Foundation Director jobs in Parkersburg, WV

Job Summary

Responsible for activities assigned by the Department of Intercollegiate Athletics at West Virginia University with a focus on planning and coordinating all athletic donor stewardship activities, special events, and communication for the Mountaineer Athletic Club.

Duties and Responsibilities

Essential Functions and Responsibilities include the following. Other duties may be assigned.

Plan, direct and execute all benefit related special events, hospitality, and recognition programs, and other special events as assigned including, but not limited to, programs held concurrently with athletic contests at WVU or opponent venues, the Coaches' Caravan, sport specific events, etc.

Develop and execute a communication plan for annual, leadership annual, major and planned giving segments.

Ensure all sport specific, major, and planned gifts received by the Mountaineer Athletic Club are acknowledged and that appropriate benefits are administered.

Develop and manage all sport specific giving programs, scholarship dinners, auctions, golf outings, virtual events as well manage the WVU Women Supporting Athletics annual giving memberships and events.

Direct stewardship efforts for all sport specific, Almost Heaven Society and Jerry West Society gifts by working directly with the Mountaineer Athletic Club staff, coaching staffs and administrative support teams for each varsity sport program, as needed.

Ensure data input and tracking for Almost Heaven Society and Jerry West Society gifts in Paciolan ticketing/donor software system.

Develop and maintain a calendar for all special events, communication and fundraising activities.

Develop promotional brochures, marketing materials and other written materials in support of fund-raising efforts for planned gifts, endowments, and sport specific programs.

Assist the WVU Varsity Club with all special events and recognitions.

Provide direction and supervision to the Associate Director of Development-Leadership Gifts and Special Events, Graduate Assistant, and Interns who assist with the planning and execution of special events and stewardship.

Assist in the coordination of direct mail solicitations, including developing the mailing lists using WVU Foundation and/or Department of Intercollegiate Athletics information, and directing interaction with the Athletics Communications Office and other mail vendors.

Assist with the identification, cultivation, and stewardship of all annual fund gifts for Athletics and secure overall support for scholarships, endowments, capital and planned gifts and other programs.

Maintain a comprehensive working knowledge of the WVU intercollegiate athletic program assuring effective representation of all aspects of the program and priorities for private support.

Initiate and facilitate collegial and cooperative relationships and open communications with other WVU Foundation and University personnel in advancing the mission, philosophy, and objectives of the Department of Intercollegiate Athletics.

Develop specific working knowledge of relevant Department of Intercollegiate Athletics and WVU Foundation computer systems necessary in completion of day-to-day business. As directed and needed, create, or assemble documents or reports for either internal or external uses in advancing or evaluating Athletic development.

Coordinate all development efforts with the WVU Foundation and comply with all WVU Foundation reporting and accountability standards.

Perform other job-related duties as assigned, including select administrative duties.

Maintain knowledge of and comply with all rules, regulations, policies, and guidelines of WVU Foundation Inc., West Virginia University, the Big 12 Conference and the NCAA. Must adhere to NCAA Bylaw 11 .1 -Conduct of Athletic Personnel. Failure to adhere to these policies will result in appropriate disciplinary action including possible suspension and termination.

Represent the WVU Foundation, the University, and Intercollegiate Athletics with the highest professional level of, integrity, strength of character, and ethics. Must respect the rights and dignity of individuals with sensitivity to problems that may arise from racial and ethnic differences.

Manage sensitive and confidential information related to donors, ticket holders, student-athletes, coaches, and staff utilizing discretion and correct decisions. Failure to use proper discretion at required level could result in major and significant embarrassment to the University and/or have a significant impact on image, revenues, and eligibility of student-athletes.

Faithfully and diligently execute related duties of the Department of Intercollegiate Athletics, as requested, or assigned by the Senior Associate Athletic Director for Development/Executive Director of the Mountaineer Athletic Club.

Other duties as assigned.

Qualifications

Education, Experience and Competencies:

Competencies

To perform this job successfully, an individual should demonstrate the following competencies:

Multi-tasking – Ability to work multiple tasks simultaneously.

Problem Solving – Identify and resolve problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Work well in group problem solving situations; Use reason even when dealing with emotional topics.

Technical Skills – Assess own strengths and weaknesses; Pursue training and development opportunities; Strive to continuously build knowledge and skills; Share expertise with others.

Customer Service – Manage difficult or emotional customer situations; Respond promptly to customer needs; Solicit customer feedback to improve service; Respond to requests for service and assistance; Meet commitments.

Interpersonal Skills – Focus on solving conflict, not blaming; Maintain confidentiality; Listen to others without interrupting; Keep emotions under control; Remain open to others' ideas and tries new things.

Oral Communication – Speak clearly and persuasively in positive or negative situations; Listen and seek clarification; Respond well to questions; Demonstrate group presentation skills; Participate in meetings.

Written Communication – Write clearly and informatively; Edit work for spelling and grammar; Vary writing style to meet needs; Present numerical data effectively; Able to read and interpret written information.

Teamwork – Balance team and individual responsibilities; Exhibit objectivity and openness to others' views; Give and welcome feedback; Contribute to building a positive team spirit; Put success of team above own interests; Able to build morale and group commitments to goals and objectives; Support everyone's efforts to succeed.

Ethics – Treat people with respect; Keep commitments; Inspire the trust of others; Work with integrity and ethically; Uphold organizational values.

Organizational Support – Follow policies and procedures; Complete administrative tasks correctly and on time; Support organization's goals and values; Benefit organization through outside activities; Support affirmative action and respect diversity.

Judgment – Display willingness to make decisions; Exhibit sound and accurate judgment; Support and explain reasoning for decisions; Include appropriate people in decision-making process; Make timely decisions.

Motivation – Set and achieve challenging goals; Demonstrate persistence and overcomes obstacles; Measure self against standard of excellence; Take calculated risks to accomplish goals.

Planning/Organizing – Prioritize and plan work activities; Use time efficiently; Plan for additional resources; Set goals and objectives; Organize or schedule other people and their tasks; Develop realistic action plans.

Professionalism – Approach others in a tactful manner; React well under pressure; Treat others with respect and consideration regardless of their status or position; Accept responsibility for own actions; Follow through on commitments.

Quality – Demonstrate accuracy and thoroughness; Look for ways to improve and promote quality; Apply feedback to improve performance; Monitor own work to ensure quality.

Quantity – Meet productivity standards; Complete work in timely manner; Strive to increase productivity; Work quickly.

Adaptability – Adapt to changes in the work environment; Manage competing demands; Change approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

Attendance/Punctuality – Is consistently at work and on time; Ensure work responsibilities are covered when absent; Arrive at meetings and appointments on time.

Dependability – Follow instructions, respond to management direction; Take responsibility for own actions; Keep commitments; Commit to long hours of work when necessary to reach goals.

Complete tasks on time or notifies appropriate person with an alternate plan.

Initiative – Volunteer readily; Undertake self-development activities; Seek increased responsibilities; Take independent actions and calculated risks; Look for and takes advantage of opportunities; Ask for and offers help when needed.

Requirements

• Maintain high standard of ethics and integrity related to intercollegiate athletics.
• Demonstrated knowledge of NCAA Division I intercollegiate athletics.
• Demonstrated knowledge of stewardship, development or fund-raising concepts.
• Demonstrated knowledge of NCAA and conference guidelines, policies, rules, and regulations with the ability to interpret, apply, enforce, and explain such policies and rules.
• Maintain knowledge of WVU Foundation, state and University policies and procedures.
• Exhibit strong creative, organizational, and interpersonal skills.
• Demonstrated knowledge of correct English, grammar, spelling, punctuation, and sentence structure.
• Demonstrated ability in public speaking skills.
• Demonstrated ability to function professionally under high stress and confrontational circumstances.
• Demonstrated ability to manage multiple tasks for extended period of time.
• Demonstrated ability to independently plan and organize work.
• Proactive attitude towards work and assignments
• Demonstrated ability to adapt to any situation, make decisions and work independently.
• Must have the ability to build and maintain relationships with donors, fans, student-athletes, coaches, staff members and vendors; required to use creative abilities to develop new techniques and approaches in dealing with many issues controlled by this position; responsibilities of the position are ever-changing and require constant research and education; requires the ability to adapt to any situation and make decisions.
• Demonstrated ability to maintain and develop personal relationships with all of the athletic department’s and WVU Foundation's many constituencies, including donors, prospects, ticket holders, fans, student-athletes, professional representatives, coaches, vendors, media, and the University community.
• Demonstrated interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Manage professional and personal time to handle time sensitive-issues, tight deadlines, extended hours beyond the normal workday, including frequent weekend work, travel, and on-call availability.
• Demonstrated knowledge of record keeping and adherence to schedule.
• Ability to stay abreast of information impacting the affected area.
• Demonstrated ability to organize and motivate groups and individuals.
• Ability to maintain proper unit attendance and punctuality standards, work extended hours including nights and weekends (often with extensive walking and standing).
• Demonstrated knowledge of affected areas of involvement.
• Demonstrated ability to manage personnel.
• Ability to make administrative / procedural decisions and judgments.
• Demonstrated ability to drive and travel via motor vehicle.
• Maintain a valid driver's license.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

A bac h e l or's deg r ee i s r e qui red; a Maste r' s degree is pref e rred . Re l evant ex p e ri e n ce m ay b e su b s tituted f or a Ma s ter ' s degree . Minimum of three to four years of progressive development experience . Experience with intercollegiate athletics, particularly Division I experience preferred. Direct experience working with and managing stewardship programs, major giving societies and donors preferred. Must have knowledge and understanding of NCAA rules and regulations.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual must be Microsoft Office proficient. Familiarity with databases such as Raiser’s Edge and Paciolan is preferred.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to walk. Specific vision abilities required by this job include close vision.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.,

Certificates, Licenses and Registrations: N/A

Physical requirements

While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to sit and use his/her hands and fingers, to handle or feel. The employee is required to stand, walk, reach with arms and hands, and possibly at times, climb or balance, stoop or kneel. Vision abilities required to perform this job include close vision. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.

Supervisory Responsibilities

Carries out supervisory responsibilities in accordance with the organization's policies and app licable laws. Responsibilities include participating in the search process, training new employees; planning, assigning, and directing work; setting performance goals and providing quarterly reviews; addressing complaints and resolving problems.

Other Duties

Work Environment: The position is expected to be in-person primarily, but over time, hybrid may be acceptable in alignment with the WVUF work/telecommuting policy. Travel is required at times for this position.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.