Foreign Studies Advisor jobs in Philadelphia, PA

• Manage schedulefor CLTexecutive(s). Drive prioritization of timespentinbothinternal & client meetings, along with other scheduling demands.Establish and maintain time management system in Outlook calendars.
• Partner with CLT to manage schedules and day-to-day logistics by exercising their discretion to ensure their time is used most effectively
• Manage travel for CLTexecutive(s)with wide latitude for independent judgment.Book, confirm, and revise travel arrangements as needed.Availableon nights/weekendsto support schedule changes.
• Submit and reconcile expense reports in timely and accurate manner. Input and manage invoices, verify transactions, and maintain accurate records for budgeting purposes, ensuring accuracy and compliance with organizational policies.

• Partner with other administrative staff to coordinateschedulingwith bothCLT andother senior level management.
• Actively manage and facilitate staff meetings, strategic off-sites, and planning sessions (including both internal & external leaders) for the CLT. Set agenda,drive commitment and alignment to plans to ensure desired outcomes are achieved.Provide follow-up and critical feedback on items raised during meetings.
• Manage correspondence (emails, reports, memos, internal and external communications) that facilitate the ability to execute key goals and initiatives.
• Act as the communication arm for the leadership team with other parties internally and externally.
• Accountability for personal growth and learning.
• Serve as senior leadership expense approver - ensuring proper documentation, budgeted expenditures are within specified limits, and reports are processed in a timely and accurate manner.
• Proactively manage internal/external projects required by the executives. Provide updates, track progress until complete.
• Coordinate onsite meetings and company events including being in the office to manage logistics, booking conference rooms, arranging catering, coordinating equipment, distributing materials, and ensuring all necessary resources are available.
• Provide general administrative and clerical support including mailing, scanning, faxing and copying.
• Maintain electronic and hard copy filing system as needed.
• Maintain a positive attitude and act as a strong representation of company values.
• Ability to travel as needed

• Associates Degreeor equivalent experience required
• 6 years of proven administrative or assistant experience required

• Ability to juggle multiple projects with superb accuracy
• Flexibility to take on new/different tasks
• Proficiency in Microsoft Officeespecially Outlook, Word, Excel and PowerPoint
• Comfort with online travel-booking systems
• Understanding of corporate T&E policy, and expense report filing
• High levels of attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Actively collaborates and builds relationships to deliver results.
• Strong organizational, communication and customer service skills.
• Highest degree of professionalismand confidentiality

The salary range for this position is $71,000 - $95,000; commensurate salary to be determined based on skills, professional background and expertise. This position is also eligible, pursuant to applicable eMoney policies, for the annual bonus program, retirement contributions, health insurance, sick leave, parental leave and paid time off.

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