Grants Administrator jobs in Sarasota, FL

Grants Administrator administers the financial control processes of grant activity throughout the grant lifecycle for awarded or received grants to ensure compliance with grant provisions, regulations, standards, timelines, and reporting requirements. Monitors grantee management and disbursement of funds and reviews grantee programs for compliance with the terms of grants. Being a Grants Administrator prepares and submits financial reporting and performs accounting tasks related to managing grant funding received. Tracks and reconciles grant account budgets and expenses. Additionally, Grants Administrator submits any additional information or documentation required by the grant funder. Follows grant accounting best practices and complies with legal regulations. Requires a bachelor's degree. Typically reports to a manager. The Grants Administrator work is generally independent and collaborative in nature. Contributes to moderately complex aspects of a project. To be a Grants Administrator typically requires 4-7 years of related experience. (Copyright 2024 Salary.com)

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Associate Director of Database and Grants
  • Children First, Inc
  • Sarasota, FL FULL_TIME
  • Description:

    Position: Associate Director of Database and Grants

    Grade/Salary: (5) 60k exempt / full-year position

    Location: Marieb Early Learning Center - main campus- 1723 N Orange Ave, Sarasota, FL 34234

    Reports to: VP of Philanthropy



    SUMMARY

    Reporting to the Vice President of Philanthropy, the Associate Director of Database and Grants manages Children First's donor database system, Blackbaud Raiser's Edge, including but not limited to:

    • Information Access
    • Entry and Retrieval
    • Systems Interface
    • Maintenance
    • Monitoring
    • Reporting
    • Training
    • Systems/Processes
    • Merchant Services

    This position requires the exercise of judgment and discretion. He/she assists and supports all fundraising initiatives, public relations, and events as necessary. As part of the Grants Administration, he/she will develop, execute, and monitor non-governmental grants. He/she will also promote the community image of Children First. Work is reviewed through regular coaching, feedback, and annual evaluations with the supervisor.


    Day to Day Responsibilities

    This list indicates the general nature and level of work required in this job. Individuals may be asked to perform other duties as required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

    1. Develops, manages, and maintains the Blackbaud donor-based software system for Children First.
    • Maintains a professional, respectful, and pleasant tone in communications with all colleagues, donors, and volunteers
    • Administrate user rights, access, and passwords and keep them in a shared file
    • Develops, manages, and implements business processes for data entry, data retrieval, and systems procedure development
    • Add new major event constituents, maintain tracking and coding
    • Processes and receipts of all donations daily with accuracy
    • Prepares donation deposits daily for delivery to the Office Manager
    • Receives all donation correspondence and determines the process for direct mail returns
    • Reconciles all donations against appropriate campaign and appeal codes
    • Updates all donor records from information received via appeal mail returns and online transactions
    • Ensure the accuracy of database entries by other authorized users
    • Processes and manages EFT, staff giving, United Way, Benevity, and matching gifts programs
    • Respond to donor inquiries and process phone donations
    • Create and develop reports, new queries, strategies for mailings, and organized lists for mailings
    • Develop a systematic routine for database cleaning and purging
    • Ensure that the privacy and confidentiality of donor record access is secured and restricted to relevant personnel
    • Participates in continued education and training in database management, Blackbaud Raiser's Edge, and donor research
    • Conduct donor research for the VP of Philanthropy

    2. Role in non-governmental grants

    • In coordination with the VP of Philanthropy and other team members, develop and execute materials to complete grant applications and grant reports-includes ability to write grants and grant reports
    • Monitor grant status, track expenditures, and maintain deadlines
    • Coordinate with Consultant, Program Staff, and Operations Staff on grants
    • Ensure the VP of Philanthropy is apprised of the status of all grants – application, income, expenditures, progress toward grant purpose, interim and final reports
    • Work with the VP of Philanthropy to coordinate staff speaking and attendance at grant award ceremonies

    3. Assists in the stewardship of donor gifts.

    • Process all donor gifts timely and accurately
    • Create and send prompt (within two days of receipt of the gift) acknowledgment letters for all gifts received
    • Respond to donor inquiries regarding payments
    • Maintain records for pledged gifts sponsorships and send timely invoices for payment
    1. Assists the Philanthropy Department with special projects, major events, special events, and donor cultivation.
    • Support RSVPs for major events as needed – keep up-to-date, accurate records
    • Track event participation in donor management software
    • Assist with determining annual tax-deductible amounts
    • Acknowledge sponsors and donors of Auction items
    • Assist with confirmation of event sponsorship, underwriting, donations, and sponsor requests
    • Ensure respectful and pleasant interactions with all donors and guests
    • Support facilitation on the day of events
    • Assist with donor cultivation through tours, thank you notes, and other stewardship activities
    • Track individual and group tours and external cultivation activities
    • Accept RSVPs for special events and cultivation events as needed – keep up-to-date accurate records
    • Maintain supply inventory to support all philanthropy mailings and activities
    1. Other duties as assigned.


    CORE VALUES - WE CARE – At Children First, children are our first priority. We ascribe to these behaviors in the conduct of our work.

    • Welfare of Children: Put the health, safety, and well-being of children and their families first.
    • Excellence: Display knowledge and skills basic to his/her function and work to improve them; lead by example.
    • Communication: Communicate in a clear, concise, and appropriate manner; listen carefully and allow others to speak.
    • Accountability: Take responsibility for actions and behavior and can be counted on to get the job done.
    • Respect Display a considerate interpersonal style, treating others with dignity; act in a way that earns trust.
    • Empathetic Teaming Work collaboratively and cooperatively to meet the Children First mission and goals.


    CORE EXPECTATIONSIn addition to satisfactory performance in the essential duties for this job, all employees must fulfill these basic performance expectations.

    • Mission Savvy: Know and understand the Children First mission, values, and goals.
    • Safety: Comply with all sanitation, hygiene, security, and other related policies and procedures.
    • Attendance: Attend to work assignments and schedules at all times.
    • Compliance: Adhere to all local, state and federal regulations without compromise
    • Service: Strive to provide outstanding service to children, families, colleagues, and the community.
    • Appearance: Maintain a neat and professional image at all times.
    • Professional Development: Attend internal and external meetings, training, and other activities to maintain job-required credentials.
    Requirements:

    Licenses / Certifications

    • Valid Driver's License and acceptable driving record required– or access to transportation for site visits.
    • Immediate/continued enrollment in the Criminal History Registry-Child Care Division.
    • Current Health Appraisal updated every two (2) years
    • Bachelor's degree preferred.
    • Development professional with three-plus years of experience managing databases (Blackbaud Raiser's Edge preferred) in a nonprofit environment.
    • Experience in writing and securing non-governmental grants

    Knowledge of:

    • Principles and practices of donor-based research and fundraising.
    • Community resources available and where to find them.

    Ability to:

    • Communicate socially, orally, and in writing with all levels of audiences- small groups/individuals.
    • Write persuasive thank-you letters and proposals.
    • Plan and manage multiple complex projects and details to deadlines at the same time.
    • Think creatively to solve problems and make decisions.
    • Build and maintain strong relationships with staff, volunteers, and current/prospective donors.
    • Work independently, yet cooperatively, informatively, and accountably.
    • Manage time, stress, and constantly changing situations.
    • Collect/analyze data and make concise, accurate reports and recommendations.
    • Skilled user of Raiser's Edge and Microsoft 365 preferred
    • Understanding of basic accounting concepts.


    Physical / Mental Demands

    • Lifts and/or moves up to 50 lbs.
    • Kneels, stoops, bends, reaches, stands, and sits on floor to attend to children's or philanthropy department needs
    • Sitting, for working at keyboard and desk, standing, driving for site visits, meetings, and events
    • Use manual dexterity, reach with hands and arms, stretch, type, and talk or hear.
    • Respond both physically and mentally to emergency or crisis situations.


    Environmental Conditions:

    • Experience variability in temperature, environment, and noise.
    • Experience smells associated with toileting and children who are ill.
    • Encounter children who are ill and/or possibly contagious.
    • This position requires the ability to withstand strain and stress to meet deadlines and other pressures. It also requires the ability to lift and carry boxes of materials for meetings and events on occasion. Use of a personal car on official business travel may be required. A valid Florida driver's license and proof of insurance are required. Some work on evenings and weekends will be required as needed for events.


    BENEFITS

    • After 60 days of continuous employment = medical, dental, vision, more
    • After 90 days of continuous employment = Personal time accrual
    • After one year of continuous employment = Vacation time accrual
    • Holiday pay from date of hire




    Compensation details: 60000-60000 Yearly Salary





    PI8ac7030c4717-31181-33591289


    About the Company:
    Children First, Inc



  • 1 Month Ago

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Administrator
  • ComForCare Home Health Care - Sarasota
  • Sarasota, FL PART_TIME
  • Looking for individuals to join our home care family.At ComForCare Home Care we value our employees like family. We celebrate success and have fun. Our focus is to help our clients and employees live ...
  • 27 Days Ago

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Grants and Program Officer - Tidewell Foundation
  • Hospice
  • Sarasota, FL FULL_TIME
  • The Tidewell Foundation Grants and Program Officer will oversee the Tidewell Foundation’s mission of support for Tidewell Hospice and its affiliates. Reporting to the Foundation Senior Vice President,...
  • 1 Month Ago

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Assistant Administrator
  • Aston Health
  • Sarasota, FL FULL_TIME
  • Creekside Health & Rehab is in search of a dynamic Assistant Administrator to join our Team! We are seeking a highly motivated and collaborative Assistant Administrator to join our team. The Assistant...
  • 21 Days Ago

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Client administrator
  • W.A. Smith Financial Group
  • Sarasota, FL FULL_TIME
  • Client Service Administrator Are you looking for an opportunity to utilize superior client service skills and work one-on-one with client’s daily? If you enjoy developing long-term relationships, cons...
  • 21 Days Ago

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Assistant Administrator
  • Aston Health
  • North Port, FL FULL_TIME
  • North Port Rehab and Nursing Center is in search of a dynamic Assistant Administrator to join our Team! We are seeking a highly motivated and collaborative Assistant Administrator to join our team. Th...
  • 22 Days Ago

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0 Grants Administrator jobs found in Sarasota, FL area

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Research Biomedical Engineer
  • Moffitt Cancer Center
  • Tampa, FL
  • At Moffitt Cancer Center, we strive to be the leader in understanding the complexity of cancer and applying these insigh...
  • 3/28/2024 12:00:00 AM

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Human services Counselor I - 64004474
  • State of Florida
  • Largo, FL
  • Requisition No: 824443 Agency: Department of Health Working Title: HUMAN SERVICES COUNSELOR I - 64004474 Pay Plan: Caree...
  • 3/28/2024 12:00:00 AM

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Human services Counselor I - 64004474
  • Florida Department of Transportation
  • Largo, FL
  • Requisition No: 824443 Agency: Department of Health Working Title: HUMAN SERVICES COUNSELOR I - 64004474 Pay Plan: Caree...
  • 3/28/2024 12:00:00 AM

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Restaurant Managing Partner
  • Dunkin'
  • Bradenton, FL
  • Dunkin' Donuts is looking for hard working, enthusiastic and dedicated Restaurant Managing Partners to join our team! Do...
  • 3/27/2024 12:00:00 AM

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Development Director
  • Northside Christian Schl
  • Saint Petersburg, FL
  • Job Description Job Description Northside Christian School is seeking an experienced Development Director to lead and ma...
  • 3/27/2024 12:00:00 AM

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RESEARCH ASSISTANT I
  • The Roskamp Institute, Inc
  • Sarasota, FL
  • Job Description Job Description RESEARCH ASSISTANT I Job description Research assistant position in biomarker and drug d...
  • 3/25/2024 12:00:00 AM

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City Manager
  • City of Treasure Island, FL
  • Saint Petersburg, FL
  • Salary: See Position Description Location : Treasure Island Job Type: Full-Time Job Number: 2024 -00085 Department: City...
  • 3/25/2024 12:00:00 AM

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Editorial and Special Projects Coordinator
  • Optica
  • Saint Petersburg, FL
  • The Editorial and Special Projects Coordinator position assists several areas within the Publishing department including...
  • 3/25/2024 12:00:00 AM

Sarasota (/ˌsærəˈsoʊtə/) is a city in Sarasota County on the southwestern coast of the U.S. state of Florida. The area is renowned for its cultural and environmental amenities, beaches, resorts, and the Sarasota School of Architecture. The city is at the southern end of the Tampa Bay Area, north of Fort Myers and Punta Gorda. Its official limits include Sarasota Bay and several barrier islands between the bay and the Gulf of Mexico. According to the U.S. Census Bureau, in 2013 Sarasota had a population of 53,326. In 1986 it became designated as a certified local government. Sarasota is a prin...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Grants Administrator jobs
$76,554 to $108,225
Sarasota, Florida area prices
were up 1.5% from a year ago

Grants Administrator in Juneau, AK
Most Grant Administrators hold a Bachelor’s Degree in a field like administration or public affairs.
February 01, 2020
Grants Administrator in Galveston, TX
The Grants Administrator is a critical role in a fast-changing organization.
January 18, 2020
Grants Administrator in Springfield, MO
Bartlesville Community Foundation – Current grants include the Allied Arts and Humanities Fund Grant, the Flash! Philanthropy Grant, the Fund for Bartlesville Grant, the Legacy Hall of Fame Fund Grant, the Service League Fund Grant, and the Dr.
January 07, 2020