Government Affairs Manager jobs in Poughkeepsie, NY

Leading edge, dynamic company with great benefits...Seeks Project Manager

PROJECT MANAGER: Government and Aftermarket

Job Title: Project Manager: Government and Aftermarket

Department: Project Management

Reports to: Director of Operations & Project Management
Job Summary:

• Ensure that power systems and services sold by Piller meet the applicable project specifications and contractual obligations. Be thoroughly familiar with all project requirements; technical and commercial.
• Facilitate Government Contract Administration needs.
• Assume overall responsibility for all assigned projects from the point of completion of the order entry process.
• Ensure that assigned projects meet or advance the schedule goals of the project, and meet or exceed the quoted profit margin.
• Report cost and schedule performance as well as critical issues to management on a periodic and timely basis.
• Manage assigned projects in a proactive manner. Identify, obtain, and monitor resources needed. Identify and obtain information needed. Convey critical issues to management in a timely manner.
• Support Sales, Engineering, and Service needs as required.
• Perform in an ethical and professional manner at all times. Monitor and maintain high level of customer satisfaction.
• Continuously review and improve project management group processes and procedures in order to improve quality, cost, effectiveness, and work efficiency.

Supervision Exercised:

• Manage and coordinate daily job site Piller team requirements, on-site as required.
• Act as primary site interface with Customer and Headquarters - attending meetings and addressing all site requirements with Lead Tech support.
• Support/Manage Service Projects as required.

Duties and Responsibilities:

• Assume overall responsibility for all assigned projects at time of order entry and coordinate the activities of the assigned project team including all changes of scope for ongoing projects. Coordinate GPM & commission concerns, and customer and sales rep contacts with the appropriate Technical Proposal Manager and Directors, Sales & Service.
• Provide engineering with detailed price estimates related to acceptance testing, start-up, training and sub-contracted services as required for quotations.
• Provide assistance in technical presentations.
• Review purchase orders, contract documents, and marketing orders for completeness, accuracy, and critical issues. Resolve any discrepancies identified.
• Coordinate and assist with detailed technical project submittal documents.
• Develop detailed project schedules and coordinate resource allocation with management.
• Establish a working relationship with customer contacts and contractors.
• Determine job site work rules and conditions for Piller personnel.
• Effectively communicate project status and issues to Piller Sales, Service, Engineering, Purchasing, and Accounting departments, as well as, Customers, Sales Representatives, and Vendors.
• Coordinate engineering, purchasing, shipping, and invoicing schedules with the appropriate responsible Piller personnel. Assist the Accounting Department with resolution of payment issues.
• Coordinate factory acceptance testing, site start-up, site acceptance testing. Obtain customer approval of test procedures prepared by Piller.
• Coordinate and expedite project close-out; including punch lists and close out reports. Review close out report with management.
• Identify areas of improvement of products and internal procedures.
• Review testing requirements for factory testing and for site start-up and testing. Assist in preparation of Methods of Procedure (MOP).
• Support and assist service department in troubleshooting problems with new and existing systems.
• Review and approve system manuals. Provide detailed input to technical writer as necessary.
• Host customer witnessed factory acceptance testing for assigned project (international and domestic).
• Coordinate and schedule service department personnel for project related work in the factory and field, ensuring proper resource allocation for startups, SAT’s, and FAT’s.
• Develop specifications for "Turnkey" projects and evaluate contractor proposals.
• Develop and coordinate project schedule and MOPs for implementation by contractor.
• Perform other duties or special projects (tasking) as required or as assigned.
• Supervise and schedule invoices to customer for project deliverables as per contract terms.
• Generate shipping request documents and forward to the shipping department for processing after finance department approval.
• Coordinate inbound shipments from Germany to ensure most cost effective, reliable and on time delivery to site.
• Ensure that quality control/compliance documents (NCR/SCAR) are processed to vendors when deficiencies are noted on purchased equipment.
• Schedule and acquire test equipment needed for commissioning and testing related to project completion.
• Communicate daily goals for work to be performed in the field by either Piller Technicians or outside vendors to ensure on time completion and compliance with the project budget.
• Review Technician time sheets with expenses and approve for payment.
• Review and approve all associated project expenses.
• Generate and present project reports to upper management on a regular basis.

Minimum QualificationsEducational/Training Requirements:

• Bachelor of Science Degree in Engineering, preferably Electrical.
• Thorough knowledge of power system components (UPS, Generator, Switchgear, etc.) including associated test equipment, procedures, and reports.
• Skilled in the use of personal computers for word-processing and spreadsheets, as well as familiar with project scheduling software.
• Ability to communicate effectively and professionally, orally and in writing.
• Leadership skills, ability to direct/coordinate group activities by giving clear, precise directions. Proven personnel management skills.

Experience:

• 3-10 years’ experience in design/application/service of industrial/commercial products, preferably electrical power or controls related.
• Government Project Administration experience preferred.
• 3-5 years’ successful experience managing system level projects (on and off site), including interfacing with vendors, contractors, and customers. Familiar with project scheduling, cost management techniques, and contract terminology used in the UPS or related industries.

Licenses/Certifications:

• PMP or PMI preferred
• OSHA

Knowledge, Skills and Abilities:

• Proficiency with MS Project, Microsoft Office Suite

Physical Demands:

• The physical demands are minimal and typical of similar jobs in comparable organizations.

Work Environment:

• The work environment is representative and typical of similar jobs in comparable organizations.
• Travel will be required, >=50%.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) 3% Match
• 401(k) matching
• AD&D insurance
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime

People with a criminal record are encouraged to apply

Ability to Relocate:

• Middletown, NY: Relocate before starting work (Required)

Work Location: In person