Human Resources Assistant jobs in Paramus, NJ

Human Resources Administrative Assistant

General Purpose

The HR Assistant will perform administrative duties related to the operations of the human resource office and provide the necessary coverage for reception desk.

Essential Duties and Responsibilities

• Receives and distributes office mail
• Primary back-up for front desk reception coverage
• Schedule appointments, arrange meetings, and HR events
• Maintain calendars of HR management team
• Set-up for new employees (desk set-up, supplies, etc.)
• Organize and take minutes during departmental meetings
• Prepare required paperwork for employees under guidance of HR management
• Complete termination paperwork and schedule exit interviews
• Assist with organization of Company-sponsored events and activities
• Prepare and update basic human resource reports and spreadsheets
• Create and/or update documents, departmental forms, correspondence, and org charts as assigned
• Management of employee files
• Add/update employee records in various HR Systems
• Assist other members of the Human Resources Department with a variety of responsibilities and special projects
• Other duties as assigned

Supervisory Responsibilities: None

Education/Experience Required

• High school diploma or equivalent required
• Must possess strong interpersonal skills
• Adept at problem-solving, including being able to identify issues and resolve problems in a timely manner
• Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
• Excellent organizational skills, attention to detail, and able to monitor work for quality
• Must be dependable, able to follow instructions, and respond to management direction
• Maintain employee confidence and protect operations by keeping HR information confidential

Computer Skills Necessary

• Proficient in Microsoft Office Suite

Physical Demands/Requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 20 pounds at times

Work Environment and Travel

• Normal work environment is in an office area.
• Occasional travel to South Hackensack, NJ local office may be needed.