Group Branch Manager jobs in Charlotte, NC

At Aspen Grove Landscape Companies, we have redefined what it means to be a national landscape organization. We’ve brought together the best commercial landscape providers from around the country to form a unique organization with a different perspective. Instead of a one-size-fits-all approach, with Aspen Grove, you get local specialists that concentrate on the specific needs of your particular environment. Combined with the support and resources of a large, national organization, Aspen Grove gives a whole new look to landscape management.

Aspen Grove provides world-class commercial landscape maintenance and snow removal services to local, regional, and national customers. Our local teams maintain their individuality, grow their businesses, and focus on providing safe, professional landscape services to their clients. With Aspen Grove you get the support and resources of a national organization with the personal touch and regional expertise of a local company. This ensures that no matter which Aspen Grove company you work with, you’ll have peace of mind knowing that the job will get done right every time.

Providence Landscape Group, and Aspen Grove company, is Charlotte’s industry leader for commercial properties and developments landscaping. Specializing in grounds management, we design and build stunning outdoor settings for retail centers, country clubs, housing communities, corporate offices, and private homes. Providence Landscape Group offers extensive options for creative design at competitive prices.

Job Title: Branch Administrator

If you value relationships and enjoy working with a high level of detail, then the Branch Administrator position is for you. The BA plays a critical role on their teams and can greatly affect the success of the branch(es) they support. This role requires wearing many hats, managing competing priorities, and having the agility to pivot between tasks. The Branch Administrator position reports directly to the local Branch Manager with a dotted line to the Area Controller. This role is responsible for coordinating and executing administrative functions required within their assigned branch(es), including Client Invoicing, Processing Payables, Submitting Payroll, HR Onboarding Compliance and general office administrative tasks as assigned. This position requires the ability to interact professionally and efficiently with both external customers and internal teammates.

Principal Responsibilities:

• Reviews and verifies all purchase orders, statements, and invoices needed to prepare payments.
• Managing Accounts Receivable. Update and maintain customer portal.
• Submits all invoices to Accounts Payable with proper GL coding to ensure payment.
• Processing payroll.
• Managing expense reports.
• Work with various vendor payment portals.
• Manage employee life cycle including onboarding and separation processes.
• Manages office inventory.
• Answers office phone calls and assist or redirect the calls, as needed.
• Facilitate communication between Parent Company and Branch Personnel.
• Assisting and coordinating with Management team as needed and other tasks as assigned.

Education & Experience Qualification for Office Manager:

• High School degree with 2-3 years of related experience. Associates or Bachelor’s Degree desirable.
• Formal experience and training in office procedures and use of office equipment.
• Excellent data entry skills and highly proficient in Microsoft Word, Excel and Power Point.
• Experience with Aspire business software a plus.

• Ability to speak Spanish a plus.

Skills & Abilities Qualifications for Office Manager:

• Self-motivated and a professional attitude.
• High comfort level in fast paced environment with ability to pivot quickly.
• Ability to communicate accurately and clearly both orally and in writing.
• Superior organizational skills with a focus on detail and accuracy is required.
• Excellent problem-solving skills and critical thinking capabilities.
• Proven confidentiality and high ethical standards.
• Strong initiative, with the ability to stay focused and proactive while working independently.
• Must be customer service-oriented with strong interpersonal skills.
• Willingness to be a key team member with heavy interaction with all branch personnel.

Individuals must be able to perform the essential functions of the position with or without a reasonable accommodation. Individuals with a disability who desire a reasonable accommodation should contact the ADA Coordinator at 1-800-248-8733, ext. 1339.

An Equal Opportunity Employer, including disabled and vets.