IT Asset Manager jobs in Billings, MT

Job Description

Job Title: Project Based S8 Asset Manager

FLSA Status: Non-Exempt

Reports To (Title): Director of Assets

Position Status: Full-time

Prepared By: Chief Executive Officer

Schedule: 8:00a – 5:00p (Monday – Friday)

Rate: $23.00 - $33.00

Revision Date: May 2024

Under general supervision of the Director of Assets, this position manages two properties; a 102-unit Elderly/Disabled HUD assisted apartment complex (Pleasantview) and a 30-unit Elderly/Disabled HUD assisted apartment complex (Laurel Gardens).

Essential Duties and Responsibilities and Expectations:

1. Program Occupancy

2. Building and Grounds

3. Community Programming

4. Miscellaneous Administrative

5. Ensure Organizational Excellence and Core Values are being practiced. Core Values: Respect, Diversity, Integrity, Public Trust, Empathy and Professionalism.

Occupancy Duties:

40% of time

. Complete annual recertification for all tenants. Ensure all interim and annual recertifications are processed according to HUD regulations and with appropriate 3rd party verifications for all income, assets, expenses.

· Maintain organized tenant files in proper format in preparation of annual review.

· Perform occupancy and leasing duties in accordance with 4350.3 regulations and Agency/Program Policies and Procedures.

· Complete Special Claims as needed.

· Pull EIV reports monthly and resolve any issues.

Building and Grounds Duties:

20% of time

· Responsible for coordinating with Maintenance Supervisor and staff regarding move-outs, work orders, and any other items relating to tenant charges.

· Unit inspections to ensure program compliance.

· Ensure assigned properties are maintained in good condition free of safety or health hazards.

· Walk grounds twice weekly and report issues.

· Ensure community room kitchen area is clean at all times.

· Clean all common areas in between regularly scheduled cleaning (i.e. elevators, entranceways, laundry areas, trash room, decks, exercise room and bathrooms).

Community Programming Duties:

20% of time

· Monthly community newsletter and activity calendar.

· Scheduling resident functions for social, health, and personal interests.

Miscellaneous Administrative Duties:

20% of time

· Bring all collected rent and other miscellaneous charges payments and security deposits to main office daily if needed.

· Receive, submit, and file work order requests for the property. Tenants should be calling the main office for work order requests not the asset manager.

· Maintain mailbox lists for postal service and tenants.

· Monthly program reports to supervisor.

· MOR Preparation

· Monthly Tenant / Voucher Submission

Minimum Qualifications:

· Valid Montana Driver’s License & Ability to meet agency auto insurance coverage requirements.

· Acceptable Criminal Background Check

· High School Diploma or equivalent.

· Minimum three-years of public or private employment experience in office setting.

· Ability to obtain Certified Occupancy Specialist certification within one-year of employment.

Competencies or Knowledge, Skills and Abilities (KSA’s):

· Relate to and effectively work with low-income, elderly, and/or disabled persons in a professional and respectful manner.

· Manage time and tasks efficiently with limited supervision

· High Emotional Intelligence .

· Work professionally with co-workers, residents, vendors, and the general public.

· Speak and understand English in spoken and written form.

· Develop letters, memoranda, reports, and schedules, using grammatically correct English.

· Strong attention to detail.

· Ability to multi-task effectively.

· Conflict resolution.

Critical thinking and problem-solving skills.

Job Type: Full-time

Pay: $23.00 - $33.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Experience level:

• 3 years

Schedule:

• Monday to Friday

Work Location: In person