Grants Administrator jobs in Olympia, WA

Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy—thriving physically, emotionally and academically, nurtured by family and community."

Job Title: Grants Analyst (Management Analyst 5)
Location: Olympia, WA - Hybrid
Closes: Tuesday, April 30th, 2024
Salary: $72,552.00 - $97,596.00 Yearly.
This recruitment is open until filled. First review of applications will begin Wednesday, April 22, 2024. We encourage all applicants to apply early. The hiring authority reserves the right to make a hiring decision at any time.

The first six months of training are required in person, in the Olympia Headquarters office.
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The Opportunity:
We're looking for a Grants Analyst (Management Analyst 5) to provide expert level oversight under areas of the federal Social Security Act for which the department claims federal reimbursement dollars to ensure funding for eligible children and families in Washington State. You will provide direct support to the Early Learning Cost Allocation Manager in developing and maintaining agency financial guidelines, developing and maintaining internal controls, and supporting audit liaison activities related to federal and state audits. You will also manage multiple complex finance related projects.

Some of this position's responsibilities:

• Analyzes, interprets, and provides guidance to DCYF staff on laws, policies, and procedures for federal grants managed by the Cost Allocation unit.
• Ensures costs are appropriately allocated to available funding sources while maintaining compliance with applicable laws and regulations.
• Researches, analyzes and monitors financial expenditures for assigned grants to ensure compliance with federal and state laws, regulations, and accounting principles.
• Develops and prepares fiscal management reports as required for effective cost allocation and accounting practices.
• Manages the automated cost allocation plan for assigned grants by establishing account coding to ensure tracking of the federal grant revenue and expenditures using the identified nomenclature.
• Provides technical support and training related to assigned grants to ensure expenditures comply with all state and federal rules and regulations, grant specific regulations, as well as legal obligations of the agency.
• Completes federal reports timely and within applicable federal systems.
• Analyzes and reconciles financial data to prepare assigned federal disclosure forms within established timeframes as set by management.
• Performs timely monthly reconciliations and adjustment entries of general ledgers.
• Responds to the State Auditor’s Office (SAO) audit data requests via the DCYF Audit Liaison or designee, to ensure sufficient data and/or reports are provided.

Required qualifications:
A Bachelor’s degree in business administration, public administration, or a related field, which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting, AND five years of relevant professional experience with increasing levels of responsibility.
OR
Professional experience may substitute for education, but not for the credit hours.
OR
Eight years of relevant professional experience with increasing levels of responsibility, AND at least four years of relevant professional experience. Relevant experience includes experience in accounting, payroll, finance, or closely related field.

Degree must be obtained from an accredited college or university whose accreditation is recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA), or foreign equivalent verified by a NACES-approved organization at naces.org.

Foreign Equivalency certification must be attached to the application for degrees obtained outside the U.S. Incomplete applications may be screened out of the recruitment process.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:
Knowledge of:

• General Accepted Accounting Principles (GAAP) as well as accounting policies and procedures.
• State policies and laws, i.e., State Administrative and Accounting Manual (SAAM), Revised Code of Washington (RCW), and the Washington Administrative Code (WAC).
• State legislative process and how it plays into an agencies budget and funding levels.
• Federal funding regulations, requirements, and procedures that relate to TANF, CCDF, and Title XIX.
• State and federal child welfare and child care policies and their impact to federal funding.

Ability to:

• Communicate clearly; both in writing and verbally, to provide consultation and program interpretation to staff and stakeholders
• Compose and edit briefing papers and reports which convey complex information, including federal regulations, in a concise and clear manner
• Evaluate, compile, and organize data into reports and policy recommendations including creating spreadsheets, or applicable documents using various systems to analyze a variety of DCYF expenditures to produce informative information to upper management
• Effectively manage multiple priorities and complex projects in a fast-paced environment and meet ongoing competing deadlines
• Resolve problems effectively and efficiently to achieve the agency’s goals and mission
• Operate and use a personal computer and associated computer programs, specifically the Microsoft Office suite

How do I apply?
Complete your applicant profile and attach the following documents:

• Letter of interest describing how you meet the specific qualifications for this position.
• Current resume detailing experience and education.

Supplemental Information:
The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/.

This recruitment may be used to fill multiple vacancies.

If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact David Ozment (Talent Acquisition Specialist) at david.ozment@dcyf.wa.gov If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855)524-5627 or email support@neogov.com.

Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.

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