Head of Ancillary Services jobs in Baltimore, MD
Head of Ancillary Services directs and coordinates all aspects of non-nursing ancillary services like pharmacy, respiratory, medical records, and occupational or physical therapy. Sets policies and procedures and ensures all services meet the objectives of the organization. Being a Head of Ancillary Services requires a bachelor's degree. Typically reports to top management. The Head of Ancillary Services typically manages through subordinate managers and professionals in larger groups of moderate complexity. Provides input to strategic decisions that affect the functional area of responsibility. May give input into developing the budget. Capable of resolving escalated issues arising from operations and requiring coordination with other departments. To be a Head of Ancillary Services typically requires 3+ years of managerial experience. (Copyright 2024 Salary.com)
Recently Added Head of Ancillary Services jobs
- Johns Hopkins Medical Management Corporation
-
Columbia, MD
FULL_TIME
-
Overview
Johns Hopkins Intrastaff is the internal staffing agency for the Johns Hopkins Health System and partner hospitals, providing temporary support to a variety of the Johns Hopkins locations. Our employees are the strength of our service. Intrastaff is unique because it's one of the very few agencies where a person has the benefit of being a temporary employee and also feels like a member of a large organization. Working at Hopkins means joining a culturally diverse team that includes some of the best nurses, physicians and allied health professionals in the world. Directly or indirectly, you'll have exposure to cutting-edge technology and groundbreaking medical research.
JOB SUMMARY:
This Administrative/Executive Assistant provides secretarial and administrative support to the Director of Ancillary Services and the Managers/Supervisors of Ancillary Services, as needed. Prepares correspondence, schedules meetings, constructs minutes, and maintains director’s calendar and assigned managers, and maintains routine records, and files in an efficient manner. Under general supervision, performs clerical support duties including but not limited to transcription of Pulmonary Diagnostics, document preparation, ordering supplies, maintaining files and records (archiving), and assistance with daily Respiratory Care charges. Looks for innovative ways to improve work procedures and methods that primarily result in time and cost savings. Work requires collaboration with both internal and external contacts in order to complete job duties, resolve problems, and improve efficiency within the Ancillary Services departments. Communication with external contacts is required to provide or gather information, handle routine transactions and provide information.
Hours: Monday through Friday - 8:30 - 5:00 p.m.
Location: Howard County General Hospital, Columbia, MD. This job is 100% ON-SITE.
Responsibilities
MAJOR JOB RESPONSIBILITIES:
- Is responsible for the word processing, copying and distribution of administrative reports, minutes, agendas, personnel documentation, policies and procedures, labels and the like, from rough draft or dictaphone. Sets up and types reports, using tables and graphs in Excel and Word. Proofs completed work for accuracy and submits to the Director of Ancillary Services or other staff member, as appropriate, for approval. Work is performed in a timely manner. Material is often of a highly confidential nature.
- Judgment is exercised in setting up appointments and meetings as requested by the Director of Ancillary Services. Information is obtained as to the purpose, length of time required and so forth. Material is organized for meetings, conference rooms are reserved, and notices are sent out in advance with the agenda. All appointments and meetings for the Director and assigned Managers/Supervisors are recorded on calendars and updated.
- Composes correspondence, replies, memorandum, and letters for signature and types from hand-written rough draft or dictaphone for the Director of Ancillary Services and Managers/Supervisors. Incoming mail is sorted, screened for importance, and disseminated. Background material is gathered to facilitate the action in the correspondence and dates are checked regarding request for future commitments.
- Telephone calls are handled promptly and with consideration and courtesy. Messages are recorded accurately, and passed on and referred to other departments along with any data necessary for action to be taken. Good judgment is exercised in giving out information to callers. All matters that can be handled elsewhere are referred diplomatically.
- Gathers, prepares, and records statistics and other information to maintain accurate records/reports of department activities. Updates and maintains department records and files as directed. Performs other related office duties connected to organizational activities and accepts special projects as assigned.
- Organizes, maintains, and revises moderately complex departmental files pertaining to correspondence and other records to facilitate immediate retrieval. Archives records as required.
- Discretely deals with highly sensitive and confidential issues including financial, legal, personnel, and patient matters regarding the operations of the Ancillary Services departments.
- Responsible for attending Ancillary Services Manager meetings, constructing and posting meeting minutes for review, and providing handout packets for those unable to attend. Attends unit departmental meetings. May be asked to participate in unit-based committees and improvement teams.
- Maintains skill levels with computer software. Instructs and assists Director, Managers, Supervisors and staff in use of PC and related software. Performs extensive customization related to forms and report formatting.
- Assists Managers/Supervisors in ongoing payroll entries and processing Payroll every other week.
- Requisitions regularly used office supplies to avert shortages and small equipment repair and maintenance services. Tracks receipts and invoices for multiple departments including agency hours and off-site storage. Logs and maintains agency hours for departments. Reconciles invoices and produces accounts payable check requests for approval and payment.
- Performs administrative support for Respiratory functions including answering multi-department telephones in a manner consistent with service excellence. Relays incoming clinical orders to appropriate therapist or department.
- Prioritizes work to assure timely completion to meet established deadlines.
- Maintains acceptable attendance and punctuality in order to maximize his/her contribution to the organization in accordance with hospital policy.
- Attends mandatory departmental meetings, hospital in-services, and continuing education programs to keep informed of new developments affecting hospital initiatives and his/her area of expertise.
- Participates on Continuous Improvement Teams as required. Performs tasks necessary for maintenance and improvement of his/her functional area within the department.
- Maintains effective, timely lines of communication with his/her supervisor and co-workers.
- Maintains acceptable attendance and punctuality in order to maximize his/her contribution to the organization in accordance with hospital policy.
- Acknowledges his/her ultimate responsibility is to directly or indirectly serve the needs of every patient as defined in the HCGH Mission Statement.
- Demonstrated ability to proof documents, perform routine mathematical computations, and design presentations, fliers, and newsletters.
- Excellent oral and written communication skills, as well as strong interpersonal, organizational and time management skills. Ability to multitask is a must.
- Proficiency in Microsoft Word and Excel (intermediate level) required.
- Proficiency with PowerPoint and Microsoft Publisher preferred.
- Keyboarding assessment will be administered.
- High school diploma or general education diploma (GED) required.
- Minimum of three (3) years experience required.
- Experience to include exposure to a busy office setting.
- 13 Days Ago
ADDITIONAL RESPONSIBILITIES:
Performs duties in a manner that is consistent with the hospital’s core values and the language of caring habits.
Qualifications
SKILLS & ABILITIES REQUIRED:
EDUCATION & EXPERIENCE:
Johns Hopkins Health System and its affiliates are an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic
information, veteran status, or any other status protected by federal, state, or local law.
- Johns Hopkins Medicine
-
Columbia, MD
FULL_TIME
- Johns Hopkins Intrastaff is the internal staffing agency for the Johns Hopkins Health System and partner hospitals, providing temporary support to a variety of the Johns Hopkins locations. Our employe...
- 26 Days Ago
- Kennedy Services
-
Baltimore, MD
FULL_TIME
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- 2 Months Ago
- Centennial Medical Group, PA / First Call Medical Center
-
Columbia, MD
FULL_TIME
- Ancillary Medical Receptionist Job Description Employer Information: Job Title: AncillaryMedical Receptionist Do you envision a role within an inclusive, diverse, and compassionate workplace culture? ...
- 9 Days Ago
- Matrix Providers
-
Fort Meade, MD
FULL_TIME
- Matrix Providers- caring for America's military family by aligning exceptional healthcare workers with rewarding career opportunities. Join our premier team and experience the advantage of working in ...
- 2 Months Ago
- Carroll County Head Start
-
Westminster, MD
FULL_TIME
- Hourly Pay Rate: $16.89 - $17.95 (depending on education) Sign On Bonus: $2,000.00 Catholic Charities Early Head Start of Harford County is a child and family development program that provides a child...
- 14 Days Ago
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0 Head of Ancillary Services jobs found in Baltimore, MD area
- The Y in Central Maryland
-
Baltimore, MD
- Job Description Job Description Overwhelmingly, people who decide they want to be a part of the Y in Central Maryland te...
- 4/18/2024 12:00:00 AM
- Dragonfly Central Inc. On Behalf Of The Arc Central Chesapeake Region
-
Linthicum Heights, MD
- The Arc Central Chesapeake Region Enterprise The Arc Central Chesapeake Region (The Arc) began in 1961, founded by a gro...
- 4/18/2024 12:00:00 AM
- Omm IT Solutions
-
Windsor Mill, MD
- Job Description Please Note: The client is looking for all candidates to be local to the Maryland area, unless otherwise...
- 4/18/2024 12:00:00 AM
- St. Vincent de Paul of Baltimore
-
Baltimore, MD
- Job Description Job Description rdinator, teacher's assistant, $3K SIGNING BONUS OFFERED! **We Provide Year Long Pay!** ...
- 4/17/2024 12:00:00 AM
- St. Vincent de Paul of Baltimore
-
Baltimore, MD
- Job Description Job Description $5K SIGNING BONUS OFFERED! **We Provide Year Long Pay!** We currently have multiple open...
- 4/17/2024 12:00:00 AM
- St. Vincent de Paul of Baltimore
-
Towson, MD
- Job Description Job Description rdinator, teacher's assistant, $3K SIGNING BONUS OFFERED! **We Provide Year Long Pay!** ...
- 4/17/2024 12:00:00 AM
- Dragonfly Central, Inc. on behalf of The Arc Central Chesapeake Region
-
Linthicum, MD
- The Arc Central Chesapeake Region Enterprise The Arc Central Chesapeake Region (The Arc) began in 1961, founded by a gro...
- 4/17/2024 12:00:00 AM
- Chimes
-
Baltimore, MD
- Shift: 8:00 am - 5:00pm Job Summary: Responsible for overseeing the organizational operations (including Near Term, Shor...
- 4/16/2024 12:00:00 AM
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