 Years Experience Office Management

· 1 Year experience Accounts Receivables

· 1 Year Experience Property Management

· Accounting or any other related field and relevant internship experience are encouraged to apply

· 3 Letters of reference

· Ability to pass a background check

· Clean driving record (must submit to executive Director within (3) working days of employment

Bay City Housing Authority reserves the right to release a probationary employee from all job duties and employment within 90 day probationary period or at 90 day evaluation.

Job Type: Full-time

Pay: $15.00 - $17.00 per hour

Experience:

• Case management: 1 year (Required)

Ability to Commute:

• Bay City, TX 77414 (Required)

Ability to Relocate:

• Bay City, TX 77414: Relocate before starting work (Required)

Work Location: In person