IS Operations Coordinator schedules information systems equipment usage in order to fulfill company needs. Recommends appropriate maintenance strategies to ensure uninterrupted systems usage. Being an IS Operations Coordinator may run diagnostic tests to ensure systems are operating efficiently. May require a bachelor's degree. Additionally, IS Operations Coordinator typically reports to a head of a unit/department. The IS Operations Coordinator occasionally directed in several aspects of the work. Gaining exposure to some of the complex tasks within the job function. To be an IS Operations Coordinator typically requires 2-4 years of related experience. (Copyright 2024 Salary.com)
Who we are
For more than 40 years, Covanta has been at the forefront of sustainable materials management, providing companies and communities world-class waste and resource solutions.
Through our diverse and scalable full-service capabilities, we're leading the charge to a carbon-negative future-reducing, reusing, recycling and reimagining waste for the benefit of both people and planet.
Our differentiator comes from our vast ecosystem of technology, facilities, and partnerships, trusted by the world's largest organizations to solve their most pressing environmental challenges, and achieve their most ambitious environmental, social, and governance (ESG) goals.
All that we're missing is you. Join us today!!
Our values
Diversity, inclusivity, engagement-these are the values that help us foster a strong sense of community within Covanta. By embracing the unique talents, perspectives, and experiences of our employees, we cultivate an environment that embraces teamwork, encourages open dialogue, and provides opportunities for growth.
About the role
Operations Coordinator
Company Description
Covanta Environmental Solutions is a leading provider of environmental solutions across a wide range of industries including heavy-light manufacturing, chemicals, pharmaceuticals, consumer products, health and beauty, food, automotive, environmental consultants, municipalities, and other industrial manufacturers. Our services help solve some of the toughest challenges faced by these industries. Our mission is simple: To develop and deliver waste and risk elimination solutions that positively benefit our Clients, our Community, and our Environment.
CES offers our valued team members:
Rewarding careers with competitive pay
No cost Basic Life and Basic AD&D Insurance, as well as supplemental employee life and AD&D and dependent life options
Industry-leading retirement plan
Employee Assistance Program (EAP)
Wellness Incentive & Rewards Program
Round-the-clock support through our Health Advocate partnership
Career development and mentorship
Educational assistance to help you invest in your future
And much more
Position Description:
The Operations Coordinator works side by side with the operations team and facilitates seamless and critical support functionality. In this key role, the coordinator reports directly to the manager of operations and interacts with our clients while working to support the needs of the various groups that manage and lead CES. This position performs the full cycle of customer service function, from accessing inbound customer data to ensuring the accuracy of the invoicing functions. They compile supporting documentation for accounting, invoice distribution, customer queries and collections. The position performs reception duties including fielding and directing inbound calls, receiving guests, managing internal and external mail distribution, filing, and providing administrative support.
Responsibilities:
Client communications and supporting client requests.
Working within NetSuite, responsible for new customer set-up, MCF document requests, sales order entry, and maintaining pricing.
Store all reports and excel spreadsheets on OneDrive and share access with internal customers. Includes reports related to Transportation Compliance, Environmental Compliance, Health & Safety and other support areas as needed.
Communicate with the Director of Operations and others regarding customer service issues regarding request for credit or partial credit of invoices due to quoted rates, billing discrepancies, QA/QC, or errors of omission.
Track daily volume(s) received and provide daily, weekly, and monthly totals to the team.
Track and enter Purchase Orders as necessary for invoices received.
Responsible for tracking and reporting credit card use related to the local Mohawk branch.
Order supplies for the business unit, including but not limited to general office supplies, chemicals, materials, etc. Track and update all branch expenditures/costs daily.
Track daily driver's mileage/fuel for monthly reports to be submitted to Transportation. Ensure receipts are turned in daily with truck DVIRs. Notify Site Supervisor and/or Director of Operations, of any noted deficiency.
Other duties include managing outgoing and incoming mail, filing, fax, ordering of supplies (including but not limited to chemicals, materials, etc.) and providing administrative support to Director of Operations and Controller.
Maintain employee training files.
Assist with tracking any collections activities, as needed.
Requirements:
High school diploma or GED (General Education Degree).
Associated degree preferred.
Proficient in Microsoft Office, specifically Outlook, Word, and Excel.
Minimum of 2 years' experience in office management and/or administrative role.
Excellent written and verbal communication skills.
Experience creating spreadsheets and generating reports.
Ability to multitask and prioritize.
Self-starter with strong problem-solving skills.
Our DEI Commitment
Covanta is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law.
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Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.
If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Covanta.com and clicking on the 'Contact Us' button. Under Inquires, select 'Careers' in the Interest field, fill out all required fields including your message. In the message section, please note this is a 'Job Application Accommodation Request'.
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