Grants Administrator jobs in Vallejo, CA

Grants & Communications Manager 

ABOUT US

Founded in 1991, Hope Solutions "formerly Contra Costa Interfaith Housing" is a vibrant and socially responsive non-profit agency that provides permanent housing and vital support services to over 2,000 families and individuals in Contra Costa County who are homeless or are at risk for homelessness. Over 40 faith-based communities support our work, although there are no religious requirements or affiliations required to receive services.

Are you seeking a new role that fully utilizes your talents and potential—while helping to make the world a better place? If so, please read on!

What are you passionate about?

At Hope Solutions—we envision a world in which everyone has a place to call home and the support of a strong community so that they can live with dignity and reach their full potential. We strive to be inclusive and responsive to community needs. We are committed to excellence and accomplish our work with integrity, respect, compassion, and humility.

Hope Solution's mission is to heal the effects of poverty and homelessness by providing permanent housing and vital support services to highly vulnerable families and individuals.

Could our mission be your mission?

Learn more about us @ hopesolutions.org 

TEAM SNAPSHOT

We’re adding to our team of passionate folks—who are on a mission to help make the lives of others better—through services and support that lead to a higher quality of life for our clients. 

We’d like to learn more about you—apply for the role! What’s our team like? 

Here’s a snapshot of some of the folks at Hope Solutions who help advance our vision to achieve—secure housing and the dignity of self-sufficiency for the homeless and at-risk families and individuals in Contra Costa County.

A FEW OF US...

Deanne—Chief Executive Officer—lives in Central Contra Costa County with her husband and three children. She enjoys hiking the East Bay hills, camping, reading, cooking, and cheering too loudly at her kids’ games.

Alex—Chief Operating Officer— lives in Walnut Creek with his wife, son, and dog. Alex has an MSW and is a self-described macro social worker. He is an avid reader and a huge baseball fan (Go Giants!). He loves spending time at home with his family making food, listening to jazz, and relaxing.

Christina—Chief Financial Officer—lives in Pleasant Hill with her husband, three teenagers, and their dog. Christina has an MPA, a Graduate Certificate in Non-Profit Management, is a Certified Non-Profit Accountant, and has a Bachelor of Science degree in Accounting. She has over 20 years of finance and accounting experience, working the last several years in the non-profit sector. In her spare time, she enjoys traveling with her family and volunteers at her children's schools.

Bill—Director of Properties and Support Services—lives in Central Contra Costa County with his partner and is involved in raising his godson. Bill is a licensed Marriage and Family Therapist who has been working with under-served populations for more than 20 years. He also serves on the Contra Costa County Healthcare for the Homeless Co-Applicant Board. He enjoys reading, gardening, and meditation. 

Tanya—Director of Rapid Re-Housing and Navigation—lives in East Contra Costa County. She is married with one daughter and two sons. Tanya has a Master's in Counseling Psychology and has worked with under-served populations for over 15 years. She enjoys music, comedy, movies, exercising, and watching basketball games.

Beth—Director of Clinical and Support Services—lives with her sister and son in Central Contra Costa County. Beth is a licensed psychologist who has worked with children and families for over 30 years. She is incredibly passionate about working with young children, ages birth to 5 years old, and their families. She enjoys singing, cooking, gardening, and traveling with her family.

Jasmine—Consulting Director of Strategic Initiatives—lives in Contra Costa County and is married with three children and three dogs. Jasmine has an MS in Organizational Leadership and Innovation. She is the co-convener of the Multi-faith ACTION Coalition. She serves on the boards of the Emergency Food and Shelter National Board Program as well as the Tourette Association of America.

Debbie—Director of External Relations and Development— lifelong Bay Area native, having grown up in Oakland, she now lives in Central Costa Contra County with her husband, two teenagers, and their rescue mutt.  Debbie leads the external relations and development team for Hope Solutions which encompasses volunteer and in-kind donations coordination, events, marketing, and donor engagement. She joined Hope Solutions with over 20 years of marketing and communications experience including time at Gap Inc., Accenture Consulting and Ketchum Public Relations. 

Kristina—Director of Human Resources—lives in Cordelia with her spouse, child, and French Bulldogs. She has over 20 years of experience in leadership, operations, and people management. Kristina has a Bachelor's in Business Administration with a concentration in Human Resources and is SHRM-SCP certified. She enjoys spending time with family, yoga, indoor cycling, and hiking, and loves to laugh. She believes if you look for the good in all things, you will find it.

WHO WE ARE LOOKING FOR:

The Grants and Communications Manager (GCM) will play a pivotal role in researching and developing content for foundation and corporate grant applications, managing application processes and reporting deadlines, as well as shaping online, social media, and print marketing materials. This multifaceted position requires both strategic vision and meticulous attention to detail. The GCM, applying their project management expertise, will adeptly handle diverse tasks, accommodating different timelines and stakeholders. Reporting to and collaborating closely with the Director of Development and External Relations, the GCM will spearhead the identification of institutional funders, research and craft compelling proposals, and lead the creation of comprehensive organization-wide communications materials.

The GCM will drive our corporate and foundation grant strategy. This includes researching new funders, strengthening existing relationships, leading site visits, managing grant applications and reporting requirements, and partnering with other managers to define outcomes and benchmarks. 

In addition to grant-focused responsibilities, the GCM will contribute to Hope Solutions' broader vision as a collaborative team member. As a self-driven professional, they will oversee and execute all aspects of organizational communications, aligning efforts with the mission of Hope Solutions. Effective verbal and written communication skills are paramount for this role, as the GCM will define the organization's marketing and communications strategy, ensuring clear messaging across various channels.

The GCM will be proficient in producing diverse communication products, such as printed publications, fact sheets, presentations, and collateral materials. Adept in digital communications, including website development and social media management, the GCM will establish positive relationships with the media to secure favorable coverage of Hope Solutions' programs and achievements. Beyond proactive communication, the GCM will possess crisis management skills, enabling them to plan for and effectively navigate organizational challenges.

Supervisory Responsibility:  None

WHAT YOU WILL DO:

Leadership Role:

• Active participation and contribution to the Management Team of Hope Solutions.
• Develop strong, collaborative working relationships with program and data staff to elevate our success stories and data.

Grants Management (60%):

• Lead the creation of content that will populate grant applications for a robust institutional giving pipeline with a high degree of success.
• Stay abreast of research and trend data to articulate the problem(s) we are solving and how our outcomes compare to national, state, or local benchmarks.
• Work closely with the Director of Development and External Relations, Donor Engagement & Communication Coordinator, Program and Administrative Teams to gather the information necessary to craft compelling proposals that meet stated priorities for foundation and corporate funders.
• Participate in prospect cultivation conversations with the Director of Development and External Relations and CEO to ensure understanding of relationship context and key content for proposal submission.
• Research and design moves management plans for specific institutional funders as necessary.
• Build and maintain relationships with points of contact at foundations and corporations as assigned and appropriate.
• Collaborate with Data, Program, and Administration Teams to develop grant goals and content to ensure grant compliance and accurate reporting.
• Lead all reporting follow-up and requirements for secured grants.
• Responsible for keeping the development and program teams abreast of reports, next steps, and deliverables to ensure the organization meets grant requirements.

Communications (40%): 

• Create an annual marketing/communications plan and strategies for key initiatives, plans, and programs.
• Serve as the lead in the development of organizational marketing materials.
• Develop content for external print and online marketing and stakeholder materials, including email, newsletters, annual reports, donor cultivation letters, and the Hope Solutions Website.
• Lead Hope Solutions social media efforts.
• Serve as the photo archivist for the organization.

Organizational/Administrative Responsibilities:

• Professionally represent Hope Solutions in all circumstances.
• Ensure compliance with policies, procedures, standards of practice, and outcome measures for the programs, as well as consistent with the contracts.
• Comply with all legal/ethical professional guidelines for maintaining consumer confidentiality, adhering to HIPAA guidelines, protecting consumer rights, advocating on consumers' behalf, and assuring consumer safety.
• Comply with all local, state, and federal regulations
• Attend all required meetings, including but not limited to Hope Solutions staff meetings and linkage meetings with other agencies.
• Perform other duties and responsibilities as assigned.

Cultural Responsiveness:

• Awareness of and aptitude to understand, respect, and adapt to cultural and identity-based differences within group environments appropriately and effectively.
• Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion and belonging.
• Experience fostering and reinforcing an environment that values unique experiences, cultures, and personal humility.
• Participate in and complete our new employee onboarding process, which includes reading and discussing a short chapter in the book The Color of Law.

Position Qualifications:

• Bachelor's degree or equivalent experience required.
• 5 years of grant, development, and fundraising or comparable experience.
• Excellent interpersonal, verbal, and written communication skills. (Bilingual English and Spanish are a plus.)
• Flexible, entrepreneurial spirit with demonstrated ability at achieving fundraising goals.
• Masterful project management skills with a determination to exceed expectations.
• Ability to communicate effectively at all levels, internally and externally.
• Able to simultaneously manage a high level of detail across multiple projects.
• Communications and marketing experience are a plus, particularly in digital marketing and social media.
• Strong proficiency in Microsoft Office Suite and tech-savvy to learn new tools
• Energetic, outgoing, flexible, and able to thrive in a collaborative, evolving environment.
• Availability to work some evenings and weekends.
• Must have an operational vehicle, auto insurance, valid California driver's license, and be willing to drive for work.
• Must pass LiveScan screening and TB test.
• Salary contingent upon skill and experience.

Physical Qualifications:

• Must be able to sit for long hours. Must be able to view and operate a computer. 
• Must be able to work in a desk setting for up to 3 hours at a time to make calls to residents, research resources on the internet, and collaborate with community providers with calls/emails.
• Office setting activities are required, such as typing on a laptop/computer to respond to emails, entering case notes into a database, and copying and faxing forms and documents on a copy machine related to maintaining or obtaining housing.
• Occasionally, I must be able to lift and carry objects weighing up to 25 pounds, including furnishings for new residents, files, holiday gifts, and food donations.
• Ability to drive an automobile and transport oneself, including driving at night.

Compensation & Benefits:

• Flexible, dynamic work environment
• 100% premium paid for employee Kaiser health and dental care.
• Matched 403b retirement savings.
• 10 paid holidays, plus 2 floating holidays.
• Ability to accrue 2-4 weeks' vacation depending on tenure.
• Life insurance and Employee Assistance Program.

We are an equal-opportunity employer. If you're a good fit, we want to meet you!

* Please be advised that we are unable to provide sponsorship for this position. The nature of the work at Hope Solutions does not qualify us to support sponsorship. Only candidates authorized to work in the USA without the need for sponsorship will be considered.