Human Resources Assistant jobs in Mesa, AZ

Job Summary

The Human Resource Assistant will perform all administrative tasks and services to support effective and efficient operations of AZCCC’s human resource department. Must maintain the integrity and confidentiality of human resource files and records.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties and responsibilities

HRIS System Documentation Management 50%

• Maintains accurate and up-to-date human resources electronic files, license/training records, and documentation.
• Perform monthly audits of HR files and training/education records to ensure that all required documents and licenses are collected and current. Send emails to those who need to update their licenses or any record with an expiration date.
• Verify all NH paperwork is completed prior to Day 1.
• Answers frequently asked questions from applicants and employees relative to standard policies and procedures.

Administrative Tasks 40%

• Provide clerical support to the HR department.
• Assist with new hire orientation.
• Answers frequently asked questions from applicants and employees relative to standard policies and procedures, etc.; refers more complex questions to HR Generalist or SVP of Operations.
• Submit the initial AZCCC new hire vendor account to Honor Health (new user accounts, badge) only.
• Offboarding of termed employees (open the termination ticket and monitor to make sure the ticket is closed).
• Assist with planning and execution of special events such as employee recognition events, virtual lunch and learns, organization wide meetings.
• Inventory office equipment management (ie, laptops, monitors, etc.,)
• Performs other duties as assigned.

Recruiting 5%

• Work with the HR Specialist reviewing resumes and scheduling pre-screen interviews and initial interviews with promising candidates.
• Assist with updating the application tracking system with relevant information after each interview with - interview notes, resumes, employment data, etc.

Payroll 5%

• May assist with payroll functions including answering employee questions, help fix processing errors, and mailing manual checks.

Qualifications and Educational Requirement

• Associate degree
• Prior related office experience preferred.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential information and situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to learn human resource information system (HRIS), and similar computer applications, and payroll management.

Working conditions

• Moderate noise levels from office settings and equipment.
• Standing for long periods of time.
• Ability to work in an office or clinic setting Monday through Friday.
• Ability to see details at close range.
• Ability to listen to and understand information through spoken words and sentences.
• Ability to read and understand information in writing.
• Ability to communicate information in speaking so others will understand.

Physical requirements

• Prolonged periods of sitting at a desk and working on a computer
• Daily uses of hands to type, file, and write/sign documents.
• Must be able to lift 15 pounds.

Direct reports

• None

EEO Statement

Arizona Center for Cancer Care provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.