Human Resources Assistant jobs in Utica, NY

About Herkimer College:

Herkimer College isn't just a great place to be a student - it's also a great place to work. Our faculty and staff enjoy a friendly atmosphere, supportive community and opportunities for growth. They have the advantages of being a part of the SUNY network, as well as an outstanding benefits package for full-time employees.

We encourage you to check out our current employment opportunities. Herkimer College does not discriminate on the basis of race, color, gender, age, creed, religion, national origin, marital status, disability, or any other characteristic protected by federal or state law in admissions, employment or in any aspect regarding the conduct of College business.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via e-mail at info@goer.ny.gov.

Interested in learning more about Herkimer College as a workplace? Great! Feel free to peruse our Faculty/Staff Directory, learn about our campus, review our Annual Security Report, and learn about our employee benefits.

Job Description:

Herkimer College is seeking qualified applicants for an Assistant Director of Human Resources.

Basic functions of the position include Title IX responsibilities, overall coordination of all employee benefits available to college personnel, retirees and COBRA recipients, and in-depth knowledge of all available plans and laws affecting benefits (ex. Social security, worker's compensation, unemployment, retirement, Medicare).

Major Responsibilities:

• Acts as the liaison between college employees, retirees, COBRA recipients and insurance company representatives. Assist employees, their family members, retirees, and COBRA recipients to resolve any problems that they might encounter regarding any of the provided benefits.
• Maintain an up-to-date listing of all college personnel and corresponding insurance plans or signed waivers. Responsible for collecting enrollment forms and/or signed waiver forms from college personnel.
• Meet with all new full-time personnel and part-time personnel who are eligible for benefits and provide them with an in-depth explanation of applicable benefits. Provide employees with all necessary paperwork for enrollment in various benefits. Follow up with employees when paperwork is not submitted.
• Maintenance of employee benefit files which includes pre-employment health reports, other personal fringe benefit correspondence and employee health-related statements.
• Review and prepare Banner requisitions as necessary for all insurance bills. Provide companies with new enrollments and make necessary changes within 30 days of receipt to assure accurate payments.
• Maintain compliance with current COBRA laws; to include eligibility letters sent to departing employees. Keep accurate up-to-date records of payments made by COBRA patrons to assure no loss is incurred by the College.
• Notification to employees eligible to join various insurance plans. Follow up with employees who are eligible to make changes to plans (marriage, divorce, baby, etc.)
• Update life insurance and disability insurance lists to include all salary changes.
• Provide up-to-date unemployment compensation records to assure accurate payment by the College. Provide the Sr VP for Admin & Finance with any "questionable" claims. Represent the College at unemployment hearings.
• Submission of all claims to the Worker's Compensation (or payment through First Aid account) within the required period of time allowed.
• Maintain compliance with Family Medical Leave Act (FMLA) rules and regulations. Send any employee who has been out due to an illness for a period of three days or more an FMLA form. Comply with all rules and regulations associated with HIPAA.
• Maintain up-to-date database on retirees and provisions under which they retire. Database should include names, dates of birth and current addresses of all retirees who retired with health insurance benefits. Maintain a list of all retirees who contribute toward their health insurance expenditures and send out letters on an annual basis with a reminder for payments.
• Provide payroll with a monthly report of all employee deductions and waiver reimbursements. Make appropriate changes in ADP.
• Maintenance and annual revision of employee benefit booklets. Update to MyHerkimer.
• Coordinate New Employee Orientation/Individual Orientations and organize Annual Benefit Fair for all full time employees.

• Maintain a working relationship with representatives from all insurance companies. Act as the liaison between insurance companies, employees or retirees and Medicare.
• Maintain updated health insurance information for ACA purposes for accurate 1095's and making necessary changes in ADP Workforce Now.
• Serve as Chairperson of the Staff Development Working Group- plan and coordinate various employee workshops and training sessions throughout the calendar year.
• Maintain and update lists such as: Longevity, Service Awards, Merit, CSEA increment, GASB report and share with appropriate departments.
• All other duties as assigned.

Requirements:

Minimum Required Experience and Educational Credentials:

Bachelor's degree in Human Resource Management or closely related field required, Master's degree preferred. 3-5 years of work experience in a Human Resource department is required, preferably in Benefit Administration.

Working knowledge of laws pertaining to COBRA, unemployment, worker's compensation, Medicare and social security. Working knowledge of various computer software (Word, EXCEL) with ADP and Banner knowledge preferred.

Additional Information:

Salary Range: $57,979 - $86,969, based on qualifications and experience.

Application Instructions:

In order to be considered for this position, you must submit your credentials online. Create an account by clicking on the APPLY NOW tab. You will be able to upload the following documents, which are required for consideration:

• Resume/cv
• Cover Letter

Once your account is established, you may login at any time to review your completed application or upload additional documents. You will receive an acknowledgement indicating your application materials have been received.