Human Resources Assistant jobs in Gainesville, FL

Description

On Top of the World Communities is different from all the rest! We offer decades of family owned expertise providing unmatched experience and dedication to building quality, energy efficient homes in a well-designed, amenity rich community.

Some of our great benefits include:

• Paid Holidays, PTO & Vacation
• Weekly Pay
• Health Benefits & matching 401K
• Employee Assistance Program
• Employee Referral Program
• Discount on fitness membership
• Discount on salon & spa services

Job Summary/Overview

The Human Resources Assistant II is responsible for performing administrative Human Resources duties to facilitate the day-to-day operations of the Human Resources Department. This position ensures that employee data is reviewed and maintained correctly and assists the HR team in communicating to employees and dealing with employee questions.

Essential Duties and Responsibilities

The following statements describe the principal functions of this position and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may be expected to perform other duties as assigned, including working in other areas to cover absences or balance the workload. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Greets applicants, employees and visitors to the Human Resources office
• Responsible for day-to-day HR-related administrative duties
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provides clerical support to the HR Director and HR Manager
• Assists Talent Acquisition Specialist in the Company recruitment process
• Assists the Health and Safety Officer in administrative tasks related to employee health and safety
• Responsible for assisting with various employee recognition activities to include service awards and employee referral program
• Assists in the coordination of the employee onboarding program and serves as backup in making onboarding presentations
• May serve as Company representative for career fairs and other community relations events
• Ensures that employee data is reviewed and filed correctly
• Updates forms, training materials, training sign-in sheets and Excel spreadsheets as needed
• Maintains general files, personnel e-files, I-9 files, etc., to ensure files are current

• Performs various office duties including ordering of supplies and ordering repairs/maintenance of office equipment
• May cross-train in the duties and responsibilities of various positions in the Human Resource Department and Payroll as necessary
• Performs all duties in adherence to OTOW standards
• Strives to maintain a safe working environment through the prevention of accidents, the preservation of equipment, and the achievement of safe working practices
• Maintains a positive and professional demeanor toward all residents, visitors and co-workers
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• If bilingual, may assist in translating HR documents from English to Spanish

If bilingual, may be required to translate for non-English-speaking applicants or employees (Spanish/English)

• Performs other duties as assigned

Qualifications (Education, Experience, Technical Skills)

Education and Experience:

• Associate’s or Bachelor’s Degree or equivalent preferred
• Human Resources experience preferred
• Bilingual (Spanish) preferred, to include the ability to read, write and understand business English and business Spanish

Skills and Knowledge:

• Advanced Microsoft Office skills, with an ability to become familiar with company-specific programs and software
• Familiarity with HR software and payroll systems preferred
• Must have full, demonstrated knowledge of office machine usage

• Strong organizational, project management and problem-solving skills
• Good customer service skills

Personal Attributes:

• Exceptional interpersonal skills
• Well organized, ability to manage multiple priorities, efficient
• Honesty and integrity
• Self-starter
• Attention to detail
• Friendly and professional demeanor
• Commitment to diversity, equity and inclusion

Qualifications

Colen Built Development provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Colen Built Development will provide reasonable accommodations for qualified individuals with disabilities. Drug free work place.