Position Type:
District Office Administration
Date Posted:
4/29/2022
Location:
District Office
Date Available:
TBD
Closing Date:
TBD
I. General Description:
The job of Grants Coordinator coordinates and oversees all district grants as well as seek
and apply for new grants, including, but not limited to, the identification of potential new
funding sources, development of funding resources for existing and proposed programs
and/or services, writing grants, developing budgets, collaborating on grant applications with
various District departments/schools, community organizations, and processing, monitoring
and coordinating required report evaluations on existing grants.
II. Qualifications:
1. Bachelor's Degree
2. A minimum of 2 years of experience in grant or proposal writing
3. Must possess a valid Arizona IVP Fingerprint Clearance card
4. Knowledge of pertinent laws, codes, policies and/or regulations pertaining to grant
program planning, financial management, and compliance.
5. Excellent written and verbal communication skills
6. Knowledge in programs and resources that support student achievement and teacher
effectiveness in public school (preferred).
III. Duties and Responsibilities:
1. Monitors the financial management of grants (e.g., budget preparation, budget
adjustments, expenditures, etc.) for the purpose of complying with all program and
funding guidelines of awarding organizations.
2. Collaborates with internal and external personnel (e.g., Board, district
administrators, principals, teachers, auditors, public agencies, community members,
etc.) for the purpose of implementing and/or maintaining services and programs.
3. Researches topics required to manage assignments (e.g., relevant policies, new
federal and state statutes, staffing requirements, financial resources, education and
school finance law, etc.) for the purpose of developing new programs/services,
ensuring compliance with regulatory requirements, securing general information
and/or responding to requests.
4. Oversees the planning, implementation, evaluation, and on-going monitoring of
grants, and school improvement action plans (IAPs) within established time frames,
coordinate departmental services with and in compliance with related requirements.
5. Facilitates meetings, workshops, seminars, etc. (e.g., personnel actions, financial
procedures, regulatory requirements, actions involving outside agencies, interdistrict needs, departmental action plan, parent involvement/ education, etc.) for the
purpose of identifying issues, developing recommendations, supporting other staff,
and serving as a District representative.
6. Manages a wide variety of grant related programs for the purpose of ensuring district
compliance with established guidelines.
7. Prepares a wide variety of materials (e.g., grants, Local Education Agency
Improvement Action Plan (IAP) ESSA plan, MOWR plans, grant budgets, funding
requests, reports, analyses, recommendations, procedures, etc.) for the purpose of
documenting activities and issues, meeting compliance requirements, providing audit
references, making presentations, and/or providing supporting materials for
requested actions.
8. Presents a wide variety of topics related to administrative responsibilities (e.g.,
financial information, grant writing, grant administration, LEA IAP, ESSA, MOWR
plans, overviews of programs/services, policies and procedures, etc.) for the purpose
of providing general information, training others, implementing actions, etc.
9. Collaborates with a variety of parties (e.g., district personnel, community
organizations, etc.) for the purpose of securing funding to maintain and enhance
services and/or programs.
10. Coordinates all grant processes (e.g., writing, evaluations, budget, finance, reports,
etc.) for the purpose of ensuring compliance with the district and funder guidelines.
11. Develops forms, processes, procedures, and policies for the purpose of implementing
a consistent grant application methodology.
12. Develops grant applications and related documents (e.g., required reports, budgets,
specific inquiries, etc.) for the purpose of submitting to the appropriate funding
agency.
13. Evaluates degree of match between listed grant priority area and system needs for
the purpose of matching needs with funding sources.
14. Monitors proposals and funding application requirements (e.g., presentation,
content, delivery method and labeling, deadlines, eligibility for grant, etc.) for the
purpose of utilizing time and resources to maximize successful awarding of grant
funds.
15. Participates in meetings, workshops and seminars for the purpose of conveying
and/or gathering information required to perform functions.
16. Presents concepts, status, and information to a variety of groups (e.g., funding
requests, grant applications, identifying underfunded services, etc.) for the purpose
of gaining the required administrative and board approvals, providing progress
reports to administration and funding sources and/or advising other staff of potential
funding sources.
17. Presents grant workshops for the purpose of increasing district staff skills in
obtaining funds.
18. Researches grant opportunities (e.g., facility improvements, curriculum
development, administrative needs, etc.) for the purpose of developing additional
funding resources for both current and proposed services, programs and
administrative operations as well as serving as a clearinghouse for potential grant
funding opportunities.
19. Follows District policies, procedures, and directives in a timely and appropriate
manner.
20. Perform such other tasks as may be assigned.
Reports To: Assistant Superintendent
Status: Full time, 12 Month Calendar
Compensation: Administrative Salary Schedule and District Benefits Package