Financial Associate (Public) jobs in Ann Arbor, MI

Position Title: Financial Operations Professional – Accounts Payable
FTE: 1.0 (52 weeks, 40 hrs/week)
Salary: Cat. Z, AAEA/OP Salary Schedule
Position Location: Finance Department – Balas Building, 2555 S. State St. Ann Arbor, MI 48104
Reporting Relationship: Director of Finance, Procurement & Business Services

Qualifications:
The following is a list of qualifications for the position, any of which may be waived by the Board of Education in exercising its prerogative to determine qualifications.
General Description:
The Finance Operations Professional - Accounts Payable is responsible for providing financial and clerical support to ensure effective, efficient and accurate accounting and accounts payable (AP) operations. We are searching for a skilled finance professional to join our AP team to process, verify and reconcile AP transactions, problem solve issues, and assist with the purchasing card process. The accounts payable professional will facilitate timely and accurate payments, provide excellent customer service to our schools and interdepartmental staff, and maintain good standing with our valued contractors and vendors.
Education and Experience:

Preferred, Associate Degree or higher in Business, Finance, Accounting or related field
Preferred, three years' experience in public school district bookkeeping functions
Demonstrated ability to manage workflow with an emphasis on accuracy, customer service and timeliness

Knowledge of Accounts Payable principles
Proficiency in Excel and Microsoft Word;
New World Systems a plus
Proof of COVID vaccination required

Skills and Essential Qualities:

Organized, dependable, and able to handle confidential information with discretion
Possess strong analytical and mathematical aptitude
Attentive to details, accuracy and time management
Effective writing, speaking and communication skills

Essential Duties and Responsibilities:
Accounts Payable

Review, process and pay all invoices in accordance to district policies and procedures
Investigate and resolve problems associated with payment from purchase order to invoices
Coordinate, process and disseminate accounts payable checks (process, sort, scan, file)
Process vendor data and maintains accurate, up-to-date files of accounts payable and vendor information
Process and distribute EFT and ACH payments and reconcile payable accounts
Facilitate ERP system supplier online portal and provide vendor training as necessary
Verify, process and reconcile third party payments, such as PCMI, Arbiter and Edustaff.
Verify and process invoices using purchasing card as payment and reconcile payment in p-card system
Reconcile vendor statements; research and correct discrepancies
Respond to vendor and staff questions regarding invoices, purchase orders, and payments in a timely matter
Maintain vendor files and assist with 1099 process
Prepare reports as requested
Assists Director of Finance, Procurement & Business services with purchasing, accounting, and audit duties as requested
Assists Buyer with verifying purchasing card receipts, transactions and submissions; follows up concerns with cardholders
Assist with opening and sorting mail
Provide back-up for processing online and cash deposit/receipts entries and bank bags for carrier pick up

Other

Provide customer service and follow-through
Maintain electronic and paper files in accordance with record retention statutes
Participate in cross-training and other professional development activities
Assist in technology enhancements, streamlining and improving the accounts payable process
Exercise integrity and confidentiality in financial reporting
Provide technical and analytical support to administrative and clerical staff relating to invoice issues, accounts, budgets, reports and ERP system one on one training as needed
Comply with federal, state and local financial requirements
Perform other duties as assigned

A successful candidate for this position has demonstrated the ability to:

LANGUAGE SKILLS:
Read and interpret documents such as procedure manuals.
Write routine reports and correspondence.
Speak effectively before groups of people.
Communicate clearly and concisely, both orally and in writing.

MATHEMATICAL SKILLS:
Calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages
Apply concepts of basic algebra

REASONING ABILITY:
Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS and ABILITIES:
Develop effective working relationships with co-workers and staff
Perform duties with awareness of all district requirements and Board of Education policies.
Operate standard office equipment.
Must be punctual, dependable and work with accuracy.
Maintain confidentiality of employee records.
Perform outstanding customer service.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand, walk, operate a computer and payroll stuffing machine, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds, such as payroll reports. Specific vision abilities required by this job include close vision and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in this environment is usually quiet. Positions demands meeting deadlines with severe time constraints.

Ann Arbor Public Schools is committed to a diverse and inclusive workplace. Ann Arbor Public Schools is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

METHOD OF APPLICATION:
All applicants must complete the online application at a2schools.org >> District Links >> Job Postings