Forecast Planning Manager manages the organization's forecast planning function using inventory levels, production speed, and product demand to estimate output. Gathers and evaluates data to develop solutions for increasing production. Being a Forecast Planning Manager may work with vendors, customers, and other departments within the organization to determine optimal inventory levels. May require a bachelor's degree. Additionally, Forecast Planning Manager typically reports to a director or head of a unit/department. The Forecast Planning Manager manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. To be a Forecast Planning Manager typically requires 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience may be required. Extensive knowledge of the function and department processes. (Copyright 2024 Salary.com)
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JOB SUMMARY
The Administrative Services Manager is responsible for the administrative and fiscal operations of the Lancaster County Planning Department – facilitating, coordinating, and overseeing administrative tasks and projects that affect the department. This position prepares the department’s annual budget, maintains personnel records, prepares payroll, supervises installation and maintenance of office equipment, and supervises invoicing. The position also manages the Administrative Services Team, which includes the Fiscal Technician, Office Support II, and three Office Support II staff.
REPORTING RELATIONSHIPS
The Administrative Services Manager reports to the Executive Director and serves on the department’s management team, which also includes the Executive Director, the Director for Implementation & Outreach, the Director for Analytics & Design, and the Director for Land Use and Transportation.
Positions reporting to the Administrative Services Manager include 1) Fiscal Technician; 2) Office Support III; and Office Support II staff members.
ESSENTIAL JOB FUNCTIONS
BUDGETING AND ACCOUNTING – 25%
With the guidance of the Executive Director, coordinates the development, preparation, and execution of the department’s annual budget, including assembly, entry, review, and report preparation.
Supervises the department’s accounts payable activities.
Maintains and monitors the department’s aged receivables.
Coordinates monthly invoicing to PennDOT for reimbursement to the County through the annual Unified Planning Work Program (UPWP) agreement, and invoicing for other federal/state funding as needed.
Works with the Controller’s Office and others to provide input for the County audit.
Works with Purchasing to coordinate office equipment and furnishings, and maintenance and furnishings for meeting rooms 102/104.
PERSONNEL – 20%
Maintains the department’s personnel records.
Coordinates Salary Board items.
Prepares the department’s payroll.
Advertises job vacancies, assists the management team in screening applicants, and manages the department’s hiring process through PeopleSoft HRMS.
GENERAL ADMINISTRATION – 15%
Supervises installation and maintenance of office equipment. Coordinates with the Department of Information Technology (I.T.) to install and maintain the department’s computers and peripherals.
Works with the management team to coordinate the department’s agenda items for inclusion in the Lancaster County Board of Commissioners’ Work Session.
Works with the Fiscal Technician, the management team, and the Purchasing Department to coordinate preparation of RFPs and RFQs.
Provides oversight of records management for the department.
Facilitates administrative support for the department’s public outreach events.
ADMINISTRATIVE SERVICES TEAM MANAGEMENT – 20%
Supervises the Administrative Services Team, which includes the Fiscal Technician, Senior Administrative Secretaries, and all Administrative Secretaries.
SUPPORT TO THE EXECUTIVE DIRECTOR AND MANAGEMENT TEAM – 20%
Works with this team to hire staff and conduct annual performance reviews.
OTHER SPECIFIC TASKS OR DUTIES
Conducts meetings outside the office as necessary, including before and after scheduled office hours.
Performs other duties as assigned.
MINIMUM QUALIFICATIONS
Completion of an associate degree or certificate program in a business-related field from an accredited college or technical school covering accounting and management principles.
Four (4) years of progressively responsible administrative experience that includes bookkeeping and record keeping, data entry, and use of Microsoft Office Suite - or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and ability to perform this job.
KNOWLEDGE, SKILLS, AND ABILITIES
ACCOUNTING
General knowledge of management and accounting principles.
Basic mathematical ability.
ADMINISTRATION
Handles multiple administrative tasks in a fast-paced environment.
Organizes and maintains confidential records and information.
Works independently and as part of a team.
Shows strong attention to detail, including flexibility in developing solutions.
COMMUNICATION
Excellent written and verbal communication skills.
Strong interpersonal and customer service skills.
TECHNICAL SKILLS
Strong skills with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Knowledge of PeopleSoft preferred.
Knowledge and ability to operate standard office equipment. Ability to quickly learn specialized software and hardware such as scanners and plotters.
ADDITIONAL INFORMATION
The County of Lancaster offers comprehensive benefits to our employees. Read more about our benefits here.
Lancaster County Government provides Equal Employment Opportunity for all persons regardless of race, religion, age, sex, national origin, genetic information or disability. The County also observes all applicable laws regarding Veterans status. The County reflects this action in all areas of employment and compensation practices and policies. Employment with the County is based upon the ability to perform the job as well as dependability and reliability once an individual is hired.
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