Grants Administrator jobs in Richmond, VA

ESSENTIAL DUTIES AND RESPONSIBILITES

• Research grant opportunities from federal, state, and other grant programs.
• Monitors FTA web site for new or revised rules and regulations
• develop and maintain long range plan of grant program priorities and scenarios.
• Formulate processes and procedures for grant pre-awards and post-awards to meet requirements; research appropriate federal, state, and local requirements to facilitate compliance.
• Provide timely, transparent, and accurate grant reporting, including:
  • monthly reporting
  • state, federal and local grant compliance reporting
  • grant data in support of budget and planning processes and National Transit Database (NTD) reporting
  • internal reporting to keep project managers informed/aligned
• Oversee the preparation of grant applications and submittals.
• Monitor grants to ensure proper utilization of available funds and ensures timely close-out of grants.
• Function as the grant liaison to the Federal Transit Administration (FTA) and Department of Rail and Public Transportation (DRPT) recommendations to promote continued financial and grant compliance.
• Oversee the maintenance of official grant files, records, and supporting documentation related to federal, state, and local projects.
• Prepare and/or coordinate with other departments any documentation required in support of the FTA triennial reviews, independent audits, state audits, or as needed.

• Reconcile quarterly financial/milestone status reports for each federal and State grant as required by the FTA or State.
• Manage and monitors accurate and timely drawdowns, grant revision amendments, transfers and closeouts.
• Monitor federal contract budgets, authorized/approved amounts and encumbrances and track actions related to federal contracts.
• Ensure proper closing of the year-end general ledger grant receivable account and assist with all audits of the grant area, maintaining an archive of records according to policy.
• Assist in preparing forecasts of future federal and state contract budget amounts.
• Coordinate receipt of awards and grant documentation; maintain proposal and funding records in database systems, and prepare scheduled and special reports, studies, and analysis.

• Work closely with the executive team to establish and maintain a strong grants division
• Responsible for grants division team members for both pre-award and post-award
• Responsible for division development, workflow, and database organization

MINIMUM QUALIFICATIONS