Human Resources Associate provides administrative support to the United Community Bancorp, Inc., Human Resources Department by performing essential duties and responsibilities.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Clear knowledge of the UCB HR policies found in the Employee Handbook, benefit structure of all insurance plans, and general knowledge to assist staff with HR/Benefit concerns.
- Helps to ensure the professionalism of the HR function by dealing with confidential information with tact and diplomacy. Notifies the SVP-HR when concerns are presented.
- Assists with on-boarding new employees by verifying that all forms and paperwork necessary to enroll new employees into the bank and employee benefit programs are complete.
- Coordinates the benefit orientation for all new hires, assist with enrollment when needed.
- Process additions, changes and terminations to employee benefits. Compiles and maintains records for use in employee benefits administration.
- Provides resolution to benefit related problems. Answers employee questions on coverage, plan provisions, participation and eligibility.
- Administers COBRA; provides information to terminated employees, tracks enrollment and payments.
- Coordinates and administers the flex spending program, BPC point of contact for UCB.
- Point of contact for FMLA, Short Term Disability and Long Term Disability inquiries and processing of claims
- Cross- trained in payroll.
- Responds to IDES claims.
- Presents monthly performance and compensation reviews to managers.
- Assists the SVP-Human Resources and Payroll Associate with day to day administrative duties, including scanning, filing, report writing, and employee inquiries.
- Recording and updating employee information in Paycom, employee files and payroll database such as personal data, compensation, and job information.
- Creates and maintains HR spreadsheets relating to employee, payroll and benefit information.
- Provides staff with monthly anniversary gift cards.
- Scans, files, HR information and various other documents to HR virtual files to document personnel actions.
- Participates in the recruiting process by posting current openings, submitting background checks & references.
- Responsible for applicant tracking.
- Audits all monthly insurance invoices.
- Prepares and sends out Performance Appraisals monthly, including salary increase and performance appraisal forms to department managers and monitors return of information.
- Responsible for annual open enrollment.
- Maintain current information regarding HR regulations, rules on employment and benefit issues.
- Assists with annual payroll and 401(k) audits
- Other duties as needed
JOB SPECIFICATIONS
All duties and responsibilities must be performed in compliance with applicable local, state, and federal regulatory guidelines.
SUPERVISORY RESPONSIBILITIES
None.
QUALIFICATIONS
- An individual must be able to perform each essential duty satisfactorily
- Microsoft Office Skills are required. Excel is used daily.
- Excellent oral and written communications to communicate with a wide range of internal and external contacts.
- Demonstrate logical judgment, be detail-oriented, and possess the ability to prioritize tasks.
- Ability to work independently and under pressure, meeting time critical deadlines.
- Possess reasonable analytical ability with an aptitude for figures and have the ability to calculate basic arithmetic problems.
- Ability to maintain confidentiality of information.
EDUCATION AND EXPERIENCE
High school diploma or general education degree (GED) is required. Prefer business related college level coursework, and two years related experience in Human Resources. Prior banking experience is a plus!
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, sit and use hands to finger, handle or touch. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORKING CONDITIONS
Work is performed in a typical office environment. Light and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc.