IS Operations Coordinator jobs in Schenectady, NY

Summary of Position: The Foundation Operation Coordinator, oversees all operational systems of the Foundation relevant to administrative management; financial management; resource management; volunteer management; and donor record database management. The Coordinator actively assists in planning, developing and executing multiple fundraising platforms including events, priority-specific and annual fundraising campaigns, and special projects. The Coordinator supports multiple stewardship activities/strategies to foster and sustain enduring relationships with donors and community volunteers. The Coordinator contributes to the continued growth of Foundation revenue streams and mission through ongoing, positive community relations and personal advocacy.

Primary Job Responsibilities: 

• Financial Management: Oversee all financial transactions related to the Foundation Department.   Maintain accurate records of donations, grants, and expenditures.  Prepare financial reports and statements as required.  Responsible for complete financial management for the Foundation including gift entry and acknowledgement, fiscal reconciliation, expense management, audit reports, billing, and gift management and tracking. Is Foundation resource for Fiscal Services in all matters that relate to financial and gift records.  Creates, supports and implements systems for event management including but not limited to sponsorships, ticket sales, auction management, registration, and administrative close out.

• Office Management: Coordinate office workflow of project and initiatives.   Maintain accurate data in our CRM fundraising software, build landing pages for events/campaigns, prepare reports, lists and data through the donor database software.   Manages and administers databases to ensure accuracy of gift management; donor records; event tracking systems, and reporting.  Handle general administrative tasks such as answering phone calls, responding to emails, and managing departmental correspondence.  Maintain organized filing systems and databases.  Manages process, from content design to implementation, for all direct mail programs for Planned, Annual, Capital and Special Events.

• Board of Trustees Support: Coordinate all aspects of Board of Trustees and Board Committee meetings, including meeting logistics, agendas, material preparation, meeting minutes and communication.  Prepare reports and material for board-level decision making in support of Foundation Officers and Committee Chairs.  Conducts boarding for incoming new Board of Trustees members.  Acts as Assistant Secretary to the Foundation Board of Trustees.

• Collaborates with Foundation staff and provides guidance and direction as it pertains to donor outreach, solicitation strategies, problem solving and task management.

• Ensures donor stewardship by maintaining consistent positive relationships through support in problem solving, honest communication, discretion and confident leadership.

• Responsible for department organizational components—office supply requisition, catering, safety, infection control, equipment, work requests, policy maintenance, et. al.  
• Promotes positive outcomes in all communications, work strategies, and relationships to sustain a favorable representation of the Hospital.  Assist with special projects and initiatives as assigned by the Foundation Executive Director.

Minimum Qualifications: Bachelor Degree in related field. Minimum of five years of experience in development. Knowledge of related computer programs such as Raiser’s Edge; Microsoft Office, Merchant Services preferred. Minimum of three years in a supervisory capacity. Experience in healthcare setting preferred but not necessary. Occasional work evenings and weekends representing the Foundation.

Salary Range: $21.78 - $35.90
Pay Grade: I
Compensation may vary based upon, but not limited to: overall experience and qualifications, shift, and location.